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Updated on: May 25, 2022

Project Management Software

Project Management Software refers to applications that are designed to increase efficiency in project delivery. It is used to break the project to individual task and then set realistic milestones and deadlines. There are also mediums to keep a tab on the status and other signals to measure if the project is on track which helps deliver projects on time and within budget.

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A cloud-based Work OS that powers teams to run their processes, projects, and everyday work seamlessly.
(11,245 Ratings)

monday.com pricing: Starts at $18.0. Offers Free-forever and Custom plan.

Monday.com makes it extremely easy for remote teams to collaborate and communicate with each other about the status of various projects. It acts as a one-stop page to offer an overview of different projects, and can also integrate with various products like Slack and Zoom to streamline the read more

98%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


(6,633 Ratings)

ClickUp pricing: Starts at $5.0. Offers Free-forever and Custom plan.

ClickUp is a simple, cloud-based collaboration and project management tool created for all user types. read more

89%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


(3,814 Ratings)

Wrike pricing: Starts at $9.8. Offers Free-forever and Custom plan.

An all-in-one project management tool that helps to organize your complex work easily and flexibly. It is ideal for remotely located teams, mid-sized organizations and enterprise companies for managing teamwork and communicating with clients. With Wrike’s collaboration features and customization... read more


One ecosystem throughout your entire business
(10 Ratings)

Firmbee pricing: Lifetime deal starts at $49

As they are in the era of permanent lack of time, it should be a priority to search for solutions that optimize processes and organize work. That's why they created Firmbee. Firmbee helps companies, startups & freelancers achieve more with less time & effort. Their solutions let you nurture... read more

Smartsheet - Project Management Software
96%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


An award winning business app
(6,095 Ratings)

Smartsheet pricing: Starts at $7.0. Offers Custom plan.

An intuitive project management software and collaboration tool that is useful for small and mid-size organizations to track and manage various types of work. Besides project management, it assists organizations to manage event schedules, sales pipelines, marketing campaigns, HR and product... read more

Asana - Project Management Software
96%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


Get better work done
(20,183 Ratings)

Asana pricing: Starts at $10.99. Offers Free-forever and Custom plan.

Asana is an online team collaboration and workflow management tool. Organize your work in the best way possible to follow tasks through and be able to avoid obstacles to meet deadlines. Asana’s boards let you visualize your work, and arrange all your relevant emails and files into one place. Use... read more

Trello - Project Management Software
93%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


Suitable for Startups
(34,935 Ratings)

Trello pricing: Starts at $5.0. Offers Free-forever plan.

Organizes your projects and day-to-day tasks through creating notecards on dashboard. The software can also be used as a trip planner, a side project, a community bulletin, an event or an idea repository. Tasks and ideas can be noted on the Trello cards. Alongside, the work progress can also be... read more

ProjectManager.com - Project Management Software
93%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


A Simple Project Management Solution
(508 Ratings)

ProjectManager.com pricing: Starts at $11.5. Offers Free-forever and Custom plan.

Award-winning ProjectManager.com features powerful online project management, time-tracking and collaboration tools for managers and their teams. With real-time visibility, managers can ensure that their projects and their teams are always on track. Plus, team members love the ability to update... read more

Basecamp - Project Management Software
92%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


Adaptive collaboration App for complex projects
(19,525 Ratings)

Basecamp pricing: Starts at $99.0. Offers Free-forever plan.

Basecamp assists small businesses, entrepreneurs, freelancers, small groups and departments to manage their personal, internal and client projects and tasks. An overview of all your text documents, files, discussions, to-dos and events can be found at a glance in the dashboard. It provides... read more

ProofHub - Project Management Software
91%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


Centralize all your project monitoring needs
(148 Ratings)

ProofHub pricing: Starts at $45.0.

ProofHub is a robust and easy-to-use project management software based on the cloud, which has multilingual interface. It helps you collaborate better with your project teammates and also clients for avoiding deadline issues. You can edit or review the documents easily, share feedback with... read more

Citrix Podio - Project Management Software
91%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More

Citrix Podio

Improve your workflows by better structuring them
(816 Ratings)

Citrix Podio pricing: Starts at $7.2. Offers Free-forever and Custom plan.

Citrix Podio is a customizable work management solution that enables you to make your workflows more structured and smarter, while helping your team work more in sync with each other. Citrix Podio brings together and structures content, conversations, and processes in one tool to help people be... read more

Zoho Projects - Project Management Software
91%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More

Zoho Projects

One cohesive and collaborative Tool for Complex projects
(628 Ratings)

Zoho Projects pricing: Starts at $4.0. Offers Free-forever plan.

Helps in planning projects, assigning tasks, keeping track on the work progress, managing documents, communicating seamlessly with the team to get the work done on time. Navigates the workflow through mapping out Gantt Charts and time management sheets. Also useful for project budgeting and... read more

Hive - Project Management Software
90%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


Manage all sorts of work from where you are
(302 Ratings)

Hive pricing: Starts at $12.0. Offers Free-forever and Custom plan.

Hive, as an intelligent productivity platform, helps 1000s of companies all over the globe to enhance their productivity levels in real-time. Admins can leverage on the particular to revolutionise the way their teams perform by allowing them to manage each project independently. The platform offers... read more

LiquidPlanner - Project Management Software
90%The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More


Project planning made intelligent and simple
(565 Ratings)

LiquidPlanner pricing: Starts at $15.0. Offers Free-forever plan.

LiquidPlanner is an innovative solution for project management based on predictive scheduling, which is essential for planning intelligently to predict, prioritise and perform. It can be used to curate plans that are in line with the goals or objectives of the client organisation. An intuitive... read more

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List of Project Management Software

96 4.1
96 4.2
93 4.4
93 3.7
92 4.2
91 4.3
91 4.1
91 4.3
90 4.6
90 4.4

Buyer's Guide on Project Management Software

What is Project Management Software?

Project management software is aimed to facilitate the workflow of a team collaborating on the same project. It fits for small startup teams as well as huge seasoned ones and even multiple different teams that need to cooperate to complete a project. The software allows to assign and reassign tasks, easily track the deadlines to meet them for sure, and of course, control the whole process from the central managing location.

Why Use Project Management Software?

Smarter planning

Projects mean deadlines. This implies that you need to plan and schedule a project properly to turn it in before the set date. With this software, managers can efficiently plan the project. It does so without wasting any time as it brings everything in one place, giving an overview of things. This makes planning and scheduling tasks and resources easier, thus helping in completing projects without any hassle.

Task delegation made easier

Assigning roles during a project is as important as anything. After all, the correct delegation will mean a job well done, whereas a wrong delegation can ruin the whole project. Therefore, Project Management Software is the perfect tool that helps managers efficiently delegate tasks and roles, depending on the availability and task progress of the members.

Collaboration at its best

Projects often require two or more teams coming together to work on them. Earlier, coordinating two teams or more could prove to be a confusing ordeal, as there needs to be constant communication between the teams. Otherwise, the chances of missing out on important matters, miscommunication, wasting time would always persist. However, Project Management Software eliminates such risks, as it provides one common platform where all the members involved in the platform can communicate, with transparency of the status of the project. Thus, it makes collaborating with other teams easier and more manageable.

Ease of sharing data

As Project Management Software provides a common platform for all members to come and work on a project, sharing data, files, and information becomes way easier. Forget mailing files every time or running back and forth between desks; Project Management Software makes data sharing a breeze, no matter when and where you are.

Productivity boost

It can easily be understood that with all these benefits, Project Management Software boosts the overall productivity of the team. Not only does it save time and effort, but also with its fantastic features, it eliminates repetitive activities, brings the whole team together, and optimizes workflow. Therefore, Project Management Software also provides a huge boost to overall team productivity.

Top Features of a Project Management Software

A good Project Management Software is created by the features it carries. Therefore, next, let us look at some of the features that a Project management Software has:

Workflow Management

Teamwork requires proper coordination, delegation, and task allotment for success. Project Management Software should have an effective workflow management feature to make sure all the project criteria are met. Not only that, Workflow management makes, task allocation, team collaboration, feedback and approval, and task reporting, easier than ever.


Reporting is the feature that makes Project Management Software absolutely worth having. The software produces reports based on various elements so that you can have an overview of your teams’ performance. From graphical representations to insights, Project Management Software will help the system get more transparent regarding work and progress.

Customizable Branding

Not all projects will be the same. Every project will have its own type, its own working format, team members, workflows, procedures, and so on. Project Management Software provides customizable branding fields which you can tweak to your preference. This will help you have better flexibility with your project type and increase efficiency.

Pre-defined templates

Project Management Software comes with pre-defined templates that can be of huge help to your company. Whether you have a big company or a small one, it would be better to have the entire company follow a certain format when it comes to project elements. Matter such as the following should be standardized throughout the company:

With the premade templates, you can easily understand which one would suit your company’s needs best. That way, you would not have to work hard into coming up with your templates.


Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario.


Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly.


Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project.

Task Management

Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress.

Resource management

Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays.

Top Use Cases for Project Management Software

Project Management Software has various uses that have enabled businesses and industries around the world to achieve various feats and success. Keeping that in mind, we will now take a look at a few top use cases for Project Management Software to help you understand its application better.

Industry-level use cases

IT Industry

The IT industry is one of the leading industries to actively use Project Management Software. With the software, they can easily handle big projects by dividing them into multiple sub-tasks, thus effectively planning the implementation.

Hospitality industry

Project Management Software is equally efficient for the hospitality industry. Many allocation activities can be easily managed with the help of the software.

Clothing Industry

Enormously beneficial for managing campaigns and other important processes, the Project Management Software is highly utilized in the clothing industry globally.

Marketing Industry

It is not a surprise that the marketing industry also has adopted Project Management Software. Given the number of projects and team projects, the software is perfect for this industry.

Banking Industry

For the banking industry, Project Management Software helps by improving administration, planning, documentation, overviewing, and result tracking.

Functional-level use cases

Resource planning

Project Management Software allows efficient and intelligent allocation of resources. Therefore, no matter which industry it is, the software efficiently helps in resource planning.

Team management

By definition, Project Management Software automatically includes team management in it. Task progress and insights on team scheduling become way easier with Project Management Software.

Project Portfolio Management

Project Management Software has powerful features that enable Project portfolio Management as easy and simple as a breeze.

Construction Planning

Project Management Software makes it easier for detailed and intricate construction management as well as planning.

Project Timeline

Project Management Software allows its users to plan and arrange tasks in timelines, with its color schemes for better allocation and understanding.

Buying considerations - Detailed Buying Guide of Project Management Software

Here are a few things that you should consider before settling on a Project Management Software:

How easy is it to use Project Management Software?

The software will be for your employees to use. However, if it is too difficult to use that you need to hire experts, there is no point in it. Therefore, make sure you are looking at the software that has a user-friendly interface that is easy to operate.

How flexible is Project Management Software?

As mentioned above, a flexible Project Management Software can get you further ahead than one that is not. The software should have the capability to adapt to your company and its needs without any hassle. Therefore, flexibility and customization are crucial matters to look out for while purchasing Project Management Software.

How compatible is Project Management Software?

If you have other software which is already employed in your company, it is essential that you check the compatibility of all the software. There is no point in purchasing software that is not compatible with existing software. There should be proper integration among them all for the smooth completion of work.

How secure is Project Management Software?

The software you use will have access to your team members, their data, files, and other information on the projects and your company which are highly confidential. Therefore, make sure you choose software that provides excellent data security.

Making the final decision - Choosing the right Project Management Software

That is all there is to Project Management Software. Though it is among the new technologies that have recently come up, Project Management Software are true business solutions that every business in today’s era must-have. Not only are they advanced, but they are also efficient tools that make business procedures and activities very easy to work with. Here, you have understood what it is, the numerous benefits it provides, and the various features that it offers. Therefore, if you are thinking of purchasing Project Management Software, keep in mind the few pieces of advice, and you will be able to get the perfect software for your company.

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