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Best Project Management Software At A Glance

Best for Small Businesses:

Enovatio Projects

Best for Mid-Market:

doBoard

Best for Enterprise:

Smartovate

Best Free Software:

Scopidea
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Apply Filters
Showing 101 - 120 of 303 Products

75% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

doBoard logo
Project management for SMBs that choose simplicity and fair pricing over enterprise complexity. All features, $5/mo. Write a Review
Schedule a demo Start Free Trial

What is doBoard and how does it work?

doBoard is project management for teams that would rather run projects than configure software. Everything a working week needs is here: projects, task lists and tasks with real owners and deadlines, a workload calendar for planning capacity around working hours, vacations and holidays, and time tracking that compares plan against fact. Agile is included but stays optional — sprints and planning poker are there for the teams that want them. Agencies can run each client in a separate secure space from one login, inviting clients and contractors as regular users without the bill moving. Website visual feedback is built in too — a natural fit for web design and development teams, where clients comment straight on the page and every note lands as a task with its context attached. One flat $5 a month covers the whole team: unlimited users, projects and client companies, with the full feature set on every plan. Costs grow with storage, not with hiring.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 77%
  • Reviews 60%
  • Momentum 60%
  • Popularity 60%

doBoard Pricing

  • Free Trial Available
  • Starts at $5.0.
Schedule a demo Start Free Trial

75% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Workspace logo

Workspace

HR, CRM, and Project Management System Write a Review
Schedule a demo Start Free Trial

What is Workspace and how does it work?

Introducing Workspace a paradigm-shifting solution that redefines team collaboration by offering the simplest and most powerful platform available. This comprehensive tool seamlessly integrates project management and talent oversight into a single system, delivering an unparalleled experience that empowers teams, satisfies clients, and enhances overall profitability. At the core of Workspace's innovation is its ability to streamline collaboration effortlessly. The platform facilitates dynamic project management, allowing teams to coordinate and execute tasks efficiently. By consolidating project and talent management within a unified system, Workspace ensures a cohesive workflow that optimizes resources, resulting in heightened team empowerment. Workspace's multifaceted approach extends beyond internal team dynamics, positively impacting client satisfaction. The platform's user-friendly interface and robust functionalities create a transparent and collaborative environment, fostering open communication and enhancing the overall client experience. This client-centric approach not only builds trust but also contributes to increased satisfaction and loyalty. The integration of project and talent management within Workspace translates directly into increased profitability for businesses. Through optimized resource allocation, efficient task execution, and enhanced client satisfaction, Workspace becomes a catalyst for elevating overall business performance. The result is a robust system that not only nurtures teamwork but also strategically positions organizations for sustained growth and success. Discover the simplicity and power of collaborative work with Workspace where project management and talent oversight converge to create an ecosystem that propels teams to new heights of efficiency, client satisfaction, and profitability.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 75%
  • Reviews 60%
  • Momentum 60%
  • Popularity 61%

Workspace Pricing

  • Free Trial Available
  • Starts at $41.60.
Schedule a demo Start Free Trial

88% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Runrun.it logo
A unified space to manage workflow, projects and tasks 4.9 Based on 1327 Ratings
Schedule a demo Start Free Trial

What is Runrun.it and how does it work?

Runrun.it is a comprehensive process and project management tool that helps companies effectively manage their tasks, projects and workflows alike. The tool offers an interactive Gantt view that helps users to distribute tasks according to the capacity of their team members. They can even track time invested in projects, processes and tasks delivered to clients. Further, Runrun.it also provides companies with a single place to keep their data and files on the go. A plethora of project and task management templates equipped within ensures adequate progress and standardisation of all processes as they were planned. In case of any delay, inbuilt AI warns companies in real-time, enabling them to take appropriate measures accordingly. Runrun.it is a simple tool that does not require any complex training to be used by businesses. A dedicated team of consultants are always ready to offer adequate support and help in case of confusion.

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Runrun.it Pricing

  • Free Trial Available
  • Starts at $8.0. Offers Free-forever plan.

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more
    94%
  • Reviews
    73%
  • Momentum
    60%
  • Popularity
    66%

User Sentiment

  • Ease of Use, Task Organization
  • Mobile App Usability, Limited Customization Options

location iconSão Paulo, Brazil

location iconLive Since 2012

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82% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

yuuflow logo

yuuflow

Manage projects flexibly with Yuuflow Write a Review
Schedule a demo Start Free Trial

What is yuuflow and how does it work?

yuuflow is a project management software built to provide its users with a collaborative platform wherein they can plan, visualize and track projects and tasks. Users can measure the overall status of a project with boards and lists. The software provides its users with a highly flexible item-based system that helps to define and create the items required to fulfil each of the projects. It allows users to structure their projects according to the norms of their organizations as they can configure the items and their relationships flexibly. yuuflow provides list views that groups the works by status and allows users to drill down into the individual details of each project. The user can also create board views to make their work more visible and understandable while keeping everyone on the same page. The software allows its users to set estimates and track the progress of all the items and view the overall status of a given project.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 87%
  • Reviews 60%
  • Momentum 62%
  • Popularity 63%

yuuflow Pricing

  • Free Trial Available
  • Offers Free-forever plan.
Schedule a demo Start Free Trial

75% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Bento Systems logo
Identify Bottlenecks and Optimize Business Workflows Write a Review
Schedule a demo Start Free Trial

What is Bento Systems and how does it work?

Bento is experienced in identifying and solving problems in business workflows and fixing them in a lasting, long-term way. Bento first focuses on understanding your problem. They want to learn as much as possible about all the issues faced by your company and understand what remedial steps you have already tried. They need to understand your long-term goals so that they can align their final solution in line with your vision. After understanding all the issues and the expected outcomes, Bento works to create a comprehensive, long-term solution. They focus on increasing your overall efficiency. The solutions are process oriented and implemented through software. They will give you a business model based on the growth you want along with a software system that will keep up. Bento can create workflow efficiencies for sales teams, project and production management, document and contact management, inventory management, inter-organization communication, and overall organizational structure.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 72%
  • Reviews 60%
  • Momentum 60%
  • Popularity 63%

Bento Systems Pricing

  • Free Trial Not Available
  • Starts at $99.0.
Schedule a demo Start Free Trial

79% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Angstrom logo
Plan Tasks, Projects and Life Goals, Work, and Analyze Write a Review
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What is Angstrom and how does it work?

Angstrom lets its users manage their life goals, milestones, projects, and tasks and see a visual representation of how they link with each other. There is a hierarchy for these elements, out of the four the highest being ‘Life Goals’. Life goals are connected to milestones, which in turn, are connected to Projects. Tasks fall under Projects. This way users can know the significance of their immediate task in the long run. There is also a way to log time with each task and the time propagates up the hierarchy adding to its parent project, milestone, and life goal. This allows analytics for an insight into the way users spend their time and whether they are moving towards their desired goals. Furthermore, Angstrom is divided into three parts - plan, work, and analyse. It can show task-related data, time spent working and numerous other statistics using different chart representations. The UI is clean and is offered in two flavours.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 80%
  • Reviews 60%
  • Momentum 65%
  • Popularity 63%

Angstrom Pricing

  • Free Trial Available
  • Starts at $49.0.
Schedule a demo Start Free Trial

80% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

SpecFuse logo

SpecFuse

Digital Product Planning and Management Software Write a Review
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What is SpecFuse and how does it work?

SpecFuse is a product management tool that helps users define their product strategy, capture ideas, develop specifications, and manage the project on the go. The tool aims to ensure that users make what their customers want. They can create unlimited projects in SpecFuse and organize them without mixing any details. They can also add other users to the project and collaborate to work towards common goals collectively. Managers can even define the access level of users and the control that they exert over the project. Users can seamlessly strategize by defining their target audience and capturing the details of specific problems that their app aims to solve. Their pitches can be documented along with the advantages of their apps to provide more clarity to teams about the goals. With the Strategy View, users can view documents in a single page to help every stakeholder get onboarded.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 86%
  • Reviews 60%
  • Momentum 60%
  • Popularity 61%

SpecFuse Pricing

  • Free Trial Available
  • Starts at $5.0.
Schedule a demo Start Free Trial

82% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

PlanITpoker logo
A Simple Planning Tool For Estimating Agile Projects 4.5 Based on 8 Ratings
Schedule a demo Start Free Trial

What is PlanITpoker and how does it work?

PlanITpoker is a web-based planning tool used by remote software development teams for estimating the tasks of the agile projects. It is a scrum planning poker application that can be scaled for any team size. Teams can plan, develop, and monitor the projects together, thereby improving teamwork. The tool provides a flexible, collaborative, and effective solution for different phases of planning such as considering tasks, their size, priorities, and more. The application uses a player based interface, which brings gameplay and dynamism to the project planning process. Players use cards to individually vote on each task, irrespective of what other players are voting. At the end, the results are revealed, and the estimates are explored until there is solidarity between all players. The important features of this tool include import/export, customization of pointing scales, and a countdown timer. PlanITpoker is compatible with all browsers and can be used on a tablet, laptop, PC or smartphone. Organizations can use it to save time, boost productivity, and enable outstanding teamwork.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 87%
  • Reviews 64%
  • Momentum 60%
  • Popularity 63%

PlanITpoker Pricing

  • Free Trial Available
  • Offers Custom plan.
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78% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Munkly logo

Munkly

All-in-one Solution to Manage Tasks Write a Review
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What is Munkly and how does it work?

Munkly software is a platform used to engage your clients and team on the same workplace. Assign tasks, and complete within due dates to automate workflow. Freelancers, Small, and Medium companies make use of the software.

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 77%
  • Reviews 60%
  • Momentum 64%
  • Popularity 63%

Munkly Pricing

  • Free Trial Not Available
  • Starts at $9.00. Offers Free-forever plan.
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84% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

TaskBranch logo

TaskBranch

Manage Projects in Minutes 4.5 Based on 2 Ratings
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What is TaskBranch and how does it work?

TaskBranch software is a platform used to streamline project workflows. Track the current phase and ask clients for approval with a custom Quick Links for projects. Customize projects with brand (logo & colours) and subdomain. Collaborate with your team and manage built-in client approval feature to automate project phases. The software offers a end-to-end encryption tool to manage files and documents. It integrates with Slack. Project Managers, Small companies make use of the software.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 91%
  • Reviews 62%
  • Momentum 63%
  • Popularity 63%

TaskBranch Pricing

  • Free Trial Available
  • Starts at $5.00.
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74% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Agile Task Board logo

Agile Task Board

The planning tool for SharePoint task lists 5 Based on 1 Ratings
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What is Agile Task Board and how does it work?

The Agile Task Board helps you get an overview of your SharePoint managed tasks. You can set different status columns, swimlanes and colored markings of the cards. Easily customize the appearance of the taskboard and tasks according to your needs using the configuration menu. Assign tasks, people, tags, and status changes simply by dragging items with the mouse. Files can be attached to a task and links can be added. This is then indicated by an icon on the task board.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 73%
  • Reviews 61%
  • Momentum 60%
  • Popularity 61%

Agile Task Board Pricing

  • Free Trial Not Available
  • Offers Custom plan.
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85% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Planisware Enterprise logo
Get project-wise portfolios improved and business processes monitored accordingly 4.2 Based on 26 Ratings
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What is Planisware Enterprise and how does it work?

Planisware Enterprise is a well-organised portfolio management software that enables enterprises to streamline portfolio monitoring after considering aspects like budgets, forecasts and resources. A comprehensive roadmap provided by the software enables enterprises to get an all-rounder view of what they need to achieve in order to fulfil prescheduled objectives. Companies can evaluate project proposals against quantitative metrics (such as NPV, cash flow, ECV) and qualitative attributes (standardised through scorecards). Planisware Enterprise offers one-on-one live demos to their users and helps the latter to enhance portfolio efficiency levels by bridging gaps between project stakeholders over a unified web PPM solution. It makes enterprises identify under-utilisation and over-utilisation of resources. In addition, the software also ensures users whether their most important projects are properly furnished with the right kind of resources at the right time. Admins can even utilise Planisware Enterprise to consolidate project-wise costs and expenditures accordingly, besides revising their estimates. Moreover, users can also explore real-time data through dynamic data analysis and ad-hoc reporting.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 96%
  • Reviews 66%
  • Momentum 60%
  • Popularity 61%

Planisware Enterprise Pricing

  • Free Trial Not Available
  • Offers Custom plan.
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82% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Azure Boards logo
Azure Pipelines | Microsoft Azure 4.7 Based on 138 Ratings
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What is Azure Boards and how does it work?

Azure Pipelines is a continuous integration and continuous delivery (CI/CD) service within Azure DevOps that automates the process of building, testing, and deploying applications. It supports major programming languages and platforms, including Linux, macOS, and Windows, and enables deployments to Azure, AWS, Google Cloud, Kubernetes, virtual machines, containers, and on-premises environments.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 89%
  • Reviews 69%
  • Momentum 60%
  • Popularity 66%

Azure Boards Pricing

  • Free Trial Not Available
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75% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Watson logo
Management software for SMEs Write a Review
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What is Watson and how does it work?

Watson is a French-language business management tool. Monitoring of business figures and invoicing. With Watson, a few clicks are enough for your invoicing, your accounting, the management of your teams, and your projects. And because you don't have time for a 1,000-page manual, Watson is simple and intuitive. Distributed architecture for maximum availability of your tool.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 74%
  • Reviews 60%
  • Momentum 60%
  • Popularity 61%

Watson Pricing

  • Free Trial Not Available
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85% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Zenkit Projects logo
The power of Zen in project management 4.8 Based on 96 Ratings
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What is Zenkit Projects and how does it work?

Zenkit Projects is a user-friendly project and collaboration tool that grows as you do. It is a task management tool with features similar to ones you would find in Trello, Wunderlist or Microsoft Planner including a basic spreadsheet, database and calendar functions and a mind-mapping option. With Zenkit Projects, you have a place you can easily view items assigned to you or your team members and with it, you can automatically assign tasks to your team members while being aware of activities going on in your team. Its mode of view can be switched from one to another with options including a Kanban board style, a spreadsheet-style grid, a to-do list or a calendar. Also invite and collaborate with other people of your choice to share resources and work on a project. A search option allows you to find anything in a matter of seconds. The filter also helps in your searches to guide you to exactly what you’re looking for and frequently used filters can be saved to create a customized view. Zenkit Projects is useful for teams and individuals who want a visual tool to track their projects. It works for anyone: project and product managers, bloggers, remote teams, sales and marketing departments, HR...

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Zenkit Projects Pricing

  • Free Trial Not Available
  • Starts at $8.0. Offers Free-forever and Custom plan.

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more
    94%
  • Reviews
    68%
  • Momentum
    61%
  • Popularity
    63%

User Sentiment

  • Flexible Views, Customizable Interface
  • Limited Data Storage, Mobile App Performance

location iconKarlsruhe, Germany

location iconLive Since 2003

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79% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

WorkflowMax logo
Online project management made easy with WorkflowMax 4.2 Based on 66 Ratings
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What is WorkflowMax and how does it work?

WorkflowMax is an ideal online job management solution that offers tools for businesses to manage their projects, jobs, quotes, time, and invoices in one highly intuitive and streamlined application. From maintaining documents, timesheets, and tracking jobs to sending purchase order requests and invoices, WorkflowMax is an optimal solution that offers an end-to-end workflow Management process in one centralized forum. Workflowmax is a cloud-based job management and workflow solution that comprises tools to manage project implementation, including the ability to incorporate with various other popular document management systems. Businesses can create complex invoices and quotes in a minute and push them out electronically to their clients. It allows businesses to view all the invoices and costing information in a single space. It aims at taking care of all of the business admin and job management needs from anywhere in the world. So businesses can send invoices and check timesheets easily. WorkflowMax additionally offers a sales dashboard through which entrepreneurs and creators can keep an eye on the sales pipeline. It comprises a subscription-based pricing strategy.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 83%
  • Reviews 68%
  • Momentum 60%
  • Popularity 60%

WorkflowMax Pricing

  • Free Trial Available
  • Starts at $45.00.
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81% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Yalla logo
A Team Management Solution 4.5 Based on 11 Ratings
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What is Yalla and how does it work?

Yalla is a comprehensive task management and client collaboration software designed for both online and remote teams. It simplifies team and task management, allowing for easy prioritization and assignment of tasks across team members, while providing a clear view of the team's workload. The platform includes a chat feature with options for mentions, GIFs, file uploads, and unique sounds, enhancing team communication. Yalla also offers the ability to create custom stages for repetitive tasks and integrates timekeeping features. Additionally, it provides a timeline view of projects, facilitating real-time adjustments and project tracking, making it ideal for businesses of any size looking to streamline their operations.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 84%
  • Reviews 65%
  • Momentum 63%
  • Popularity 64%

Yalla Pricing

  • Free Trial Not Available
  • Starts at $10.0. Offers Free-forever plan.
Schedule a demo Start Free Trial

88% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Flowlu logo
A seamless management and collaboration software for all industries 4.8 Based on 199 Ratings
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What is Flowlu and how does it work?

Flowlu is a business management software for companies of all sizes to help them run processes like customer relationship management, projects and finance tracking, all from a single platform. It gives users remote access to every project and tasks and enables them to organise, prioritise and harmonize easily. The software helps to reduce time by automating invoice and estimate processes. It reads through clear analysis and reports using graphical charts and data sets, manages multiple accounts, optimises expenses and increases profits. Flowlu helps users to find new opportunities and sales funnels and to stay on top of sales processes. It also works as a collaboration tool where team members can discuss projects, deals, tasks and connect with their customers, help them and share ideas. Users can create guides and help centres to provide useful information and the right solution to their teams and customers.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 96%
  • Reviews 70%
  • Momentum 65%
  • Popularity 64%

Flowlu Pricing

  • Free Trial Available
  • Starts at $29.0. Offers Free-forever plan.
Schedule a demo Start Free Trial

85% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

FunctionFox logo

FunctionFox

Timesheet and Project Management Tools 4.5 Based on 47 Ratings
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What is FunctionFox and how does it work?

FunctionFox is a timesheet and project management software that aims to help users reduce their admins time, improve their workflows, and keep multiple projects on track. There is a customizable dashboard available to users and they can compare estimated budgets with actual figures to be wary of any clashes there. Users can add several details to their project data such as client name, project type and scope, project manager, start date and end date, and more. Project schedules, meetings, milestones, and actions can be updated directly in a calendar view. Interactive charts are available to depot the data in a visual and more intuitive way. The tool also features timesheets with a stopwatch timer, the capability to manage unlimited clients and projects, estimate and budget tracking, retainer tracking, and comprehensive reports. Users can also avail actionable to-do lists, an internal blog for communication, availability and traffic data, custom job intake forms, email alerts, and advanced report building tools.

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FunctionFox Pricing

  • Free Trial Not Available
  • Starts at $10.00. Offers Custom plan.

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more
    92%
  • Reviews
    67%
  • Momentum
    63%
  • Popularity
    64%

User Sentiment

  • Ease of use, Accurate time tracking
  • Outdated user interface, Limited project management features

location iconVictoria, Canada

location iconLive Since 2001

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85% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

ProProfs Project logo
A unique Project Management solution 4.6 Based on 33 Ratings
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What is ProProfs Project and how does it work?

ProProfs Project stands out as a comprehensive online project management tool designed to streamline the complex processes of creating, planning, and executing projects within assigned timeframes. Tailored to serve a wide range of users from freelancers to large enterprises, this versatile software is equipped with an array of advanced features. Users can effortlessly assign tasks, track progress, and foster collaboration among team members, all in real-time. The inclusion of sophisticated tools like Calendar, Gantt charts, Invoices, and Time Tracking mechanisms further enhances its capability, enabling meticulous project scheduling and financial oversight. Whether it's managing deadlines, budgeting, or team coordination, ProProfs Project simplifies these aspects, making it an indispensable asset for achieving project success on schedule.

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features 98%
  • Reviews 67%
  • Momentum 60%
  • Popularity 60%

ProProfs Project Pricing

  • Free Trial Available
  • Starts at $39.97.
Schedule a demo Start Free Trial

Pricing Insights for Project Management Software

  • The Average Cost of a basic Project Management Software plan is $9 per month.

  • 58% of Project Management Software offer a Free Trial Allows users to try out the software for a limited period before making a purchase decision. , while 45% offer a Freemium Model Allows users to access basic features at no cost..

List of Project Management Software

PRODUCT NAME SW SCORE AGGREGATED RATINGS
doBoard doBoard 75 0
Workspace Workspace 75 0
Runrun.it Runrun.it 88 4.9
yuuflow yuuflow 82 0
Bento Systems Bento Systems 75 0
Angstrom Angstrom 79 0
SpecFuse SpecFuse 80 0
PlanITpoker PlanITpoker 82 4.5
Munkly Munkly 78 0
TaskBranch TaskBranch 84 4.5

Project Management Software FAQs

What are the best marketing project management software?

These are the best marketing project management software: 

Overview

Project Management Software is a sophisticated tool designed for efficient project planning, task allocation, and team organization across businesses of all sizes. This software stands apart for its ability to provide real-time updates, enabling swift decision-making and comprehensive project control. Project portfolio management caters to those who manage large-scale projects, with features tailored for managing multiple projects with similar traits. Project management applications offer a broader scale and scope, distinguishing themselves from task management software. They include essential features like detailed project planning, resource allocation, budget creation, customizable templates, continuous progress monitoring, and tracking user productivity. Project management tools must support the creation of work breakdown structures, resource and budget management, various project management methodologies (e.g., waterfall, agile), task interdependency handling, multiple project views, and real-time monitoring of project progress and resource utilization. A project management app is pivotal for managers comprehending team workloads, enhancing organizational efficiency, and ensuring project success.

What is Project Management Software?

Project management software is aimed to facilitate the workflow of a team collaborating on the same project. It fits for small startup teams as well as huge seasoned ones and even multiple different teams that need to cooperate to complete a project. The software allows to assign and reassign tasks, easily track the deadlines to meet them for sure, and of course, control the whole process from the central managing location.

Why Use Project Management Software?

Smarter planning

Projects mean deadlines. This implies that you need to plan and schedule a project properly to turn it in before the set date. With this software, managers can efficiently plan the project. It does so without wasting any time as it brings everything in one place, giving an overview of things. This makes planning and scheduling tasks and resources easier, thus helping in completing projects without any hassle.

Task delegation made easier

Assigning roles during a project is as important as anything. After all, the correct delegation will mean a job well done, whereas a wrong delegation can ruin the whole project. Therefore, Project Management Software is the perfect tool that helps managers efficiently delegate tasks and roles, depending on the availability and task progress of the members.

Collaboration at its best

Projects often require two or more teams coming together to work on them. Earlier, coordinating two teams or more could prove to be a confusing ordeal, as there needs to be constant communication between the teams. Otherwise, the chances of missing out on important matters, miscommunication, wasting time would always persist. However, Project Management Software eliminates such risks, as it provides one common platform where all the members involved in the platform can communicate, with transparency of the status of the project. Thus, it makes collaborating with other teams easier and more manageable.

Ease of sharing data

As Project Management Software provides a common platform for all members to come and work on a project, sharing data, files, and information becomes way easier. Forget mailing files every time or running back and forth between desks; Project Management Software makes data sharing a breeze, no matter when and where you are.

Productivity boost

It can easily be understood that with all these benefits, Project Management Software boosts the overall productivity of the team. Not only does it save time and effort, but also with its fantastic features, it eliminates repetitive activities, brings the whole team together, and optimizes workflow. Therefore, Project Management Software also provides a huge boost to overall team productivity.

Top Features of a Project Management Software

A good Project Management Software is created by the features it carries. Therefore, next, let us look at some of the features that a Project management Software has:

Workflow Management

Teamwork requires proper coordination, delegation, and task allotment for success. Project Management Software should have an effective workflow management feature to make sure all the project criteria are met. Not only that, Workflow management makes, task allocation, team collaboration, feedback and approval, and task reporting, easier than ever.

Reporting

Reporting is the feature that makes Project Management Software absolutely worth having. The software produces reports based on various elements so that you can have an overview of your teams’ performance. From graphical representations to insights, Project Management Software will help the system get more transparent regarding work and progress.

Customizable Branding

Not all projects will be the same. Every project will have its own type, its own working format, team members, workflows, procedures, and so on. Project Management Software provides customizable branding fields which you can tweak to your preference. This will help you have better flexibility with your project type and increase efficiency.

Pre-defined templates

Project Management Software comes with pre-defined templates that can be of huge help to your company. Whether you have a big company or a small one, it would be better to have the entire company follow a certain format when it comes to project elements. Matter such as the following should be standardized throughout the company:

  • Costing
  • Scheduling
  • Dependencies and approvals

With the premade templates, you can easily understand which one would suit your company’s needs best. That way, you would not have to work hard into coming up with your templates.

Plans

Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario.

Schedules

Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly.

Visualization

Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project.

Task Management

Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress.

Resource management

Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays.

Top Use Cases for Project Management Software

Project Management Software has various uses that have enabled businesses and industries around the world to achieve various feats and success. Keeping that in mind, we will now take a look at a few top use cases for Project Management Software to help you understand its application better.

Industry-level use cases

IT Industry

The IT industry is one of the leading industries to actively use Project Management Software. With the software, they can easily handle big projects by dividing them into multiple sub-tasks, thus effectively planning the implementation.

Hospitality industry

Project Management Software is equally efficient for the hospitality industry. Many allocation activities can be easily managed with the help of the software.

Clothing Industry

Enormously beneficial for managing campaigns and other important processes, the Project Management Software is highly utilized in the clothing industry globally.

Marketing Industry

It is not a surprise that the marketing industry also has adopted Project Management Software. Given the number of projects and team projects, the software is perfect for this industry.

Banking Industry

For the banking industry, Project Management Software helps by improving administration, planning, documentation, overviewing, and result tracking.

Functional-level use cases

Resource planning

Project Management Software allows efficient and intelligent allocation of resources. Therefore, no matter which industry it is, the software efficiently helps in resource planning.

Team management

By definition, Project Management Software automatically includes team management in it. Task progress and insights on team scheduling become way easier with Project Management Software.

Project Portfolio Management

Project Management Software has powerful features that enable Project portfolio Management as easy and simple as a breeze.

Construction Planning

Project Management Software makes it easier for detailed and intricate construction management as well as planning.

Project Timeline

Project Management Software allows its users to plan and arrange tasks in timelines, with its color schemes for better allocation and understanding.

Buying considerations - Detailed Buying Guide of Project Management Software

Here are a few things that you should consider before settling on a Project Management Software:

How easy is it to use Project Management Software?

The software will be for your employees to use. However, if it is too difficult to use that you need to hire experts, there is no point in it. Therefore, make sure you are looking at the software that has a user-friendly interface that is easy to operate.

How flexible is Project Management Software?

As mentioned above, a flexible Project Management Software can get you further ahead than one that is not. The software should have the capability to adapt to your company and its needs without any hassle. Therefore, flexibility and customization are crucial matters to look out for while purchasing Project Management Software.

How compatible is Project Management Software?

If you have other software which is already employed in your company, it is essential that you check the compatibility of all the software. There is no point in purchasing software that is not compatible with existing software. There should be proper integration among them all for the smooth completion of work.

How secure is Project Management Software?

The software you use will have access to your team members, their data, files, and other information on the projects and your company which are highly confidential. Therefore, make sure you choose software that provides excellent data security.

Making the final decision - Choosing the right Project Management Software

That is all there is to Project Management Software. Though it is among the new technologies that have recently come up, Project Management Software are true business solutions that every business in today’s era must-have. Not only are they advanced, but they are also efficient tools that make business procedures and activities very easy to work with. Here, you have understood what it is, the numerous benefits it provides, and the various features that it offers. Therefore, if you are thinking of purchasing Project Management Software, keep in mind the few pieces of advice, and you will be able to get the perfect software for your company.

Features

Typical Features

AI Assistant

AI Assistant helps you provide information and perform specific tasks to significantly improve your success rate. It can perform one or many tasks like analyzing your deals, contacts, and emails, generating the perfect email, and more.

Timeline View

Allows to plan and prioritize and visualize tasks in a GANTT chart like horizontal time-axis.

Project Templates

It holds a bundle of built-in templates that can be customized and used in different projects

Custom Workflows

Facility to create workflows with custom stages, process, and status.

Kanban Board

To visualize the workflow of a project typically representing sticky notes on a white board

Compliance Management

Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed

Recurring Task Management

Helps in monitoring and tackling the tasks or responsibilities that are needed to be managed on a recurrent basis

Time & Expense Tracking

Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects

Task Management

Task management is the process of managing a task through its life cycle, including planning, testing, tracking, and reporting.

Status Tracking

Status Tracking refers to the management of projects, which includes but is not limited to measuring and reporting the status of milestones, tasks and activities

Resource Management

Resource management is the process by which businesses manage their various resources effectively. Those resources can be intangible – people and time – and tangible – equipment, materials, and finances.

Requirement Management

Requirements management is the process of collecting, analyzing, refining, and prioritizing product requirements and then planning for their delivery.

Project Planning

Project planning is a discipline for stating how to complete a project within a certain timeframe, usually with defined stages, and with designated resources.

Percent-Complete Tracking

Percentage of work done on estimated items.

Milestone Tracking

They act as signposts through the course of your project, as they help to ensure that you're staying on track.

IT Project Management

IT project management is the process of planning, organizing and delineating responsibility for the completion of an organizations' specific information technology (IT) goals.

Budget Management

Analyzing financial information to ensure all operations are within budget

Document Management

Ability to store and manage various information and documents in electronic format.

Unique Features

Idea Management

Facility to receive insights from internal and external stakeholders

Project Portfolio Management

Strategically manages a collection of projects to align with an organization's overall goals.

Issue Management

Issue management is the process of identifying and resolving issues. Problems can be resource constraint, technical failures etc.

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