Airbase

About Airbase

Airbase is a modern expense management tool that helps you to automate AP accounting. Instead of the ad-hoc request process, it deploys pre-approved policies that work efficiently and consume less time in comparison to other software of this kind. It also helps in the identification of duplicate requests being made by the employees. The contracts and invoices can be retrieved during approval. Unlike the lacklustre system of approval in other applications, in which you need to open the app, approval in Airbase can be done via email without any need to log into your Airbase account. The software brings all payment methods on a single platform. Be it virtual cards, physical cards and ACH transfers/checks, transactions being made through them are automatically logged into the database. Moreover, it also provides different cards for each vendor, which assuages the possibility of fraud and unauthorised auto-renewal. Besides in-app features, Airbase also has a robust support team ready to help you with any queries.

Screenshots & Videos

Pricing

Free Trial Not Available
Offers Free-forever and Custom plan.
View Detailed Pricing

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

100%
Reviews

82%
Momentum

69%
Popularity

88%

Platforms Supported

Browser Based (Cloud)
Mobile App (Android, iOS)

Organization Types Supported

All (Small, Medium, Large)

API Support

NA

Modes of Support

Online

Airbase Features

Show Feature Explanation

Expense Management Features

Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

100%

Card Spending Tracker

Automatically tracks the expense done using a linked debit or credit card.

Multi-level Approval

A sequential and thorough review process to approve expenses.

Reconciliation Summary

A statement prepared to report total outstanding payments and receipts.

Tax Claim

Helps with tax reclaim on expenses and maximizes the tax benefit of the organization.

Bank Feed Sync

Can sync with bank notification and fetch expenses to make entries in the record book.

Receipt Scanner

OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.

Receipt Management

Store and manage receipts of the expenses incurred by the employees.

Multiple Reporting Currency

Reports entries from different origin currencies in the native exchange rate.

Spend Control

To reduce spending and prevent unauthorized use by setting transactional control.

Reimbursement Management

Helps in managing employee expenses claims and regularize the approval process.

Expense Approval

Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.

Third-party Integration

Offers synchronization with third-party applications

Mileage Tracking

Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports

Time & Expense Tracking

Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects

Airbase Pricing

Free Trial

Not available

Pricing Options

Freemium ( Limited Features )

Premium Plans ( Subscription / Quotation Based )

Pricing Plans

Essentials Free

10+ employees

An introduction to spend management for: VC-funded companies

Features

Software-controlled physical and virtual cards
Corporate cards with generous cash back
One-time, recurring, vendor-specific virtual cards
Spend limits, spend owner transfer
Subscription management, duplicate spend alerts, fraud detection
Manager approvals for physical card transactions
Receipt compliance controls, OCR, auto-matching
Auto-categorization
Simple and powerful bill payments and vendor coordination
Domestic & international payment support
Payment via ACH, check, vendor credits, virtual cards with cash back, and charge card options.%+ cash back*, wire transfers
Smart invoice ingestion via dedicated invoice inbox & OCR
Batch bill payments, payment tracking, notifications
Payment Scheduling
Vendor portal with payment history
Create expenses through the web, email, mobile app, SMS
Real-time reimbursement requests, status visibility
Mileage expenses with automatic calculation
Receipt OCR auto-fills merchant name, date, amount
Employee bank account setup and changes
Reimbursement policies based on the amount, category, user, department, GL tag
Batch approver notifications
Rapid employee payments
Customizable approval workflows for all types of spend
Single, multi-level sequential approvals
Native GL support with Oracle NetSuite, Sage Intacct, QuickBooks Online, QuickBooks Desktop, Xero
Real-time reporting and trend analysis
Single Sign-on with Microsoft Office 365, Google, SAML providers such as Okta, OneLogin
Mobile app for all relevant workflows (iOS / Android)
Expense approval observers

Growth Custom

Typically 50 – 300 employees.

Best for small to mid-market companies. Improve efficiency, gain better visibility and control, and support remote teams.

Features

Includes features of Essentials plan, plus
Detailed audit log of all card changes
Delegation for Executives
Auto-lock, auto-lock pending
Temporary limits, document upload
Receipt inbox, receipt avoidance settings
Physical card transaction approval policies
Editable posting periods
Recurring invoices
Batch payment approvals
Purchase Orders (Optional)
Blocking and warning policies
Expense processing delegation for executives
Billable reimbursements
Receipt inbox for unmatched receipts
Advanced reimbursement policies (time, budget, and field-based policies)
Automated straight-line amortization
Exportable bills aging report
Multi-currency support
Subsidiary Support (Optional)

Enterprise Custom

Typically 300 – 5,000 employees.

Pre-IPO and beyond. Drive efficiency, reduce waste, handle high transaction volumes, ensure audit readiness.

Features

Includes features of Growth plan, plus
Advanced card transaction approvals
Purchase Orders
Advanced approval policies based on location, vendor, category, department, and more
Advanced, rule-based approval policies
Rule-based advanced approval workflows
Observer policies
NetSuite custom fields
NetSuite native amortization
Advanced user management with 27 HRIS systems, Okta, OneLogin, SCIM

Screenshots of Vendor Pricing Page

Disclaimer: The pricing details were last updated on 05/07/2022 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about Airbase Pricing.

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Airbase Reviews

User Rating

4.9/5 (Based on 1,492 Ratings)

Rating Distribution

Excellent
87.9%
Very Good
10.5%
Average
1.1%
Poor
0.2%
Terrible
0.2%

Do You Use Airbase?

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Review Summary

Airbase is a popular platform for expense management, praised for its user-friendliness and efficient features, particularly its virtual card capabilities. Users appreciate the platform’s ease of use and integration with various software, including Slack and NetSuite. Common benefits include faster expense approvals, streamlined purchase order processes, and improved control over spending. While some users cite limited reporting options as a drawback, Airbase is generally considered a robust and reliable solution for businesses of all sizes.

Pros

Airbase streamlines expense management, making it quick and easy for employees to submit and get reimbursed.
The platform's userfriendly interface is intuitive and requires minimal training, making it accessible to everyone.
Airbase offers valuable efficiency tools like automatic receipt scanning and expense tracking, saving time and reducing errors.

Cons

There are limited options for customization, particularly for international employees and email reminders.
While Airbase integrates with popular accounting systems, some users have reported challenges with specific integrations, like Xero.

Airbase Reviews

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