Filestage

About Filestage

Deep Dive with Clara AI

Filestage is the online proofing and content approval software for marketing teams and agencies that need content signed off fast, while keeping everything on brand and compliant. It brings online proofing and content governance together: every file, reviewer, comment, and approval decision sits in one place, with a record of who approved what and when. The result is fewer review rounds, fewer errors reaching the market, and approvals that marketing, brand, and legal teams can stand behind. Teams use Filestage to replace email threads, annotated PDFs, and approval spreadsheets, to check content against brand guidelines and internal and external policies, and to keep a clear audit trail as content volume grows. Key features: Unlimited reviewers – Invite colleagues, clients, and partners to review; external reviewers don't need a Filestage account. Custom review workflows – Build multi-step approval workflows with sequential or parallel reviewer groups, due dates, reminders, checklists, and custom decision options, then automate repeat steps and reuse them as templates. Online proofing for any file – Comment directly on designs, images, video, audio, PDFs, documents, live websites, and interactive HTML, with time-coded feedback on video. Review Agents – Automated pre-checks for spelling and grammar, forbidden terms, QR codes and barcodes, file specifications, and team-defined rules run before reviewers are notified. People always make the final decision. Version control – Compare versions, or any two files, side by side. Full audit trail – Every comment and decision is timestamped, attributed, and tied to the exact file version, with exportable PDF review reports. Integrations – Adobe Creative Cloud, Figma, Google Drive, Slack, Microsoft Teams, Asana, monday.com, Jira, Zapier, Make, and API. Security – ISO/IEC 27001:2022 and SOC 2 Type II certified, GDPR compliant, and hosted in the EU, with German data residency.

Screenshots & Videos

See the status of every file from your project dashboard

Pricing

Free Trial Available
Starts at $199.00.
View Detailed Pricing

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

98%
Reviews

70%
Momentum

62%
Popularity

63%

Platforms Supported

Browser Based (Cloud)

Organization Types Supported

All (Small, Medium, Large)
Freelancers

API Support

Available

Modes of Support

Business Hours, Online

Filestage Features

Show Feature Explanation

Show Missing Features

Online Proofing Features

Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

98%

Proof Comparison

Compare two different versions of content side by side

Annotation and Markup Tools

Aides to highlight and comment with freehand drawing tools

File Sharing

A simple way to share files instantaneously with the team

File Management System

To store, arrange and access files in a storage location or asset library

Due Date Tracking

To manage and keep track of the delivery date

Custom Roles

Defines user roles and permissions to access the content

Audit Trail

A record of changes made in chronological order of a user or activity

Chat (Messaging)

Allows users to collaborate better by exchanging views and collect information through chatting or texting

Task Management

Task management is the process of managing a task through its life cycle, including planning, testing, tracking, and reporting.

Status Tracking

Status Tracking refers to the management of projects, which includes but is not limited to measuring and reporting the status of milestones, tasks and activities

Version Control

It gives the team the ability to recall specific versions of a document, code, content, file, or folder that records changes over time.

White Labeling

To rebrand using customized name, logo and digital impressions

Filestage Pricing

Free Trial

Available

No Credit Card Required, Get Started for Free

Pricing Options

Freemium ( Limited Features )

Premium Plans ( Subscription / Quotation Based )

MONTHLY YEARLY

Free Free

Simple proofing for individuals. Share files and gather clear, visual feedback without the back-and-forth of email.

✔ 1 active project

✔ 5 new files per month

✔ 2 reviewer groups

✔ 10 team members

✔ Internal and external reviews

✔ Unlimited reviewers

✔ All file types

✔ Annotation tools

✔ Basic integrations

Start Free Trial

Starter $199.00 $249.00 per month

Structured reviews for growing teams. Bring internal and external stakeholders into one organized approval process.

Everything in Free, plus:

✔ Unlimited active projects

✔ Unlimited new files

✔ Due dates and reminders

✔ 10+ team members

✔ Compare versions

✔ Team-only comments

✔ Copy comments

✔ Custom branding

✔ Password-protected review links

Start Free Trial

Business $329.00 $399.00 per month

High-velocity workflows for scaling teams. Maximize throughput with custom review workflows, automation and review agents.

Everything in Starter, plus:

✔ Review agents

✔ Automations

✔ 3 reviewer groups

✔ 10+ team members

✔ Organizational controls

✔ Advanced compare mode

✔ Project templates

✔ External partner uploads

✔ Comment labels

✔ Extra review decisions

✔ Workflow integrations

✔ Review reports

✔ Member role

✔ Webhooks & API Access

✔ Mark comments as resolved

✔ Custom integrations (Add-on)

✔ Intake forms (Add-on)

✔ Multiple teams (Add-on)

Start Free Trial

Enterprise Custom

Compliance and security at scale. Full audit trails, enterprise-grade security, and dedicated support for large organizations.

Everything in Business, plus:

✔ Data residency control

✔ Unlimited reviewer groups

✔ 10+ team members

✔ Advanced reporting and insights

✔ Audit logs

✔ SSO

✔ Restrict access to invited reviewers

✔ Verified approval

✔ Dedicated success manager

✔ Premium support

✔ Anonymous reviews (Add-on)

Start Free Trial

Screenshots of Vendor Pricing Page

Disclaimer: The pricing details were last updated on 03/10/2022 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about Filestage Pricing

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Filestage Reviews

User Rating

5/5 (Based on 66 Ratings)

Rating Distribution

Excellent
98.5%
Very Good
1.5%
Average
0%
Poor
0%
Terrible
0%

Do You Use Filestage?

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Review Summary

Filestage is praised for its user-friendly interface and its ability to streamline client feedback and approval processes, reducing the need for messy email chains and time-consuming back-and-forths. Users appreciate the real-time collaboration features, including commenting directly on files, version control for tracking changes, and the ease with which they can share projects with clients. However, some users report occasional loading issues and bugs, while others suggest improvements like better integration with project management systems and a more robust search function.

Pros

FileStage makes reviewing files easy with its intuitive and clear interface, enabling seamless collaboration amongst teams.
The platform offers a centralized location for project discussions and feedback, saving time and eliminating unnecessary communication.
FileStage boasts a robust feature set for design and video review, including annotation tools and version control, streamlining the feedback process.

Cons

FileStage's pricing structure may be challenging for smaller businesses or freelancers, especially those requiring additional storage or users.
While FileStage is constantly improving, it may still have occasional bugs or performance issues, which can impact the workflow.
Despite its intuitive design, some users have found the new dashboard layout confusing, requiring a learning curve for adjustment.

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Filestage FAQs

What is Filestage used for?

Filestage is Online Proofing Software. Filestage offers the following functionalities:

Proof Comparison
Annotation and Markup Tools
File Sharing
File Management System
Due Date Tracking
Custom Roles
Audit Trail
Chat (Messaging)
Task Management
Status Tracking
Version Control

Learn more about Filestage features.

How much does Filestage cost?

The pricing for Filestage starts at $199.00 per month. Filestage has 4 different plans:

Free at $0.00.
Enterprise at $0.00.
Starter at $199.00 per month.
Business at $329.00 per month.

Free: $0
Starter: $199/month
Business: $329/month
Enterprise: custom pricing

Learn more about Filestage pricing.

Does Filestage offer a free plan?

Yes, there is a free plan available. It includes 1 active project, 5 new files per month, 2 reviewer groups, 10 team members, unlimited reviewers, annotation tools, and basic integrations.

Learn more about Filestage pricing.

Does Filestage provide API?

Yes, Filestage provides API.

Does Filestage offer a free trial?

Yes, Filestage offers a 14-day free trial. You can try the paid plans for free, and no credit card is needed.

Do reviewers need a Filestage account?

No. Reviewers can give feedback without creating an account, and every plan includes unlimited reviewers.

Learn more about Filestage pricing.

How secure is Filestage?

Filestage uses AES-256 encryption, is certified to ISO/IEC 27001:2022, SOC2, Type II, and is GDPR compliant. It also offers password-protected review links and SSO. On Enterprise, you get audit logs and can restrict reviews to invited reviewers only.

Who is Filestage for?

Marketing teams, creative and content teams, agencies, and regulated industries that need structured review and approval. Plans range from individuals on the Free plan to large organizations on Enterprise.