Home/Online Proofing Software/Ziflow
Updated on: October 15, 2021

What is Ziflow ?

Ziflow - Online Proofing Software
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95% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More

Ziflow

A Leading Enterprise-ready Online Proofing Software
(348 Ratings) Write Review

Ziflow is an online proofing software that accelerates the delivery of projects. It streamlines the review as well as the creative content approval process. It supports over 1,200 file types and users can include comments and automatic annotations on the creative copy itself. This means no more wasting time on deciphering email threads to check feedback. Also, miscommunication and duplication can be avoided as team members can review and reply to comments. Automated workflow is one of its strong value points, and users can quickly automate mundane tasks like sharing and conversions, FTP uploads and renaming. The software is compliant with SOC2 and guarantees enterprise security. Additionally, users are allowed to view all the changes or modifications in real-time, compare versions and easily change user permissions and roles. Furthermore, the software can be easily integrated with third-party marketing technology suites. Cloud integration is also possible for Google Drive and Dropbox.

Ziflow Features Show All Features

Ziflow Technical details

Support Business Hours Online Customer Type Large Enterprises Medium Business Small Business
API NA Location / Phone Number London, United Kingdom
Deployment SaaS/Web/Cloud Category Online Proofing Software

Ziflow Pricing

Pricing ModelFree Trial , Subscription
MONTHLY YEARLY
Basic
$9 /Month
Billed Yearly

Plan Features

  • 5 users minimum
  • Unlimited reviewers
  • 25 proofs/user/month
  • 5 GB storage/user
  • Review and approval
  • Images
  • Documents
  • Videos & Audio
  • URL Snapshots
  • Version control
  • Proof comparison
Starter
$18 /Month
Billed Yearly

Plan Features

  • 5 users minimum
  • Unlimited reviewers
  • 50 proofs/user/month
  • 10 GB storage/user
  • Review and approval
  • Images
  • Documents
  • Videos & Audio
  • URL Snapshots
  • Rich Media (HTML5)
  • Live websites
  • Animated GIFs
  • Version control
  • Proof comparison
  • Branding
  • Custom proof notification emails
Business
$36 /Month
Billed Yearly

Plan Features

  • 5 users minimum
  • Unlimited reviewers
  • 200 proofs/user/month
  • 50 GB storage/user
  • 500 Zibots run/user/month
  • Review and approval
  • Images
  • Documents
  • Videos & Audio
  • URL Snapshots
  • Rich Media (HTML5)
  • Live websites
  • Animated GIFs
  • Version control
  • Proof comparison
  • Branding
  • Custom proof notification emails
  • Label & Resolve Comments
  • @mentions
  • Custom views
  • Folders
  • Advanced Branding
  • Combine files into a single proof
  • Proof Archiving
  • Customize Decisions
  • Reporting
  • Zibots & Integrations:
  • Create proof Zibot
  • Webhook Zibot
  • Proof Event Triggers
  • Dropbox & Google Drive integration
  • Slack integration
  • Basecamp integration and more
Enterprise
$54 /Month
Billed Yearly

Plan Features

  • 8 users minimum
  • Unlimited reviewers
  • Unlimited proofs
  • Unlimited storage
  • 5000 Zibots run/user/month
  • Review and approval
  • Images
  • Documents
  • Videos & Audio
  • URL Snapshots
  • Rich Media (HTML5)
  • Live websites
  • Animated GIFs
  • Version control
  • Proof comparison
  • Branding
  • Custom proof notification emails
  • Label & Resolve Comments
  • @mentions
  • Custom views
  • Folders
  • Advanced Branding
  • Combine files into a single proof
  • Proof Archiving
  • Customize Decisions
  • Reporting
  • Zibots & Integrations:
  • Create proof Zibot
  • Webhook Zibot
  • Proof Event Triggers
  • Dropbox & Google Drive integration
  • Slack integration
  • Basecamp integration and more
  • Automated workflow
  • Secure Guest Reviewing
  • (25 authentications/user/month)
  • Advanced reminders
  • Custom proof properties
  • Reviewers on multiple stages
  • Private/Internal comments
  • Single sign-on (SSO)
  • Trusted (Partner) Accounts
  • Custom Domain
  • Uptime SLA
  • Support SLA
  • 24/7/365 support
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Disclaimer: The pricing details were last updated on 10/05/2019 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about Ziflow pricing.

Ziflow FAQs

Ziflow is Online Proofing Software. Ziflow offers the following functionalities:

  • Version Control
  • Status Tracking
  • Audit Trail
  • Custom Roles
  • Due Date Tracking
  • File Sharing
  • Annotation and Markup Tools
  • Proof Comparison
  • White Labeling

Learn more about Ziflow features.

No, Ziflow does not provide API.

Ask the Community View Community

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Ziflow Reviews

OVERALL RATING
4.6
Based on 348 Rating(s)
Rating Distribution
  • 77.4 %
  • 21.3 %
  • 1.3 %
  • 0 %
  • 0 %
SHARE YOUR EXPERIENCE Write a Review
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Katie S
Katie SSource : g2crowd.com
(Reviewed on 19 November 2020) "Ziflow changed our team for the better"

What do you like best?

We have had great experience dealing with this company from the get go. Customer Service and help desk are incredibly responsive when we see issues but also when we request new features. We at least always get a quick acknowledgement. We have seen great improvements in their interface and they are always looking for the next improvement, constant upgrade and client satisfaction. Our former service rarely responded to inquiries.

Ziflow has helped our team in many ways to better our team communication but also our client communication.

What do you dislike?

The biggest issues we see on our team is an inconsistency in function. We often experience lags when signing in, lags when opening proofs, having to refresh proofs often. We often receive error messages but then with a refresh it goes back to normal. I will echo my sentiment from above that we see very quick response when submitting these issues to the help desk.

What problems are you solving with the product? What benefits have you realized?

With Ziflow we have been able to build efficiency around our approval process within our team but also with our counterparts within the business. We also have the opportunity to more concisely communicate with clients and receive feedback. We were able to identify where are hang ups were with manual stage changes but now can automate those steps within Ziflow. Using Ziflow has made our development and approval process so much better and I look forward to many more updates that allow up to do and be better.

...more
Nicole D
Nicole DSource : g2crowd.com
(Reviewed on 19 November 2020) "A life saver during the pandemic!"

What do you like best?

Ziflow is easy to navigate and sends you notifications about any updates in your routing process!

What do you dislike?

The only thing I wish you could do on Ziflow is create folders to categorize proofs.

What problems are you solving with the product? What benefits have you realized?

My company used to route our proofs in person, but once COVID hit we were stuck on how to review proofs. Ziflow made it easy to get right back in the routine of routing, and honestly quicker and more efficient than in person!

...more
Lucinda H
Lucinda HSource : g2crowd.com
(Reviewed on 19 November 2020) "Ziflow makes proofing simpler and reduces my inbox!"

What do you like best?

I love how easy the interface is, especially when sharing with clients. A quick call to start the proofing process and they are away. Not needing me to hold their hands. I describe it as an online PDF so make comments the same was as you would on a PDF and they get it.

What do you dislike?

I dislike how if you share a lot of proofs it isn't intuitive to know if the user has been added already to a different stage. I find myself having to manually check rather than bulk share when I have a lot of reviewers on the proofs.

Recommendations to others considering the product:

Use it if you aren't using an online proofing tool already, it makes my job so much easier.

What problems are you solving with the product? What benefits have you realized?

I am solving the need for multiple emails with masses of PDF attachments making it easy to make a mistake. Clients contradicting each other as they can now see it and have a conversation which stops us having to make the same amend twice.

...more
Peter L
Peter LSource : g2crowd.com
(Reviewed on 11 November 2020) "Ziflow is a True Valued Solution"

What do you like best?

I love how easy and simple Ziflow is to use. From collaborating with clients on reviews to uploading a new version to the same proof. Ziflow makes the client approval process easy on both client and agency side.

What do you dislike?

The only thing I would say is the lack of agency-side options. I find it somewhat hard to navigate through some of the UI and keep things organized. It would be nice to see them integrate more ways to keep your portal organized.

Another thing that I'd like to see improved is on the client side. In the email they get sent it there should be a how-to use and review portion so to a new user about to review their draft, they would know how to use the system correctly for optimal collaboration.

I was also bummed out that I booked a demo and they never showed up for it. I tried to reschedule it and never heard anything back. I was left to figure it out on my own, but Ziflow is super easy to navigate.

Recommendations to others considering the product:

It would be nice to see them integrate more ways to keep your portal organized. Creating folders for each specific client(user) you have. Just things to keep it clean and not create confusion.

Another thing that I'd like to see improved is on the client-side. In the email they get sent it there should be a how-to-use and review portion so to a new user about to review their draft, they would know how to use the system correctly for optimal collaboration.

What problems are you solving with the product? What benefits have you realized?

It keeps accountability and a paper trail. Ziflow has made it so easy for reviewing and has increased my work flow efficiency.

...more
Thanayi J
Thanayi JSource : g2crowd.com
(Reviewed on 22 October 2020) "Easy to Use & Collaborate with Clients"

What do you like best?

It is quite easy to learn how to use this software. I like that I can show client's how to use the features and they can straightaway make comments and changes on projects. I also like that it is housed on a cloud so I can access it anywhere and I don't have to email large files back and forth to clients for review.

What do you dislike?

While the extra time is reasonable, I don't like that it can take quite some time to upload large files. It is reasonable and just a small inconvenience compared to all the other benefits Ziflow offers.

Recommendations to others considering the product:

It is a useful collaboration resource to you and your staff. Go ahead and purchase it.

What problems are you solving with the product? What benefits have you realized?

Client collaborations on projects has been much more smooth with Ziflow. We are able to use it to review projects with ease. Even if the client is not savvy enough to use the software, we can simply walk through projects and note comments for them in Ziflow as we go along.

...more
Joshua T
Joshua TSource : g2crowd.com
(Reviewed on 14 October 2020) "Ticked all the boxes"

What do you like best?

High level of customisation and a variety of markup tools.

Extremely quick customer support.

Continuous improvements and updates.

What do you dislike?

There was a bit of a learning curve for content creators (because we set up a fairly strict workflow with custom data fields), but the roll-out so far has been extremely smooth.

I would also like to see better integration with Adobe products in the future.

What problems are you solving with the product? What benefits have you realized?

The marketing and regulatory teams at Ego Pharmaceuticals have been using Ziflow for a couple of weeks now to review advertising materials and feedback has been nothing but overwhelmingly positive. I've had comments like "This is so much better than the old process!" and "I'm wasting so much less time on email!"

I must have evaluated more than a dozen proofing systems before settling on Ziflow. It's a little pricier than some of the other options but in terms of ticking all the boxes on our URS it was head and shoulders above the rest.

There's been a slight learning curve for content creators but reviewers have found it intuitive and had no trouble adapting to the new system.

As an admin, I can't speak highly enough of the Ziflow support team. Despite being on the other side of the globe (in Australia), I always receive a reply within 24 hours, and very often within minutes. With their help I was able to set up an integration with Asana, which is another huge time-saver for the team. The success start training helped deliver training to the admins, content creators and reviewers which made for an extremely smooth roll-out.

...more
Terry O
Terry OSource : g2crowd.com
(Reviewed on 13 October 2020) "Makes Life easier"

What do you like best?

Ziflow is easy to use. The UI is intuitive an easy to follow, and it makes collecting feedback super fast and easy to read. Automations, like Workflows, make routing complicated approval streams so much easier.

What do you dislike?

Workflows. While they are great most of the time, I would love an option to not have a workflow on my proof. Not every little proof has a complicated workflow

What problems are you solving with the product? What benefits have you realized?

Large scale client feedback is easier to gather and digest with Ziflow. With mutliple people in a proof at a time, we can gather feedback quickly without having unnecessary wait times for proofs to move from person to person

...more
Kyle S
Kyle SSource : g2crowd.com
(Reviewed on 13 October 2020) "Ziflow streamlines the routing process while promoting accountability"

What do you like best?

My organization migrated to Ziflow from Proof HQ after WorkFront had acquired them and they were no longer going to offer PHQ as a stand alone product. Ziflow is extremely similar to the primary functionality of PHQ and the migration was relatively smooth. There are several areas of Ziflow that we find extremely beneficial. At the onset of the migration, the operations team has been communicative, timely, and knowledgeable. This was important for us as we use Ziflow across all mediums (print, motion, digital, etc), and we leverage with all clients as well.

As far as the functionality of the tool itself, there are many aspects that prove to be invaluable. Automated workflows have been a game changer and the customizable stages provide a level of versatility we did not have before.

As mentioned earlier, accountability in our line of work is extremely important and Ziflow does a great job at identifying where a project is in the routing process to keep them running smoothly and efficiently.

What do you dislike?

Below is a list of a few feature requests that we would like to see implemented with the tool. I would like to preface it, however, with the fact that we are actively working with the customer support teams towards implementation of several feature requests, where they continue to be engaging and willing to listen to our needs. There have been many feature requests (not listed) that have already been developed and deployed to date.

-We would like to see a comprehensive bread crumb trail with hyperlinks in the email so users can navigate quickly to the desired destination

-When using the measuring tool, we would like the measurement space/box to stay open as we navigate through a multi-page pdf. Currently, if you change pages, the measuring space disappears. We use this tool for not only measuring, but to check alignment, positioning, spatial relationships, and sizing throughout multi-page documents.

-If a user selects the measurement tool, the holding rule around the measurement is actually 2 different rules. The measurement tool box has a red rule around it, but when you release your mouse, a blue rule also appears outside of the red rule, thus giving you two rules and we are not sure which one is the accurate dimension. Since we often times have to deal with precise measuring, we would like this to be either a single rule, or no rule at all and just depicted by the box itself to provide more accurate measuring.

-When selecting the drop down menu that displays all of the versions, we would like to request that the name of the version be displayed as well. Not just V1, V2, etc.

-Due to a particular client's security requirements, we have had to make a separate partition inside of Ziflow to facilitate the workflow. Many team members need to "toggle" between the partitions as they work on both. These team members require a seat in both instances and this process has been a little challenging to navigate.

Again, these are enhancements to existing functionality that we really like!

Recommendations to others considering the product:

Activate a free account and test it. You won't be disappointed.

What problems are you solving with the product? What benefits have you realized?

With living in a virtual world, Ziflow allows us to aggregate all milestones on a project that ultimately create a virtual job jacket. This can be referenced, leveraged, repurposed, or audited, depending on the need at any given time on any given project.

We continue to recognize the benefits by eliminating the use of disparate email chains and spending countless hours transposing comments in an attempt to create a comprehensive history of a project. Ziflow does this seamlessly.

...more
Ruth B
Ruth BSource : g2crowd.com
(Reviewed on 13 October 2020) "Great for sending proofs and keeping projects on track"

What do you like best?

Ziflow allows clients to easily mark up changes on the proofs, so that everyone is on the same page, it also works great to internal proof.

What do you dislike?

The only con I have is that some features are not available on all plan levels, and therefore makes its more expensive for small teams like myself.

Recommendations to others considering the product:

Ziflow helps us to keep projects organized and on track, the support has been great when needed. My clients regularly comment and say how impressed they are with the system and easy of use. I have tried many many proofing software solutions over the last couple of years and this one comes on top by far.

What problems are you solving with the product? What benefits have you realized?

It allows us to collect feedback from clients in a consistent way, which speeds up workflow.

...more
Kim R
Kim RSource : g2crowd.com
(Reviewed on 01 October 2020) "This revolutionized our business."

What do you like best?

Easy to use and FULL of great features! It checks all the boxes from customer service to our design department. We love how we can tell when people have viewed the proofs, when they have approved them, the variety of file types we can upload, and more. The ziflow team is constantly adding new features so it just keeps getting better.

What do you dislike?

It is a little expensive. We would like to add more accounts to our office but the cost is prohibitive. I also wish they had more videos about new product features.

What problems are you solving with the product? What benefits have you realized?

This revolutionized our business! We have made drastically more money since implementing this software because jobs are no longer lost or delayed in emails. We love the system and it is a big hit with our clients!

...more
Read All Reviews

Videos on Ziflow

Introducing Ziflow Online Proofing
Introducing Ziflow Online Proofing
Reviewing creative content with Ziflow Online Proofing
How to create a new proof in Ziflow online proofing

Ziflow Screenshots

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Disclaimer

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