WiseCost

About WiseCost

Deep Dive with Clara AI

WiseCost is DCAA compliance software for small and mid-size government contractors who run their books in QuickBooks Online. It gives you the timekeeping, labor distribution and job costing a DCAA auditor expects, without an enterprise ERP, a data migration or spreadsheets. QuickBooks Online handles your books well, but government work asks for more: daily timekeeping with approvals, a record of every change, labor charged to each contract, and indirect rates. WiseCost adds that on top of QuickBooks Online, which stays your accounting system. Timekeeping: Employees log time daily by contract and see only the charge codes assigned to them. They certify their timesheets and get them approved, with reminders and escalations for late timesheets. Time off and company holidays sit on the same timesheet. Labor distribution: Each payroll period, WiseCost turns approved hours and pay into labor cost across contracts and indirect activities. An admin reviews it and posts it to QuickBooks Online as a journal entry. If a period is reopened, WiseCost posts a reversal and keeps the original. Indirect rates and reports: WiseCost calculates fringe, overhead and G&A rates from your QuickBooks Online data. Reports cover labor distribution, indirect rates, profit and loss with those rates applied, and budget vs actual by contract. Audit readiness: An immutable audit trail records changes to time, timesheets, labor distribution and compliance settings, with old and new values, and exports to CSV. DCAA and Uniform Guidance presets set strict timekeeping controls. For CPA firms: A CPA dashboard lets firms work with their client companies from one place. Pricing starts at $149 per month for 5 users, plus $15 per additional user, with a 14-day free trial. Built for government contractors, grant-funded nonprofits and the CPA firms that serve them.

Screenshots & Videos

DCAA compliance on top of QuickBooks Online

Labor distribution posted to QuickBooks Online

Pricing

Free Trial Available
Starts at $149.0.
View Detailed Pricing

Platforms Supported

Browser Based (Cloud)
Mobile App (Android, iOS)

Organization Types Supported

Medium Business
Small Business

API Support

Available

Modes of Support

Online

WiseCost Features

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Time Tracking Features

Timesheet Management

Helps to accurately manage timesheet information for easy accessibility

Offline Time Tracking

Enables one to track time in offline mode as well

Mobile Time Tracking

Allows tracking time using a mobile device

Billable & Non-billable Hours

Tracks billable and non-billable hours to help in better estimate making and quote clients accordingly

Leave Tracking (Vacation)

Assist in keeping track of leave and holidays for easing the payment calculation process

Overtime Calculation

Simplifies the process of calculating extra hours worked for by staff or team members

Multiple Billing Rates

Helps in creating customized billable rates for different team members at job

Automatic Time Capture

Employs data mining tactics to index, cleanse and derive meanings of time-related information on the basis of timestamps

Employee Database

Helps in providing an organized collection of employee data

Billing and Invoicing

This feature helps in issuing and handling the invoice and bills.

Accounting Features

Project Accounting

Creation of financial reports specifically designed to track the financial progress of projects

CPA Firms

Offers collaboration with a professional expert for financial and consulting services.

Budget Forecasting

Helps to create budgets using past performance and future projections. Forecasting uses data, trends, and analytics to predict revenue, expenses, and cash flow.

Payroll Management

Helps in automating the employee payment process, reduces incorrect data input and keep at bay paystub confusion

Tax Management

Management of finances for payment of tax as well as assessing the advance tax liability to pay your tax in time

Spend Management

Managing the expenditure of a business in order to build its product or services

Revenue Recognition

Determining the specific conditions under which revenue is recognized or accounted for

Purchasing

Acquiring goods or services required for the business at minimal cost

Multi-Currency

Enables payment and collection in multiple currencies.

General Ledger

Maintaining and recording all the accounting related transactions.

Fixed Asset Management

Helps in tracking fixed assets for the purposes of financial accounting, preventive maintenance, and theft deterrence.

Expense Tracking

Keep a count of your day to day expenses as well as allows you to quickly identify where the expense report is in the approval process.

Collections

Recovery of cash from a business or individual.

Cash Management

Collection and management of cash.

Billing and Invoicing

This feature helps in issuing and handling the invoice and bills.

Bank Reconciliation

Matching the balances of an entity's accounting records with the corresponding information on a bank statement.

Accounts Receivable

Handling the money the client owes to the company.

Accounts Payable

Handling the money owed by a business to its suppliers.

WiseCost Pricing

Free Trial

Available

No Credit Card Required, Get Started for Free

Pricing Options

Premium Plans ( Subscription )

WiseCost Standard $149.00 $149.00 per month

Includes 5 users, plus $15 per month for each additional user. No long-term contract. 14-day free trial, no credit card required.

- DCAA-compliant time tracking

- Timesheet approval workflow

- Automated labor distribution and journal entry posting

- QuickBooks Online integration

- Immutable audit trail

- Allocation of direct and indirect costs

- CPA dashboard and multi-company management

- Priority support and dedicated onboarding

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WiseCost FAQs

What is WiseCost?

WiseCost is DCAA compliance software for small government contractors who run their books in QuickBooks Online. It covers daily timekeeping, timesheet approvals, labor distribution, indirect rates and an audit trail, and QuickBooks Online stays your accounting system.

Is WiseCost DCAA approved?

No software is DCAA approved. DCAA evaluates your accounting system as a whole, including your policies and how your team follows them. WiseCost gives you the controls auditors look for in timekeeping and labor distribution.

Does WiseCost replace QuickBooks Online?

No. QuickBooks Online stays your accounting system, and nothing in your books moves. WiseCost syncs your accounts, employees, classes and projects, and writes back labor cost as a journal entry that an admin reviews before it posts.

How much does WiseCost cost?

WiseCost costs $149 per month including 5 users, plus $15 per month for each additional user. There is no long-term contract, and you can start with a 14-day free trial with no credit card.

How long does it take to get started?

Connecting WiseCost to QuickBooks Online takes about a minute, and your team can start logging time the same day. Labor distribution needs a few more settings, such as each employee's pay and the role of each account.

Does WiseCost calculate indirect rates?

Yes. WiseCost calculates fringe, overhead and G&A rates from your QuickBooks Online data, based on the role you give each account. The Indirect Rate report downloads as an Excel workbook with live formulas.

Can CPA firms use WiseCost for their clients?

Yes. CPA firms can work with their client companies from a CPA Dashboard, and their team members see only the clients assigned to them.

Is there a long-term contract or minimum commitment?

No. WiseCost is billed monthly with no long-term commitment, and you can cancel anytime.

Is WiseCost right for me if I’m just starting as a GovCon?

Yes. WiseCost works for contractors at every stage. Starting with compliant timekeeping from day one is easier than changing your systems after you win a contract.

What is WiseCost used for?

WiseCost is Time Tracking Software. WiseCost offers the following functionalities:

Timesheet Management
Offline Time Tracking
Mobile Time Tracking
Billable & Non-billable Hours
Leave Tracking (Vacation)

Learn more about WiseCost features.

What are the top alternatives for WiseCost?

Here`s a list of the best alternatives for WiseCost:

Does WiseCost provide API?

Yes, WiseCost provides API.

What is the best time tracking software?

When choosing the best time-tracking software, the top options combine ease of use, strong integrations, flexible reporting, and scalability across teams. Based on recent reviews, recommended tools include Harvest, Time Doctor