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About When I Work

When I Work is an award winning time tracking software that helps project reps and managers to keep track of every task in every project. They can build work schedules within minutes and share them with their team members. The best part is that the tool is completely free to use for up to 75 users. The immediate result is that users save an average of 8 hours per week on redundant tasks such as employee scheduling and attendance. With increased automation and employee accountability, no-shows can be significantly reduced and productivity can be boosted. Managers do not have to worry about project scope creeps since they can easily track random employee time-off and shift change requests. Hence, they don’t have to rebuild complete work schedules from scratch since they can review and approve employee requests in real-time - a great tool for industries such as retail, professional services, healthcare, IT, and education.

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Screenshots & Videos

Scheduler Homepage
Video Thumbnail
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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more
  • Reviews
  • Momentum
  • Popularity

Platforms Supported

  • Browser Based (Cloud)
  • Mobile App (Android, iOS)

Organization Types Supported

  • All (Small, Medium, Large)
  • Individuals

API Support

  • Available

Modes of Support

  • Business Hours, Online

When I Work Awards

When I Work Features

Employee Scheduling Features

  • Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

Employee Timeclock

Seamlessly record time in/out of the shifts and export timesheets to payroll platform.

Shift Swapping

Allow employees to exchange shifts with other qualified employees conveniently.

Staff Notification

Alerts the employee via email, text, and push notifications upon any new events or changes.

Workforce Forecasting

Automatically predict future workforce needs based on historical data and proactively plan for shortcomings. It illustrates the staffing plan for a specific time period to effectively address both understaffing and overstaffing concerns.

Employee Portal

User panel for employees to view, manage their information and requests

Real-time Reporting

Allows users to check campaign real-time status as it happens

Drag and drop Builder

Has a pick-and-drop feature for easier designing

Automated Scheduling

Helps to automate the scheduling processes to reduce paperwork, provide a comprehensive solution and ensure timely updates

Compliance Tracking

Helps in tracking and monitoring and auditing all the regulatory compliance requirements


Sends important reminders through email to attendees

Predefined Templates

It holds a bundle of built-in templates that can be used in the projects
When I Work Pricing

Free Trial


Pricing Options

Premium Plans ( Subscription )

Pricing Plans

Screenshots of Vendor Pricing Page

Pricing screenshot
Disclaimer: The pricing details were last updated on 04/07/2023 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about When I Work Pricing.

When I Work Alternatives

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When I Work Reviews

User Rating

4.3/5 (Based on 836 Ratings)

Rating Distribution

  • Excellent

  • Very Good

  • Average

  • Poor

  • Terrible


User Sentiments

User-Friendly Interface, Mobile App Accessibility, Efficient Scheduling, Easy Shift Management

Inaccurate Location Tracking, Limited Payroll Integration, Occasional Software Glitches, Unreliable App Notifications

Do You Use When I Work?

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Review Summary

When I Work is a cloud-based workforce management software that helps businesses streamline scheduling, time tracking, and communication. It offers features such as employee self-scheduling, time-off requests, shift swapping, GPS tracking, and communication tools. Users praise When I Work for its user-friendly interface, ease of use, and helpful customer support. However, some users have reported issues with the mobile app, occasional glitches, and limited customization options. Overall, When I Work is a reliable and user-friendly workforce management solution suitable for businesses of all sizes.


  • Userfriendly interface: Simple and intuitive interface makes it easy to use for employees and managers.
  • Time tracking: Robust time tracking features allow employees to clock in and out, track breaks, and monitor overtime.
  • Scheduling: Easytouse scheduling tools enable managers to create and manage employee schedules, assign shifts, and track availability.
  • Affordable pricing: When I Work offers competitive pricing plans that cater to businesses of all sizes.


  • Limited reporting capabilities: Basic reporting features may not meet the needs of larger organizations requiring more advanced analytics.
  • Limited integrations: When I Work does not integrate with all popular HR and payroll systems, which may limit its functionality for some businesses.
  • Occasional glitches: Users have reported occasional technical issues and glitches that may require support assistance.

When I Work Reviews

AI-Generated from the text of User Reviews

Videos on When I Work

When I Work Screenshots

When I Work FAQs

What is When I Work used for?

When I Work is Employee Scheduling Software. When I Work offers the following functionalities:

  • Employee Timeclock
  • Shift Swapping
  • Staff Notification
  • Workforce Forecasting
  • Employee Portal
  • Real-time Reporting
  • Drag and drop Builder
  • Automated Scheduling
  • Compliance Tracking
  • Reminders
  • Predefined Templates

Learn more about When I Work features.

What are the top alternatives for When I Work?

Does When I Work provide API?

Yes, When I Work provides API.

When I Work Contact

Vendor Details

Minneapolis, Minnesota Founded : 2010

Contact Details

Not available

Social Media Handles

Grid Report for When I Work



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When I Work Integrations


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