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When I Work

Task Scheduling and Time Tracking Software

(284 Ratings) Write Review

What is When I Work and how does it work? When I Work is an award winning time tracking software that helps project reps and managers to keep track of every task in every project. They can build work schedules within minutes and share them with their team members. The best part is that the tool is completely free to use for up to 75 users. The immediate result is that users save an average of 8 hours per week on redundant tasks such as employee scheduling and attendance. With increased automation and employee accountability, no-shows can be significantly reduced and productivity can be boosted. Managers do not have to worry about project scope creeps since they can easily track random employee time-off and shift change requests. Hence, they don’t have to rebuild complete work schedules from scratch since they can review and approve employee requests in real-time - a great tool for industries such as retail, professional services, healthcare, IT, and education.

FOLLOWERS 8,556 14,785 80,656 3,867 3,260

When I Work Awards

When I Work Features Show All Features

Employee Scheduling Features

Employee TimeclockSeamlessly record time in/out of the shifts and export timesheets to payroll platform.
Shift SwappingAllow employees to exchange shifts with other qualified employees conveniently.
Staff NotificationAlerts the employee via email, text, and push notifications upon any new events or changes.
Workforce ForecastingOutlines the workforce deployment for a given period to plan for the shortcomings (understaffing and overstaffing issues).
Employee PortalUser panel for employees to view, manage their information and requests
Real-time ReportingAllows users to check campaign real-time status as it happens
Drag and drop BuilderHas a pick-and-drop feature for easier designing
Automated SchedulingHelps to automate the scheduling processes to reduce paperwork, provide a comprehensive solution and ensure timely updates
Compliance TrackingCompliance tracking is the process of organizing and monitoring compliance-related data and activities to ensure that no detail is overlooked. Compliance tracking can keep you updated as rules and standards shift, and it can also help you better understand how to prepare for projects, resources, and deadlines in the future.
RemindersSends important reminders through email to attendees
Predefined TemplatesPredefined templates are document samples that have been pre-formatted and contain the most important layout and design features. To build a final draft, they can be filled with graphical and textual material. A template is a predetermined unit that is used to create document layouts, websites, brochures, or newspaper pages.

When I Work Technical details

Support	Business Hours Online	Customer Type	Individuals Large Enterprises Medium Business Small Business
API		Location / Phone Number	Minneapolis, Minnesota
Deployment	SaaS/Web/Cloud Mobile - Android Mobile - iOS	Official Website	https://wheniwork.com/
Deployment	SaaS/Web/Cloud Mobile - Android Mobile - iOS	Category	Employee Scheduling Software

When I Work Pricing

Pricing ModelFree Trial , Subscription

Standard

$2.50 /User

Standard Scheduling: $2.50 per User

Time & Attendance: $4 per User (On-Demand Pay included with Time & Attendance)

Workplaces that want better productivity and flexibility from a single easy-to-use employee-focused scheduling platform.

Features

Confident shift coverage
Time clock and schedule integration
Team messaging all in one place
High employee adoption and engagement

Advanced

$6 /User

Standard Scheduling: $6 per User

Time & Attendance: $8 per User (On-Demand Pay included with Time & Attendance)

Workplaces that want a total system with more features and automation that balances the needs of employees and management.

Features

More powerful scheduling
Top-rated tools and experience
Engage staff with flexibility and time tracking
Control your labor budget with ease

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Disclaimer: The pricing details were last updated on 04/07/2023 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about When I Work pricing.

When I Work Alternatives When I Work Alternatives

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(2 RATINGS) RosterElf RosterElf is a cloud-based rostering software allowing the business to run smoothly and... read more Start Free Trial When I Work vs RosterElf

When I Work Reviews

OVERALL RATING 4.4 Based on 284 Rating(s)

Rating Distribution

Excellent 68 %
Very Good 22.1 %
Average 7.4 %
Poor 1.6 %
Terrible 0.8 %

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Videos on When I Work

How To Add Employees To Your Work Schedule Template

When I Work - Using WorkChat on the Web

When I Work Screenshots

Scheduler Homepage

When I Work FAQs

Q. What is When I Work used for?

When I Work is Employee Scheduling Software. When I Work offers the following functionalities:

Employee Timeclock
Shift Swapping
Staff Notification
Workforce Forecasting
Employee Portal
Real-time Reporting
Drag and drop Builder
Automated Scheduling
Compliance Tracking
Reminders
Predefined Templates

Learn more about When I Work features.

Q. What are the top alternatives for When I Work?

Here`s a list of the best alternatives for When I Work:

Q. Does When I Work provide API?

Yes, When I Work provides API.

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