Home/Time Tracking Software/When I Work
Updated on: January 28, 2020
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When I Work - Time Tracking Software : SaaSworthy.com
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When I Work

Task Scheduling and Time Tracking Software
(157 Ratings) Write Review

When I Work is an award winning time tracking software that helps project reps and managers to keep track of every task in every project. They can build work schedules within minutes and share them with their team members. The best part is that the tool is completely free to use for up to 75 users. The immediate result is that users save an average of 8 hours per week on redundant tasks such as employee scheduling and attendance. With increased automation and employee accountability, no-shows can be significantly reduced and productivity can be boosted. Managers do not have to worry about project scope creeps since they can easily track random employee time-off and shift change requests. Hence, they don’t have to rebuild complete work schedules from scratch since they can review and approve employee requests in real-time - a great tool for industries such as retail, professional services, healthcare, IT, and education.

When I Work Awards

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When I Work Features Show All Features

When I Work Technical details

Support Business Hours Online Customer Type Freelancers Large Enterprises Medium Business Small Business
API Location / Phone Number Minneapolis, MN - 55401
Deployment SaaS/Web/Cloud Mobile - Android Mobile - iOS Category Time Tracking Software

When I Work Pricing

Pricing ModelFreemium , Subscription
Free
Free

Simple scheduling and communication for a single team or location.

Features

  • Team Scheduling
  • Team Member Availability
  • Team Communications
  • Add Attendance : $1.50

Basic
$1.50 /User/Month

$1.50 per User per Month billed Monthly

Powerful scheduling and communication for teams with multiple locations or job sites.

Features

  • Includes features of Free plan, plus
  • 10 plus Day Scheduling
  • Schedule Multiple Teams
  • Remote Job Sites
  • Add Attendance : plus $1.30
PRO
$2.25 /User/Month

Advanced scheduling and communication for teams that need to streamline assigning and tracking work.

Features

  • Includes features of Basic plan, plus
  • Manage Team Tasks
  • Assign Tasks to Employees
  • Monitor Task Progress
  • Add Attendance : plus $1.60
Enterprise
Custom

A fully integrated way to manage your workforce, coordinate teams, and improve efficiency.

Features

  • Includes features of PRO plan, plus
  • API Access and Usage
  • Account Management
  • Global Privacy Settings
  • SAML Single Sign On
  • Personalized Onboarding
  • Optional Attendance

Contact the vendor to get the latest pricing detail.

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Disclaimer: The pricing details were last updated on 25/04/2019 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

When I Work FAQs

When I Work is Time Tracking Software. When I Work offers the following functionalities:

  • Billing and Invoicing
  • Leave Tracking (Vacation)
  • Employee Database
  • Automatic Time Capture
  • Billable & Non-billable Hours
  • Mobile Time Tracking
  • Multiple Billing Rates
  • Offline Time Tracking
  • Overtime Calculation
  • Timesheet Management

Learn more about When I Work features.

The pricing for When I Work starts at $1.5 per user per month. When I Work has 2 different plans:

  • Basic at $1.5 per user per month.
  • PRO at $2.25 per user per month.
    • When I Work offers a Free Plan with limited features. They also offer an Enterprise Plan for their product.

      Learn more about When I Work pricing.

Yes, When I Work offers a free plan.

Learn more about When I Work pricing.

Yes, When I Work provides API.

Ask the Community View Community

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When I Work Reviews

OVERALL RATING
4.4
Based on 157 Rating(s)
Rating Distribution
  • 127
  • 21
  • 8
  • 0
  • 1
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Source : g2crowd.com
(Reviewed on 30 July 2019)
"When I work Best tool"

What do you like best?

When I work tool is simple and easy to use.I like the most timesheet tab,calender view and reminder.It is easy to see when and who came in to work.Easy to track attendence.It also allows to see everyone scheduled on the same time.

What do you dislike?

I do not have anything dislike about When I work app.No negative aspects to say.

What problems are you solving with the product? What benefits have you realized?

I like the early reminders before work.I like the timesheet tab where I can see when I clocked in and out.

...more
Source : g2crowd.com
(Reviewed on 30 July 2019)
"When I work great scheduling tool"

What do you like best?

When I work supports both web and mobiles.It is very simple and easy to use.Calender view helps me the plan out my week.It is easy to see when your next shift is .Attendence is easy to track.

What do you dislike?

I do not dislike anything about when I work.No negative aspects to say about this.

What problems are you solving with the product? What benefits have you realized?

When I work I like the early reminders before work.I like the timesheet tab where i can see when i clocked in and out.

...more
Source : g2crowd.com
(Reviewed on 29 July 2019)
"Excellent scheduling tool"

What do you like best?

When I work tool are very simple and easy to use.I like the calender view because it helps me see upcoming shifts.

What do you dislike?

When I work tool is very useful for me.No any negative things.No negative aspects to say regarding this tool.It is very useful.

What problems are you solving with the product? What benefits have you realized?

When i work very useful for me and easy to use.I like the timesheet tab where I can see when I clocked in and out.I like also reminders before working.

...more
Source : g2crowd.com
(Reviewed on 18 July 2019)
"An amazing way to view, schedule, and pick up hours for your job!"

What do you like best?

The organization of the site is very well designed. It is quite easy to see who is working, what shifts are available for pick up, and when your next shift is. It is easy to manipulate the calendar settings to see how many hours you worked in a week or month.

What do you dislike?

I dislike the fact that when you are on the "my schedule" mode, you can only see your hours in terms of weeks, so you have to go to the team schedule and find your own name to have it set to monthly view. This is an easy fix but could have been easily added to the site.

Recommendations to others considering the product:

Use this in conjunction with other scheduling software to have an integrated and accurate system for understanding scheduling.

What problems are you solving with the product? What benefits have you realized?

When I Work has made it exceptionally easy to know when I am working, who I am working with, and is much better to look at than previous websites I've used with similar features.

...more
Source : g2crowd.com
(Reviewed on 25 June 2019)
"What a convenient scheduling app! "

What do you like best?

I can put in my availability as far out as I’d like, as well as unavailability.

What do you dislike?

It’s a great app and website, but sometimes I have difficulty adding in when I’m unavailable and available on the same day.

What problems are you solving with the product? What benefits have you realized?

The benefit is that I can decide when I’m available to work and when something comes up I can always change my availability. I can also see an accurate time tracking of my time sheet which is nice.

...more
Source : g2crowd.com
(Reviewed on 10 June 2019)
"Quick and Easy"

What do you like best?

What I like best is that it reminds you of shifts and can add them to your calendar on your phone so you don't miss a shift. I also like that you can see who else is working alongside you and what time so you can plan out carpooling or how the day is going to go. It is very easy to communicate with coworkers on this app.

What do you dislike?

I don't like how the app looks so plain. It makes the pages sometimes look the same and so navigation through the app can be confusing sometimes, but otherwise fine. Also sometimes the app lags and does update for a long time and can freeze your phone. Or the group conversation will not update and you don't get any recent messages which can be a problem for people reaching out for immediate help.

Recommendations to others considering the product:

Make the colors of the app customizable.

What problems are you solving with the product? What benefits have you realized?

I solved swapping shifts and dropping shifts easily and communicating with co workers easy that I don't have the numbers for.

...more
Source : g2crowd.com
(Reviewed on 06 June 2019)
"Spark Team Associate"

What do you like best?

I like how it's basically a one-stop hub for business activities.

What do you dislike?

I dislike how it often takes forever to load my messages in the chats.

What problems are you solving with the product? What benefits have you realized?

It makes it really simple to clock in for work.

...more
Source : g2crowd.com
(Reviewed on 03 June 2019)
"Easy to Use Time Management Tool"

What do you like best?

When I Work's web and mobile apps are simple, clean, and easy to use. Schedule management is easy from within the app, and integrates well into both Google and iOS Calendar apps. Clocking in and out, along with the ability to track punch in/out locations, works well.

What do you dislike?

When I Work could be greatly improved with additional permissions settings. In its current state, it is difficult to manage who can / cannot edit employees schedules and clock in / clock out records. In addition, When I Work's web app will, before a refresh, display the incorrect clocked in / clocked out status, which adds confusion on the employees side if a clock in / clock out was successful.

What problems are you solving with the product? What benefits have you realized?

When I Work has allowed our organization to easily manage Part-Time employee's schedules and time records.

...more
Source : g2crowd.com
(Reviewed on 17 May 2019)
"Very convenient "

What do you like best?

I love being able to just clock in on my phone. It’s so much easier to remember. It also lets you edit it, if you forget to clock in, or out.

What do you dislike?

I don’t like how it asks you to confirm your shift when a new one is made. Especially how it tells your boss after. Because sometimes I do it around 1am and then it lets her know at 1am.

Recommendations to others considering the product:

Very convenient, highly recommend

What problems are you solving with the product? What benefits have you realized?

It allows your boss to add shifts that are far away. We have our schedule out 4 weeks ahead and it is so nice. I also like being able to see everyone else’s schedule so I know who I’m working with and I can see how many hours I’ve worked to the dot.

...more
Source : g2crowd.com
(Reviewed on 16 May 2019)
"Awesome app for scheduling!"

What do you like best?

I can clock in wherever I am at, and it reminds me if I forgot.

What do you dislike?

The schedule glitches sometimes and ends up on the wrong day.

Recommendations to others considering the product:

It’s my favorite software I’ve used as far as clocking in and time management. I’ve used ADP in the past and it was very glitchy.

What problems are you solving with the product? What benefits have you realized?

Saves time on editing time sheets. I can manually edit my schedule as needed and easily verify with notes.

...more
Read All Reviews

Videos on When I Work

How To Add Employees To Your Work Schedule Template
When I Work - Using WorkChat on the Web

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When I Work Slides

The Top Leadership Qualities Every Manager Needs
The Top Leadership Qualities Every Manager Needs

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