Home/Time Tracking Software/When I Work
Updated on: December 1, 2020
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When I Work - Time Tracking Software : SaaSworthy.com
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92% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More

When I Work

Task Scheduling and Time Tracking Software
(1,077 Ratings) Write Review

When I Work is an award winning time tracking software that helps project reps and managers to keep track of every task in every project. They can build work schedules within minutes and share them with their team members. The best part is that the tool is completely free to use for up to 75 users. The immediate result is that users save an average of 8 hours per week on redundant tasks such as employee scheduling and attendance. With increased automation and employee accountability, no-shows can be significantly reduced and productivity can be boosted. Managers do not have to worry about project scope creeps since they can easily track random employee time-off and shift change requests. Hence, they don’t have to rebuild complete work schedules from scratch since they can review and approve employee requests in real-time - a great tool for industries such as retail, professional services, healthcare, IT, and education.

When I Work Awards

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Fastest Growing
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When I Work Features Show All Features

When I Work Technical details

Support Business Hours Online Customer Type Individuals Large Enterprises Medium Business Small Business
API Location / Phone Number Minneapolis, Minnesota
Deployment SaaS/Web/Cloud Mobile - Android Mobile - iOS Category Time Tracking Software

When I Work Pricing

Pricing ModelFreemium , Subscription
Free
Free

Features

  • Team Scheduling
  • Team Availability
  • Team Messaging
  • Shift Trading
  • Time Off Requests

Add-Ons

  • Time Clock & Attendance: $2 per user per month
  • Applicant Tracking & Sourcing: $50 per user per month
Basic
$2 /User

Features

  • Includes features of Free plan, plus
  • Schedule Templates
  • Multiple Locations
  • Job Sites
  • Overtime Visibility
PRO
$2.50 /User

Features

  • Includes features of Basic plan, plus
  • Auto Scheduling
  • Labor Forecasting
  • Shift & Team Task Lists
  • Shift Bidding
Enterprise
Custom

Features

  • Includes features of PRO plan, plus
  • Full API Access
  • Single Sign On
  • Custom Integration Options
  • Labor Insights
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Disclaimer: The pricing details were last updated on 25/04/2019 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

When I Work FAQs

When I Work is Time Tracking Software. When I Work offers the following functionalities:

  • Billing and Invoicing
  • Leave Tracking (Vacation)
  • Employee Database
  • Automatic Time Capture
  • Billable & Non-billable Hours
  • Mobile Time Tracking
  • Multiple Billing Rates
  • Offline Time Tracking
  • Overtime Calculation
  • Timesheet Management

Learn more about When I Work features.

The pricing for When I Work starts at $2.00 per user. When I Work has 2 different plans:

  • Basic at $2.00 per user.
  • PRO at $2.50 per user.
    • When I Work offers a Free Plan with limited features. They also offer an Enterprise Plan for their product.

      Learn more about When I Work pricing.

Yes, When I Work offers a free plan.

Learn more about When I Work pricing.

Yes, When I Work provides API.

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When I Work Reviews

OVERALL RATING
4.5
Based on 1,077 Rating(s)
Rating Distribution
  • 67.3 %
  • 21.2 %
  • 8.7 %
  • 1.9 %
  • 1 %
SHARE YOUR EXPERIENCE Write a Review
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User in Hospital & Health CareSource : g2crowd.com
(Reviewed on 26 June 2020)
"Used for Covid response"

What do you like best?

Useful to see availability of employees and determine coverage needs Review collected by and hosted on G2.com.

What do you dislike?

The 7 thousand emails about schedule change requests Review collected by and hosted on G2.com.

Recommendations to others considering the product:

This was useful as a product we could start using right away. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

Coverage for Covid contact and case investigation needs. As well as ensuring that the staff get time off. Review collected by and hosted on G2.com.

...more
Máté GSource : g2crowd.com
(Reviewed on 17 June 2020)
"When I Work review by Máté"

What do you like best?

Almost everything. When I first switched to When I Work, I couldn't believe that such a modern and streamlined way of organizing shifts in a company exists. Review collected by and hosted on G2.com.

What do you dislike?

I can't name anything, after living with the old, ask and then fiddle with an excel every week system, everything about When I Work seems dreamlike, even after months of use! Review collected by and hosted on G2.com.

Recommendations to others considering the product:

It makes everything about organizing your company so much easier, so please, if you are reading this and not using it yet, switch to it you will be extremely thankful for that! Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

We are manadging our companys shifts and daily schedules with it. Review collected by and hosted on G2.com.

...more
Administrator in TelecommunicationsSource : g2crowd.com
(Reviewed on 01 April 2020)
"When I Work is super easy to use for all employees!"

What do you like best?

All our employees love the mobile app. It's easy to use and to track time off. It has been easy to edit times as well and for employees to enter in time off requests. I also love how you can track hiring stages and easily move from interviewing to hired! Review collected by and hosted on G2.com.

What do you dislike?

Sometimes it does freeze up and employees think they clocked out when they didn't. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

Just being able to track employees time, location of work especially right now due to the coronavirus pandemic. It also integrates will with Gusto which we use for payroll Review collected by and hosted on G2.com.

...more
User in Marketing and AdvertisingSource : g2crowd.com
(Reviewed on 12 February 2020)
"When I work Best tool"

What do you like best?

When I work tool is simple and easy to use.I like the most timesheet tab,calender view and reminder.It is easy to see when and who came in to work.Easy to track attendence.It also allows to see everyone scheduled on the same time. Review collected by and hosted on G2.com.

What do you dislike?

I do not have anything dislike about When I work app.No negative aspects to say. Review collected by and hosted on G2.com.

What problems are you solving with the product? What benefits have you realized?

I like the early reminders before work.I like the timesheet tab where I can see when I clocked in and out. Review collected by and hosted on G2.com.

...more
Shawn ASource : g2crowd.com
(Reviewed on 27 December 2019)
"Best website for work scheduling"

What do you like best?

This website uses a high quality user interface to display times when you are scheduled to work. This site is also quite useful for displaying to employers and coworkers all the times when you are all working in an easy to view format, which is quite useful is you are wanting to request a trade shift, drop a shift, or just wondering who else is working while you are.

What do you dislike?

Sometimes the format of the my schedule scheduler makes it difficult to see some formats of schedule like a monthly schedule.

Recommendations to others considering the product:

I would recommend what others check the team schedule instead of the my schedule function in order to see the monthly schedule.

What problems are you solving with the product? What benefits have you realized?

How to quickly and comfortable look at who is working, when I am working, receiving alerts as to when I am working.

...more
User in HospitalitySource : g2crowd.com
(Reviewed on 30 November 2019)
"useful slworkfirce management"

What do you like best?

Scalable, easy to use, time saving app, really changed the way we deal with time tracking and management

What do you dislike?

Nothing to complain, really. Sometimes the GPS location fails to recognise the location.

What problems are you solving with the product? What benefits have you realized?

Time tracking, shifts management.

...more
Eleonora ASource : g2crowd.com
(Reviewed on 27 November 2019)
"Increíble herramienta para gestionar las tareas y funciones"

What do you like best?

La interfaz de usuario es simple y se enfoca en una sola cosa, y cambiar entre la aplicación web, la pestaña del navegador y la aplicación del teléfono es sencillo, sin ningún problema. Agregar tiempo libre no remunerado a la función de programación nos permite eliminar software innecesarios como los correos organizacionales; en general, When I Work ha sido una herramienta increíble que hace que mi vida sea más fácil y libre de estrés de tener que hacerlo todo de forma manual y por cuenta propia. Por otro lado puedo ayudar a los clientes cuando no estoy trabajando, no tengo que estar atado en la oficina todo el día.

What do you dislike?

Podría mejorar la forma en que se hacen los informes, que se puedan profundizar en vez de hacerlo sencillos

Recommendations to others considering the product:

Con los empleados revisados cada hora, me ayuda a probar de manera confiable el tiempo dedicado a sus tareas. Es un programa que combina múltiples herramientas para dar resultados sorprendentes en cuanto al seguimiento. Para cualquier día, puede averiguar dónde está su empleado y qué estaba haciendo específicamente. El empleado también puede agregar notas a su tarjeta de tiempo.

What problems are you solving with the product? What benefits have you realized?

When I Work ha sido un programa diligente desde el principio, continuamente proporciono informes en tiempo real y brinda excelentes respuestas a mis preguntas cada vez que me comunico con su servicio al cliente. Rastreo horas disponibles para proyectos de clientes múltiples, desglosando tareas para tener la mejor idea de a dónde va mi tiempo. Para mis clientes de retención de tarifa plana, esto me permite ver hacia dónde va mi tiempo para asegurarme de que mi tiempo se gaste mejor y que esos acuerdos sean rentables.

...more
User in RetailSource : g2crowd.com
(Reviewed on 17 November 2019)
"Schedule App Review"

What do you like best?

I love the convenience of it— that you can just pick up your phone, go to the app, and your schedule is right there.

What do you dislike?

I don’t like that you can’t look at other people’s total hours.

Recommendations to others considering the product:

You’ll be happy you tried the app!

What problems are you solving with the product? What benefits have you realized?

It solves having to go into my email and look up my schedule. It is really helpful in quickly figuring out how many hours I have per week.

...more
Kelsey SSource : g2crowd.com
(Reviewed on 13 November 2019)
"User-Friendly and Aesthetically-Pleasing Scheduler"

What do you like best?

When I Work is the perfect time clock and scheduling bundle. It's easy to find when your shifts are going to be, and easy to see who you will be working with.

What do you dislike?

I genuinely can't think of a negative for this platform. It works well and it looks good.

What problems are you solving with the product? What benefits have you realized?

When I Work eliminates the need for multiple workplace platforms - it has a time clock, scheduling system, and messaging system all built in.

...more
Lakeisha PSource : g2crowd.com
(Reviewed on 11 November 2019)
"Great Way to Keep Track of Shifts and Switch Shifts"

What do you like best?

I like that it is easy to navigate and the mobile app is wonderful. I get notifications in a timely fashion and I also get alerted to open shifts quickly.

What do you dislike?

Nothing I dislike so far. For what we use it for, it’s perfect.

Recommendations to others considering the product:

This is a great way to get employees schedules to them and interface with each other concerning call outs and getting shifts covered.

What problems are you solving with the product? What benefits have you realized?

When I need to get a shift covered, I can do so quickly and without having to contact people on their personal devices.

...more
Read All Reviews

Videos on When I Work

How To Add Employees To Your Work Schedule Template
How To Add Employees To Your Work Schedule Template
When I Work - Using WorkChat on the Web

When I Work Screenshots

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Scheduler Homepage

Articles on When I Work

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