WhenToWork

About WhenToWork

WhenToWork is an online employee scheduling system that allows managers to log in and set up schedules quickly using proprietary "AutoFill" feature that considers not only employee availability, but also their work time preferences. Also let employees log in and see schedules and even trade shifts and find replacements if you like. All services and mobile apps are included in one low subscription fee.

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Pricing

Free Trial Available
View Detailed Pricing

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

94%
Reviews

83%
Momentum

67%
Popularity

74%

Platforms Supported

Browser Based (Cloud)
Mobile App (Android, iOS)

Organization Types Supported

All (Small, Medium, Large)

API Support

NA

Modes of Support

24/7 (Live rep), Business Hours, Online

WhenToWork Features

Show Feature Explanation

Show Missing Features

Employee Scheduling Features

Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

94%

Employee Timeclock

Seamlessly record time in/out of the shifts and export timesheets to payroll platform.

Shift Swapping

Allow employees to exchange shifts with other qualified employees conveniently.

Staff Notification

Alerts the employee via email, text, and push notifications upon any new events or changes.

Employee Portal

User panel for employees to view, manage their information and requests

Real-time Reporting

Allows users to check campaign real-time status as it happens

Drag and drop Builder

Has a pick-and-drop feature for easier designing

Automated Scheduling

Helps to automate the scheduling processes to reduce paperwork, provide a comprehensive solution and ensure timely updates

Compliance Tracking

Helps in tracking and monitoring and auditing all the regulatory compliance requirements

Reminders

Sends important reminders through email to attendees

Workforce Forecasting

Automatically predict future workforce needs based on historical data and proactively plan for shortcomings. It illustrates the staffing plan for a specific time period to effectively address both understaffing and overstaffing concerns.

Predefined Templates

It holds a bundle of built-in templates that can be used in the projects

WhenToWork Pricing

Free Trial

Available

Pricing Options

Premium Plans ( Subscription / Quotation Based )

Pricing Plans

WhenToWork Others

Number of Employees: 1-10 : $15 billed per Month ($40 billed Quarterly, $60 billed Half-Yearly, $100 billed Yearly)
Number of Employees: 11-30 : $30 billed per Month ($80 billed Quarterly, $120 billed Half-yearly, $200 billed Yearly)
Number of Employees: 31-60 : $49 billed per Month ($132 billed Quarterly, $198 billed Half-Yearly , $330 billed Yearly)
Number of Employees: 61-100 : $72 billed per Month ($192 billed Quarterly, $288 billed Half-Yearly, $480 billed Yearly)
Number of Employees: 101-150 : $90 billed per Month ($240 billed Quarterly, $360 billed Half-Yearly, $600 billed Yearly)
Number of Employees: 151-200 : $108 billed per Month ($288 billed Quarterly, $432 billed Half-Yearly, $720 billed Yearly)
Number of Employees: 200 & above need to contact the vendor

Features

Create Schedules
View Schedules
Change Schedules
Track Schedules, Employees & Managers
AutoFill
Mobile App

Screenshots of Vendor Pricing Page

Disclaimer: The pricing details were last updated on 20/12/2021 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about WhenToWork Pricing

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WhenToWork Reviews

User Rating

4.5/5 (Based on 257 Ratings)

Rating Distribution

Excellent
58.4%
Very Good
31.9%
Average
7.8%
Poor
1.6%
Terrible
0.4%

User Sentiments

Ease of scheduling, Efficient shift trading, User-friendly interface, Effective communication features

Outdated design, Mobile app limitations, Inconvenient bulk actions, Occasional performance issues

Do You Use WhenToWork?

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Review Summary

WhenToWork is generally well-received by users, with many praising its ease of use, helpful features like scheduling, time tracking, and payroll management, and excellent customer support. However, some users have expressed concerns about occasional technical glitches and a learning curve for new users. Additionally, pricing has been mentioned as a potential drawback, with some users finding it expensive compared to similar software. Overall, WhenToWork is a reliable and user-friendly workforce management solution that offers a wide range of features to help businesses streamline their operations.