Account Desk

About Account Desk

Deep Dive with Clara AI

Account Desk is cloud business software that keeps billing, inventory and double-entry accounting in one system. A sale is entered once: stock moves, the ledger voucher posts, the tax document is filed with the revenue authority and the reports update. It is built for SMEs in Africa, starting with Zambia: retail shops, supermarkets, wholesalers and distributors, pharmacies, hardware stores, restaurants, bakeries and light manufacturers, and their accountants. Key features: - ZRA Smart Invoice built in: sales, credit and debit notes, purchases and stock sent to ZRA as you bill. Account Desk is on ZRA's Approved Vendor List. - Sales chain: quotation, order, delivery note, tax invoice, credit note - POS till with fiscal receipts; restaurant mode with tables, KOT tickets, kitchen display and recipes that reduce ingredient stock - Inventory: multiple stores and branches, batches and expiry (FEFO), barcodes, price lists, branch transfers - Purchases: purchase orders, bills, debit notes - Full accounting: ledgers, trial balance, P&L, balance sheet, cash flow, bank reconciliation, ageing and statements - VAT return preparation and Z-Report - Multi-company, multi-branch, multi-currency, staff roles and permissions - Send invoices and receipts to customers on WhatsApp - Import items, customers and opening stock from Excel - Runs in the browser and installs as an app on desktop, tablet and phone Free setup and data import. Book a free demo and our team will share a quote.

Screenshots & Videos

Sales invoice: items billed, total in ZMW (demo restaurant)

Stock list: each item reduced by exactly what was sold

Ledger: balanced voucher posted automatically for the bill

Pricing

Free Trial Not Available
View Detailed Pricing

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

81%
Reviews

60%
Momentum

60%
Popularity

60%

Platforms Supported

Browser Based (Cloud)

Organization Types Supported

Medium Business
Small Business

API Support

NA

Modes of Support

Business Hours, Online

Account Desk Features

Show Feature Explanation

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Accounting Features

Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

81%

Tax Management

Management of finances for payment of tax as well as assessing the advance tax liability to pay your tax in time

Purchasing

Acquiring goods or services required for the business at minimal cost

Multi-Currency

Enables payment and collection in multiple currencies.

General Ledger

Maintaining and recording all the accounting related transactions.

Billing and Invoicing

This feature helps in issuing and handling the invoice and bills.

Bank Reconciliation

Matching the balances of an entity's accounting records with the corresponding information on a bank statement.

Accounts Receivable

Handling the money the client owes to the company.

Accounts Payable

Handling the money owed by a business to its suppliers.

Budget Forecasting

Helps to create budgets using past performance and future projections. Forecasting uses data, trends, and analytics to predict revenue, expenses, and cash flow.

Payroll Management

Helps in automating the employee payment process, reduces incorrect data input and keep at bay paystub confusion

Spend Management

Managing the expenditure of a business in order to build its product or services

Revenue Recognition

Determining the specific conditions under which revenue is recognized or accounted for

Project Accounting

Creation of financial reports specifically designed to track the financial progress of projects

Fixed Asset Management

Helps in tracking fixed assets for the purposes of financial accounting, preventive maintenance, and theft deterrence.

Expense Tracking

Keep a count of your day to day expenses as well as allows you to quickly identify where the expense report is in the approval process.

CPA Firms

Offers collaboration with a professional expert for financial and consulting services.

Collections

Recovery of cash from a business or individual.

Cash Management

Collection and management of cash.

Invoice Management Features

Tax & Compliance Management

Invoice Creation & Processing

Reporting & Analytics

Integration with Accounting Systems

Payment Tracking & Reconciliation

Automated Invoice Capture (OCR)

Approval Workflow Automation

Vendor Management

Helps to manage necessary data concerning vendors and allows easy access

Inventory Management Features

Transfer Management

Helps to document and automate as much as possible the shipment of inventory items from one warehouse to another

Traceability

Helps to gather data on sourcing and find what materials and processes were used in product manufacturing

Supplier Management

Helps in automating, monitoring and managing a company's supplier lifecycle like pre-contract tasks, post-contract ones, etc

Purchase Order Management

Helps in the management process of purchase orders and ensures real-time monitoring/processing of purchase transactions

Multi-Location

Helps to manage business affairs across multiple sales channel

Shipping Management

Helps automating and monitoring the shipping process and controlling other aspects of shipping

Serialized Inventory Tracking

Helps automatically tracking the inventory items serial-wise

Order Entry

Ensures automatic order fulfillment for customers and clients

Kitting

Helps in categorizing, assembling, packing and supplying stock items together

Inventory Overview

Offers an overall view of the inventory stock in a glimpse

Inventory Optimization

Helps to maximize the use of the company stock or inventory

Inventory Forecasting

Helps in forecasting inventory items or stock supplies and facilitates making informed decisions for ensuring optimal inventory control

Custom Pricing Models

Helps in providing custom priced packages for stock items

Cost Tracking

Helps in tracking the cost of stock items for easy access

Barcoding (RFID)

Helps in scanning the barcode of an object and accurately records the data or transaction

Search and Filter

Provides with advance and efficient search/ filter tools to get more refined findings or results

Warehouse Management

Keep your stock safe by using barcodes or serial/lot numbers

POS Features

Table Management

Allows effortless management of table layouts, seating arrangements, and reservations with real-time updates.

Delivery Management

Streamline in-house deliveries with advanced tools for driver dispatch, route optimization, and real-time status tracking.

Retail Management

Helps in automating, managing, monitoring and handling all the aspects of a retail business

Restaurant POS

Comes with useful and attractive restaurant management features and facilitates automating restaurant operations

Pricing Management

Helps to provide better control over pricing and allows managing efficiently financial revenue & risk

Customer Account Profiles

Allows maintaining, editing and updating customer accounts to offer tailor-made customer-oriented shopping experience

Sales Tracking

Helps to track sales systematically

Multi-Location

Helps to manage business affairs across multiple sales channel

Inventory Management

Helps in recording inventory to optimize and fulfill the requirement.

Tips Management

Simplifies tip tracking and distribution, with features for tip pooling and sometimes seamless IRS reporting.

Seperate Checks

Allows diners to split bills seamlessly, making individual payments simple and efficient.

Online Ordering

Allows customers to conveniently place orders online directly from a branded website or app.

Electronic Payments

Enables seamless electronic payment processing for your goods and services.

Accounting Integration

Enables efficient recording of financial transactions and seamless sharing of financial data, allowing for automated integration between business systems and accounting software. This optimizes workflows, reduces errors, and ensures real-time accuracy in financial operations.

Touch Screen (Billing)

Allows making bills by simply touching the desktop or mobile POS screen

Returns Tracking

Helps to keep track of all the goods returned by customers

Ordering Automation

Helps in automating the ordering system and supports online billing

Layaway Management

Helps retailers offer their customers the option to buy products a little at a time or in increments.

Commission Management

Helps in managing and tracking the commission amounts and simplify as such calculations

Barcode Scanning

Helps in scanning the barcode in an automated and simple manner

Loyalty Program

Assists in formulating effective strategies to encourage and convince customers to stay loyal to the brand/company

Gift Card Management

Manages prepaid payment card processing that helps the cardholder purchase goods online or within a specific retail store

eCommerce

Facilitates buying and selling goods/services online using internet facility

Discount Management

Helps in enjoying better visibility so that suppliers avail discounts

Billing and Invoicing Features

Quotes and Estimates

Helps in providing quotes/estimates that offers an estimation of the overall cost

Customizable Invoices

Allows the business to customize their invoices with their company logo as per their needs and requirements

Multi-Currency

Enables payment and collection in multiple currencies.

Offline Payments

Helps to record cash and credit payments on retail operations

Tax Calculator

Automatically calculates the detailed tax amount at the latest tax slab rate

Dunning Management

Helps to manage complications of credit card payment decline and inform the customer of failed charges.

Payment Reminders

Helps to chase payments as they come due with automated payment reminders

Payment Processing

Helps to manage automated transactions across various online channels

Contact Database

Helps to maintain contacts and segregate them according to their needs

Recurring (Subscription Billing)

Billing consumers on a time determined basis for products or services received

Project Billing

Simplify client invoicing, improve cash flow, and measure the profitability of contract projects

Online Payments

Accept payments online directly through your account

Online Invoicing

Create invoices online and email them to your clients with just one click

Mobile Payments

Accept payment directly on your mobile handset

Invoice History

Invoice history feature allows you to verify or check all your past invoices anytime you want

Hourly Billing

This feature allows a business to create bills and invoices on hourly basis

Customer Portal

Provides a client the access to various company information such as ordering history, customer account information, past invoices, etc.

Contingency Billing

Handling of bills related to contingencies

ERP Features

Stock Management

Keep a track of your inventory throughout the production cycle

Financial Management

Handles functions like management of cash and utilisation of funds

Dashboard

A digital insight of reports and other workings on a single screen

Purchasing

Acquiring goods or services required for the business at minimal cost

Warehouse Management

Keep your stock safe by using barcodes or serial/lot numbers

Supply Chain Management

A detailed overview of materials and finances as your goods exchange hands

Sales

Create attractive looking quotes and convert into actual sales

HR Management

Offers tools and features that lets you effectively manage your present employees and hiring process

Asset Management

Manages the entire lifecycle of the assets and equipment

CRM

Handles your contact database, follows up with potential customers and keeps them engaged

Accounting Management

Handling all your accounting functions like Bills payable, Bills Receivables, Payments, Receipts etc.

Project Management

Helps in managing the projects necessary for streamlining and enhancing the customer relationship management tasks.

Account Desk Pricing

Free Trial

Not available

No Credit Card Required, Get Started for Free

Pricing Options

Premium Plans ( Quotation Based )

Custom quote Custom

Pricing on request. Free setup and data import. Book a free demo and our team will share a quote.

Start Free Trial

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Account Desk Reviews

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Account Desk Screenshots

Sales invoice: it...

Stock list: each ...

Ledger: balanced ...

Sales list: every...

Profit & Loss for...

Account Desk FAQs

Is Account Desk approved by ZRA?

Yes. Account Desk is on ZRA's Approved Vendor List for Smart Invoice. Sales, credit and debit notes, purchases and stock movements are sent to ZRA as you bill, and the ZRA receipt number, SDC ID and QR code print on the invoice.

Which businesses is Account Desk built for?

Small and medium businesses in Zambia and the region: retail shops, supermarkets, wholesalers and distributors, pharmacies, hardware stores, restaurants, cafés, bakeries and light manufacturers, and the accountants who work with them.

Does it handle both stock and accounting?

Yes. One bill moves the stock, posts a balanced double-entry voucher and updates the reports. You get ledgers, trial balance, Profit & Loss, balance sheet, cash flow, bank reconciliation, ageing and customer statements.

Can pharmacies track batches and expiry dates?

Yes. Batch and expiry can be switched on per item. The till sells the earliest-expiring batch first (FEFO), and an expiry report shows what is close to expiring. Account Desk does not handle prescriptions.

Does it work for restaurants?

Yes. When a branch is set as a restaurant you get tables, waiter logins, KOT ticket printing, a kitchen display, and recipes that reduce ingredient stock with every dish sold.

Can I run several branches or companies?

Yes. Account Desk supports multiple companies and branches, multiple stores, branch-to-branch stock transfers with an accept step, multi-currency, and role-based staff permissions.

Can I import my existing data?

Yes. Items, customers and opening stock can be imported from Excel, and our team offers free setup and data import.

Do I need to install anything?

No. Account Desk runs in the browser and can be installed as an app on desktop, tablet and phone. It needs an internet connection.

How much does Account Desk cost?

Pricing depends on your business and number of branches. Book a free demo and our team will share a quote.

What is Account Desk used for?

Account Desk is Accounting Software. Account Desk offers the following functionalities: