Airbase vs Payhawk vs Expensify vs Pleo in June 2026

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95% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Airbase

Expense Management Software

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92% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Payhawk

Expense Management Software

4.6 225 user ratings

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98% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Expensify

Expense Management Software

4.3 649 user ratings

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94% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Pleo

Expense Management Software

4.4 928 user ratings

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Overview

Description

Airbase is a modern expense management tool that helps you to automate AP accounting. Instead of the ad-hoc request process, it deploys pre-approved policies that work efficiently and consume less time in comparison to other software of this kind. It also helps in the identification of duplicate requests being made by the employees. The contracts and invoices can be retrieved during approval. Unlike the lacklustre system of approval in other applications, in which you need to open the app, approval in Airbase can be done via email without any need to log into your Airbase account. The software brings all payment methods on a single platform. Be it virtual cards, physical cards and ACH transfers/checks, transactions being made through them are automatically logged into the database. Moreover, it also provides different cards for each vendor, which assuages the possibility of fraud and unauthorised auto-renewal. Besides in-app features, Airbase also has a robust support team ready to help you with any queries. Read more

Payhawk is an expense management app that delivers advanced capabilities such as automated expense reporting and managing the spend of the employees. Managers can track expenses in real time without the need for any manual tasks. With the help of an invoice tracking feature, they can easily photograph the receipts of invoices after every transaction. Employees do not have to be reminded to submit payment proofs, eliminating the hassle of chasing invoices. Employees can also be empowered to avoid personal spending while they are on business trips with the tool completely eliminating the need for cash, removing the need for personal reimbursement. Users can issue both physical and virtual cards instantly, while also setting spending limits on them. They can even enable or disable the feature of ATM cash withdrawals and prevent card sharing by automatically deleting the pictures of shared cards. Read more

Expensify is a US-based software company that offers expense management software for both individual and group use. The products are available as a web service that can be used with any computer browser and comes in the form of mobile application as well. It carries all essential functionality like allowing employees/user to upload receipts and request reimbursement. All expenses are recorded automatically, which in turn, are used to prepare expense reports based on the projects, types of expenses, etc. One can approve reimbursement directly from the software without any need to use a third-party money transfer application. The app tracks every expense incurred on food, travel, fuel, etc and uses artificial intelligence to extract information such as merchant’s name and date of expense from the uploaded receipt. Moreover, it also allows users to download their respective expense report. Expensify integrates with applications like Xero, Workday, Intacct and a few more. The company also has several partners like Uber, TripActions and Locomote that enable the user to automatically import expenses incurred for taking services from these partner companies. Read more

Pleo us an advanced expense management solution that offers smart business cards that automate expenditure reports and make business spending easier. It lets you provide each employee with a corporate ID card and set spending restrictions for each user individually. With Pleo, you can create Pleo cards with restrictions for your employees with a single click and you can immediately disable or enable them. The platform automates cost management so you and your team can focus your time and resources on the things that matter most. It keeps track of all of your team's spending in real time. Furthermore, it enables the admins to view all recurring software expenses in one location, allowing your staff to pay only for the tools they use. Pleo allows the users to be free of expenditure reports, stacks of receipts, and swapping business cards. It can be used to pay for the tools and services that your company needs and you can check out what everyone is signing up for too with Pleo. Pleo can be integrated with your accounting software. Read more

Pricing Options

Free Trial Not Available
Offers Free-forever and Custom plan.

Free Trial Not Available
Offers Custom plan.

Free Trial Not Available
Starts at $5.00.

Free Trial Available
Starts at $39.00.

SW Score & Breakdown

95% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

100%
Reviews

83%
Momentum

67%
Popularity

88%

92% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

94%
Reviews

83%
Momentum

74%
Popularity

80%

98% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

100%
Reviews

90%
Momentum

70%
Popularity

95%

94% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

93%
Reviews

87%
Momentum

72%
Popularity

90%

Features

Total Features	14 Features	11 Features	14 Features	11 Features
Common Features for All	Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book. Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card. Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected. Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports Multi-level Approval A sequential and thorough review process to approve expenses. Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate. Receipt Management Store and manage receipts of the expenses incurred by the employees. Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go. Reconciliation Summary A statement prepared to report total outstanding payments and receipts. Reimbursement Management Helps in managing employee expenses claims and regularize the approval process. Spend Control To reduce spending and prevent unauthorized use by setting transactional control. Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization. Third-party Integration Offers synchronization with third-party applications Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects + 11 More - Show Less	Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book. Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card. Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected. Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports Multi-level Approval A sequential and thorough review process to approve expenses. Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate. Receipt Management Store and manage receipts of the expenses incurred by the employees. Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go. Reconciliation Summary A statement prepared to report total outstanding payments and receipts. Reimbursement Management Helps in managing employee expenses claims and regularize the approval process. Spend Control To reduce spending and prevent unauthorized use by setting transactional control. Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization. Third-party Integration Offers synchronization with third-party applications Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects + 8 More - Show Less	Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book. Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card. Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected. Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports Multi-level Approval A sequential and thorough review process to approve expenses. Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate. Receipt Management Store and manage receipts of the expenses incurred by the employees. Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go. Reconciliation Summary A statement prepared to report total outstanding payments and receipts. Reimbursement Management Helps in managing employee expenses claims and regularize the approval process. Spend Control To reduce spending and prevent unauthorized use by setting transactional control. Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization. Third-party Integration Offers synchronization with third-party applications Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects + 11 More - Show Less	Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book. Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card. Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected. Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports Multi-level Approval A sequential and thorough review process to approve expenses. Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate. Receipt Management Store and manage receipts of the expenses incurred by the employees. Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go. Reconciliation Summary A statement prepared to report total outstanding payments and receipts. Reimbursement Management Helps in managing employee expenses claims and regularize the approval process. Spend Control To reduce spending and prevent unauthorized use by setting transactional control. Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization. Third-party Integration Offers synchronization with third-party applications Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects + 8 More - Show Less

Technical Details

Organization Types Supported	Individuals Freelancers Large Enterprises Medium Business Small Business	Individuals Freelancers Large Enterprises Medium Business Small Business	Individuals Freelancers Large Enterprises Medium Business Small Business	Individuals Freelancers Large Enterprises Medium Business Small Business
Platforms Supported	SaaS/Web/Cloud Mobile - Android Mobile - iOS	SaaS/Web/Cloud Mobile - Android Mobile - iOS	SaaS/Web/Cloud Mobile - Android Mobile - iOS	SaaS/Web/Cloud Mobile - Android Mobile - iOS
Modes of Support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	NA	Available	Available	NA

Reviews & Ratings

User Rating	Not Available	4.6/5 225 user ratings	4.3/5 649 user ratings	4.4/5 928 user ratings
Rating Distribution	Not Available	Excellent 84.9% Very Good 5.8% Average 2.2% Poor 1.3% Terrible 5.8%	Excellent 80.9% Very Good 2.3% Average 0.5% Poor 0.8% Terrible 15.6%	Excellent 80.5% Very Good 4.4% Average 0.5% Poor 2% Terrible 12.5%
User Sentiments	Not Available	Easy to Use Interface, Efficient Expense Tracking, Extensive Integrations, Excellent Customer Support Limited Mobile App Functionality, Occasional Bugs & Glitches, Inconsistent OCR Accuracy, Complex Reimbursement Process	Easy to Use Interface, Receipt Scanning Accuracy, Mobile App Functionality, Fast Reimbursements Inconsistent Smartscan Feature, Confusing Expense Reporting System, Limited Credit Card Compatibility, Unreliable Mobile App Performance	Excellent Customer Service, Easy to Use Interface, Extensive Integrations, Time-Saving Efficiency Occasional App Instability, Limited Offline Functionality, Inconsistent Receipt Fetching, Limited Card Acceptance In Specific Locations
Review Summary	Airbase is a popular platform for expense management, praised for its user-friendliness and efficient features, particularly its virtual card capabilities. Users appreciate the platform’s ease of use and integration with various software, including Slack and NetSuite. Common benefits include faster expense approvals, streamlined purchase order processes, and improved control over spending. While some users cite limited reporting options as a drawback, Airbase is generally considered a robust and reliable solution for businesses of all sizes.	Payhawk's user reviews reveal both favorable and critical feedback. Positive reviews commonly praise its user-friendly interface, efficient expense tracking, and seamless integration with accounting software. Users also appreciate its centralized platform for managing business payments and its customer support's responsiveness. On the other hand, some users criticize its occasional technical glitches, limited reporting capabilities, and the need for improved mobile app functionality. Overall, Payhawk appears to be a popular choice among businesses seeking a comprehensive expense management solution, with a strong emphasis on user experience.	Overall, Expensify garners praise for its user-friendly interface, robust expense tracking capabilities, and seamless integration with various accounting software. Reviewers appreciate its mobile app for its convenience and real-time expense capture. However, some users express concerns regarding occasional glitches and limited customization options. Expensify's customer support receives mixed feedback, with some users commending their responsiveness, while others encounter delays and unsatisfactory resolutions. Overall, Expensify is viewed favorably for its ease of use and expense management features, but it could benefit from enhanced customization and more consistent customer support.	Users appreciate Pleo's user-friendly interface, ease of use, and ability to streamline expense management. They find it particularly helpful for tracking and categorizing expenses, setting spending limits, and generating reports. Additionally, Pleo's integration with various accounting and financial tools is highly valued. However, some users have mentioned occasional technical glitches and a limited range of features compared to more comprehensive expense management solutions. Overall, Pleo is well-received for its user-friendly design, efficient expense tracking, and integration capabilities.
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Pricing

Pricing Options	Free Trial Not Available Offers Free-forever and Custom plan.	Free Trial Not Available Offers Custom plan.	Free Trial Not Available Starts at $5.00.	Free Trial Available Starts at $39.00.
Pricing Plans Monthly Plans Annual Plans	Essentials Free Growth Custom Enterprise Custom	Premium Cards Custom All-In-One Spend Custom Enterprise Custom	Collect $5.00 $5.00 per user / month Control $9.00 $9.00 per user / month	Essential $39.00 $45.00 per month Advanced $89.00 $99.00 per month Beyond $179.00 $199.00 per month
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