Nexonia Expenses

Nexonia Expenses are used by my entire company to handle reimbursements of business expenses like travel and office supplies. As I do travel a few times a year, I use it to be reimbursed for my hotel, transportation, and meals. As I am a remote employee, I also need to submit reimbursements for my internet and cell phone. I've also been reimbursed for shipping and other office-related expenses

• They are widely used and recognized - this means they are a trusted company
• For straightforward expenses, the form to complete the necessary information is probably ok for most people to figure out.

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• The design interface isn't intuitive or attractive. Because I use it irregularly (less than once a month), I spend a lot of wasted time trying to remember how to use it.
• If you have complicated submissions, it's challenging to figure out how to submit it correctly. I have to break each submission down into individual charges, although there's supposed to be a way to use a "split" feature or other features that would allow you to add multiple receipts to 1 day. After a year, I still haven't figured out how to use anything beyond one receipt = 1 submission.

I think Nexonia Expenses one of the only options in this market, and honestly, if this vendor is as frustrating to use, I can only imagine that the other vendors are just equally bad. In some markets and some industries, "Okay" is good enough. I can imagine that one of the reasons it was chosen as the vendor is because lot expenses come from lots of employees from around the world. A vendor that can handle the scale of all of those entries and process them is probably the bar, not that the tool is easy to use.

All of our employees use Nexonia Expenses to manage both company credit card expenses as well as reimbursable expenses. Also, we utilize another add on feature for Invoice and Purchasing. Due to the high volume of corporate credit cards issued to individual employees, coupled with the number of transactions, overall spreadsheets were no longer cutting it. Nexonia Expenses has an incredible integration with the credit card provider (we use American Express), in which all cardholder transactions feed directly into Nexonia Expenses, after which the user itemizes the transactions inside a report. There they also store and connect receipts then submit their report, which can go through a simplified or very complex approval workflow depending on your needs.

• Integration with Multiple Credit Card Vendors allowing seamless expensing of transactions for individual cardholders under one business account.
• Ability to build very complex approval hierarchies by both locations, department, dollar amount, etc.

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• Invoices and Payables modules would need improvement if you were trying to utilize an all in one option for your organization.
• The OCR for receipts within expense management is very inconsistent and does not have great functionality.

• If you are looking only to utilize the Expense Management module Nexonia Expenses is an excellent solution for both large and small companies. I would highly recommend it. The cost of the software is also very reasonable. It pays for itself if you're using spreadsheets or a select few individuals that have to itemize many credit card or reimbursement expenses for multiple users.
• The only con is if you are looking for an all in one platform that your users can engage with to manage both credit card expenses, reimbursements, invoices, and purchasing approvals and submissions their Payables (Invoicing) and Purchase order modules are not their bread and butter and need significant improvement.

All of our employees use Nexonia Expenses to manage both company credit card expenses as well as reimbursable expenses. Also, we utilize another add on feature for Invoice and Purchasing. Due to the high volume of corporate credit cards issued to individual employees, coupled with the number of transactions, overall spreadsheets were no longer cutting it. Nexonia Expenses has an incredible integration with the credit card provider (we use American Express), in which all cardholder transactions feed directly into Nexonia Expenses, after which the user itemizes the transactions inside a report. There they also store and connect receipts then submit their report, which can go through a simplified or very complex approval workflow depending on your needs.

• Integration with Multiple Credit Card Vendors allowing seamless expensing of transactions for individual cardholders under one business account.
• Ability to build very complex approval hierarchies by both locations, department, dollar amount, etc.

Edit

• Invoices and Payables modules would need improvement if you were trying to utilize an all in one option for your organization.
• The OCR for receipts within expense management is very inconsistent and does not have great functionality.

• If you are looking only to utilize the Expense Management module Nexonia Expenses is an excellent solution for both large and small companies. I would highly recommend it. The cost of the software is also very reasonable. It pays for itself if you're using spreadsheets or a select few individuals that have to itemize many credit card or reimbursement expenses for multiple users.
• The only con is if you are looking for an all in one platform that your users can engage with to manage both credit card expenses, reimbursements, invoices, and purchasing approvals and submissions their Payables (Invoicing) and Purchase order modules are not their bread and butter and need significant improvement.