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About PaidInvoice

Clara AI Deep Dive with Clara AI

PaidInvoice is the invoicing and business admin app we wished we had ourselves. Built by entrepreneurs and freelancers who know the stress of late payments, it helps small businesses create beautiful invoices in seconds, see exactly what’s been paid and what hasn’t, automate the awkward chasing and make paying easier for clients. Create invoices your way - with a quick form, by voice, or with AI that turns job notes into line items and descriptions. Choose from 50+ templates, add your logo and brand colours, and preview changes live. Send invoices by email or a shareable link, or download them as PDFs. Get paid online by card, Apple Pay, Google Pay or bank transfer through secure Stripe-powered payment links, with money going straight to your bank and no extra PaidInvoice fees. Track whether each invoice has been viewed, paid or is overdue, take deposits and part-payments, and let automatic, AI-written reminders chase late payers for you. PaidInvoice also handles quotes that convert to invoices once approved, recurring invoices, multi-currency billing (GBP, USD, EUR and more), saved client details, time tracking, expenses and receipt uploads. A clear dashboard, reports and cash flow views keep you on top of your finances, while VAT-friendly invoices, Making Tax Digital-ready records and accountant exports (CSV/PDF) make tax time easier. Start free forever with no card required, or upgrade to Starter, Pro or Business plans for more invoices, clients, templates, AI tools and custom branding. Annual billing saves 17%. No accounting knowledge needed, and your data is encrypted in transit and at rest.

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Screenshots & Videos

Create invoices with forms, voice or AI
Everything you need to get paid
50+ customisable invoice templates

Pricing

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

  • Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more
    93%
  • Reviews
    60%
  • Momentum
    60%
  • Popularity
    60%

Platforms Supported

  • Browser Based (Cloud)

Organization Types Supported

  • Small Business
  • Freelancers
  • Individuals

API Support

  • Not available

Modes of Support

  • Online

PaidInvoice Features

Billing and Invoicing Features

  • Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more
    93%

Dunning Management

Helps to manage complications of credit card payment decline and inform the customer of failed charges.

Payment Reminders

Helps to chase payments as they come due with automated payment reminders

Quotes and Estimates

Helps in providing quotes/estimates that offers an estimation of the overall cost

Payment Processing

Helps to manage automated transactions across various online channels

Contact Database

Helps to maintain contacts and segregate them according to their needs

Recurring (Subscription Billing)

Billing consumers on a time determined basis for products or services received

Online Payments

Accept payments online directly through your account

Online Invoicing

Create invoices online and email them to your clients with just one click

Mobile Payments

Accept payment directly on your mobile handset

Invoice History

Invoice history feature allows you to verify or check all your past invoices anytime you want

Hourly Billing

This feature allows a business to create bills and invoices on hourly basis

Customizable Invoices

Allows the business to customize their invoices with their company logo as per their needs and requirements

Multi-Currency

Enables payment and collection in multiple currencies.

Offline Payments

Helps to record cash and credit payments on retail operations

Tax Calculator

Automatically calculates the detailed tax amount at the latest tax slab rate

Project Billing

Simplify client invoicing, improve cash flow, and measure the profitability of contract projects

Customer Portal

Provides a client the access to various company information such as ordering history, customer account information, past invoices, etc.

Contingency Billing

Handling of bills related to contingencies

Payment Processing Features

Multi-Currency

Enables payment and collection in multiple currencies.

APIs and SDKs

Developer tools for app integration

ACH Payment Processing

Offers support for ACH, virtual cards, checks, and wire transfers.

Reconciliation Summary

A statement prepared to report total outstanding payments and receipts.

Payment Gateway

Facilitates payments for bills, membership, donation, etc.

PoS Transactions

Enables merchants to accept payment on Point of Sale

Recurring Billing

Enables merchants to charge from customers on a recurring (periodic) basis

White Labeling

To rebrand using customized name, logo and digital impressions

Fraud Prevention

Protects your referral program against abuse/fraudulent transactions

Split Billing

Helps in dividing the service bill into two or multiple parts

PCI Compliance

Ensures highly secured fund transactions for customer purchases

Refund Management

Initiates and manages refund for cancelled purchase

Tax Management

Management of finances for payment of tax as well as assessing the advance tax liability to pay your tax in time

Billing and Invoicing

This feature helps in issuing and handling the invoice and bills.

Accounting Features

Multi-Currency

Enables payment and collection in multiple currencies.

Budget Forecasting

Helps to create budgets using past performance and future projections. Forecasting uses data, trends, and analytics to predict revenue, expenses, and cash flow.

Payroll Management

Helps in automating the employee payment process, reduces incorrect data input and keep at bay paystub confusion

Tax Management

Management of finances for payment of tax as well as assessing the advance tax liability to pay your tax in time

Spend Management

Managing the expenditure of a business in order to build its product or services

Revenue Recognition

Determining the specific conditions under which revenue is recognized or accounted for

Purchasing

Acquiring goods or services required for the business at minimal cost

Project Accounting

Creation of financial reports specifically designed to track the financial progress of projects

General Ledger

Maintaining and recording all the accounting related transactions.

Fixed Asset Management

Helps in tracking fixed assets for the purposes of financial accounting, preventive maintenance, and theft deterrence.

Expense Tracking

Keep a count of your day to day expenses as well as allows you to quickly identify where the expense report is in the approval process.

CPA Firms

Offers collaboration with a professional expert for financial and consulting services.

Collections

Recovery of cash from a business or individual.

Cash Management

Collection and management of cash.

Billing and Invoicing

This feature helps in issuing and handling the invoice and bills.

Bank Reconciliation

Matching the balances of an entity's accounting records with the corresponding information on a bank statement.

Accounts Receivable

Handling the money the client owes to the company.

Accounts Payable

Handling the money owed by a business to its suppliers.
PaidInvoice Pricing

Free Trial

Available

No Credit Card Required, Get Started for Free

Pricing Options

Freemium ( Limited Features )

Premium Plans ( Subscription )

MONTHLY YEARLY

Free Free

  • £0 forever, no card required
  • 5 invoices per month
  • 5 clients
  • 3 basic templates
  • PDF downloads
Start Free Trial

Starter $99.90 $9.99 per month

  • 14-day free trial
  • 15 invoices per month
  • 25 clients
  • 8 standard templates
  • Remove PaidInvoice branding
  • Invoice tracking
  • Accept online payments
  • 10 quotes per month
  • Basic reports
Start Free Trial

Pro $199.90 $19.99 per month

  • Most popular, 14-day free trial
  • 50 invoices per month
  • 50 clients
  • All templates
  • Remove PaidInvoice branding
  • Invoice tracking
  • Accept online payments
  • Unlimited quotes
  • Full reports
  • Time tracking & expenses
  • AI assistant
  • Recurring invoices
Start Free Trial

Business $389.90 $38.99 per month

  • 14-day free trial
  • Unlimited invoices
  • Unlimited clients
  • All templates
  • Remove PaidInvoice branding
  • Invoice tracking
  • Accept online payments
  • Unlimited quotes
  • Advanced reports
  • Time tracking & expenses
  • AI assistant
  • Recurring invoices
  • Custom branding
  • Priority support
Start Free Trial

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Pricing screenshot

Learn more about  PaidInvoice Pricing

PaidInvoice Alternatives

View All PaidInvoice Alternatives

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PaidInvoice Reviews

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PaidInvoice Screenshots

Create invoices with forms, voice or AI

Create invoices w...

 Everything you need to get paid

Everything you ne...

 50+ customisable invoice templates

50+ customisable ...

 Reports and accountant-ready exports

Reports and accou...

 Simple pricing with a free forever plan

Simple pricing wi...

PaidInvoice FAQs

Is PaidInvoice free?

Yes. PaidInvoice has a free forever plan with no time limit and no credit card required. It includes core invoicing, saved clients, PDF downloads and basic templates, with a monthly invoice limit. You can upgrade to Starter, Pro or Business whenever you need more.

Do I need a credit card to sign up?

No. You can start on the free plan or try a paid plan free for 14 days without entering card details. You only pay if you decide to keep a paid plan after your trial.

Can I switch my plan anytime?

Yes. You can upgrade or downgrade from your account settings at any time. Changes apply straight away and billing is prorated, so you only pay for what you use. You can cancel anytime.

Can I create invoices with AI?

Yes. Just type or speak a description of the work and the client, and the AI assistant builds a complete, ready-to-send invoice with line items and descriptions. You can review and edit everything before sending. The AI assistant is included on the Pro and Business plans.

Can I download PDF invoices?

Yes. Every invoice can be downloaded as a professional PDF on every plan, including Free. You can also send invoices by email or share them with a secure link.

Can I accept payments online?

Yes. Every invoice can include a secure payment link so clients can pay by card or bank transfer in a couple of clicks. You get notified as soon as an invoice is paid, and its status updates automatically.

How do I get paid through PaidInvoice?

Connect your Stripe account and payments go straight to your bank. Clients pay through a secure hosted checkout using card, Apple Pay, Google Pay or bank transfer. PaidInvoice doesn't add any fees on top of Stripe's standard processing fees.

Can I customise my invoice templates?

Yes. Choose from 50+ invoice designs, from clean and minimal to bold and creative, then add your logo, brand colours and business details. A live preview shows your changes as you make them, and paid plans let you remove PaidInvoice branding.

Can I export reports for my accountant?

Yes. Export clean CSV and PDF summaries in one click, or send an Accountant Pack with a clear breakdown of paid, unpaid and overdue invoices. The Accountant Pack is available on the Business plan.

Do I need accounting knowledge to use PaidInvoice?

Not at all. PaidInvoice is built for business owners, not accountants. There's no jargon or clutter - if you can fill in a simple form, you can create and send a professional invoice.

Is my data secure?

Yes. Your data is encrypted in transit and at rest, and your clients' information is never shared with third parties. Online payments are handled securely by Stripe.

Who is PaidInvoice for?

PaidInvoice is designed for freelancers, side hustles, sole traders, consultants, agencies, trades businesses and small businesses that want a quick, simple way to invoice clients and get paid faster.

Can I send automatic payment reminders?

Yes. PaidInvoice can send automatic, AI-written reminders to clients with unpaid or overdue invoices, so you get paid without having to chase. You can see at a glance which invoices are draft, viewed, paid or overdue.

Can I create quotes and turn them into invoices?

Yes. Send professional quotes to clients and convert them into invoices in one click once they're approved. Starter includes 10 quotes per month, while Pro and Business include unlimited quotes.

Does PaidInvoice support recurring invoices?

Yes. Set up recurring invoices for retainers, subscriptions or regular work and PaidInvoice will create and send them on schedule. Recurring invoices are included on the Pro and Business plans.

Can I invoice in different currencies?

Yes. PaidInvoice supports multi-currency billing, including GBP, USD and EUR, so you can invoice clients wherever they are.

Can I track time and expenses?

Yes. Log billable hours and expenses, upload receipts, and add them straight to your invoices so nothing gets missed. Time tracking and expenses are included on the Pro and Business plans.

Is PaidInvoice VAT and Making Tax Digital (MTD) ready?

Yes. PaidInvoice creates VAT-friendly invoices and keeps your records automatically in an HMRC-friendly format designed for Making Tax Digital, making tax time much easier for UK businesses.

What is PaidInvoice used for?

PaidInvoice is Billing and Invoicing Software. PaidInvoice offers the following functionalities:

  • Dunning Management
  • Payment Reminders
  • Quotes and Estimates
  • Payment Processing
  • Contact Database
  • Recurring (Subscription Billing)
  • Online Payments
  • Online Invoicing
  • Mobile Payments
  • Invoice History
  • Hourly Billing
  • Customizable Invoices
  • Multi-Currency

Learn more about PaidInvoice features.

What are the top alternatives for PaidInvoice?

Here`s a list of the best alternatives for PaidInvoice:

Does PaidInvoice provide API?

No, PaidInvoice does not provide API.

PaidInvoice Contact

Vendor Details

Not available

Contact Details

Not available

https://paidinvoice.com

Social Media Handles

PaidInvoice Integrations

Stripe Payments
Stripe Payments Payment Processing Software

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SaaSworthy may receive compensation from some vendors featured on this page. This does not influence our editorial evaluation or ratings. [email protected]

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