Xin Invoice 365 Pricing, Reviews and Features (June 2023)

Xin Invoice 365 Features Show All Features

Billing and Invoicing Features

Tax CalculatorAutomatically calculates the detailed tax amount at the latest tax slab rate
Quotes (Estimates)An estimate, as the name implies, is a rough estimate of how much anything would cost. A construction contractor, for example, may collaborate with the customer to determine their requirements. They'll then go over the resources and materials required to complete the project. Finally, they'll allocate prices, which they normally do by soliciting quotes from other vendors.
Online PaymentsOnline payment refers to money that is exchanged electronically. Online payment usually is the transaction that results in transfer of monetary funds from the customer bank or credit card account to your bank account.
Online InvoicingOnline Invoicing is performed using an Online Invoicing and billing Software, which automates all kinds of invoicing operations for your business. It is user-administered and therefore can be easily customized by your in-house staff according to your business needs.
Mobile PaymentsA mobile payment is a payment made for a product or service through a portable electronic device such as a tablet or cell phone. Mobile payment technology can also be used to send money to friends or family members, such as with the applications PayPal and Venmo.
Invoice HistoryThe Invoice History Report is needed to justify the balance for a given range of invoices. It helps you to quickly identify and review a detailed list of all activities pertaining to a specific invoice including all payments, gain/loss, credit/debit memos, and discounts.
Customizable InvoicesThe information on the invoices you make is shown using a template. Customizing the templates allows you to change the way invoice information is presented. Some software offer customizable invoices that allow you to put details like contact information, due amount, due date, product description, payment details, additional notes, terms & conditions, etc. as per your need.
Customer PortalA customer portal is a website designed to give current customers access to services and information they need. It's usually private and secure, requiring log-on.
Multi-CurrencyMulti-currency means using more than one currency (such as Canadian currency and American currency) in a multi currency bank account.
Offline PaymentsHelps to record cash and credit payments on retail operations
Dunning ManagementHelps to manage complications of credit card payment decline and inform the customer of failed charges.
Payment RemindersHelps to chase payments as they come due with automated payment reminders
Payment ProcessingHelps to manage automated transactions across various online channels
Contact DatabaseA contact database allows a company to handle and coordinate information about its clients, customers, and other contacts more efficiently. Due to a large number of contacts and workers dealing with these contacts, many organizations often encounter duplicate data or incomplete details on contacts. When contact information is collected in a single, easy-to-use database, it provides a central location and a straightforward way to locate this type of information.
Recurring (Subscription Billing)Billing consumers on a time determined basis for products or services received
Project BillingProject billing is the ability to quickly generate invoices based on project details and design billing schedules meeting your customer demands is the final piece in maximizing the profitability of your projects.
Hourly BillingHourly billing is the most common billing method across service industries. It involves dynamic generation of billing records for projects, bringing together time, expenses, retainer balances, amounts owed and paid, and other information.
Contingency BillingHandling of bills related to contingencies

Inventory Management Features

Supplier ManagementHelps in automating, monitoring and managing a company's supplier lifecycle like pre-contract tasks, post-contract ones, etc
Shipping ManagementShipping is the activity of carrying people or goods from one place to another by ship or by some other means. When the process of shipping is taken care of from the scratch till the end, it is called Shipping Management. In other words, Shipping Management is the process of planning and execution of the shipping process to ensure the smooth functioning of the same. It helps the companies to be streamlined and focus on each step of the process along the way. Often Shipping Management and Logistics Management are considered the same, but they are way different. They are interrelated but both hold their respective set of duties
Purchase Order ManagementPurchase order management is an internal procurement process adopted by organizations to ensure that each and every purchase is necessary, justified and optimized for costs. Many organizations have well-established purchase order management policies to ensure that employees follow standard operating procedures before purchase orders are executed. Purchase order management also ensures that retailers maintain an audit trail, which can support better supplier relationships with increased transparency. Increased flexibility with suppliers is also facilitated by a purchase order management system, supporting flexible purchase orders: there is no need to re-raise orders for incomplete deliveries, as the system permits receipt of additional deliveries. As we move into the era of automation, automatic purchase order creation defaults can be set by user to speed up purchase order processing, as well as a copy function for faster processing of similar purchase orders.
Order EntryOrder entry is the actions needed to record a customer's order into a company's order handling system. Once this information has been entered, it is typically reclassified internally as a sales order. The information in the sales order is then used to schedule all of the activities needed to fulfill the customer's order, which may include materials procurement, production, warehousing, picking, shipment, and invoicing. The order entry function is usually the responsibility of the sales and marketing function. An order management system is a single unified platform that helps manage inventory, automate the order-to-cash cycle and facilitate better communication between teams. The platform automatically stores orders received, keeps a track of inventory levels and raises the required sales orders and a corresponding invoice of sale.
Inventory OverviewInventory involves managing your product levels and efficiently getting your stock in and out of the system accurately. Maintaining up to date product data is imperative to the success of the system. When storing inventory, businesses must consider the possibility that inventory may get spoiled or go out of demand if stored for too long. Therefore, businesses must take measures to make sure that the inventory stored in the business is sufficient to meet the current manufacturing or sales needs. Implementing proper inventory control measures ensures the long-term stability of the company, and the production process will run smoothly without interruption due to stock-outs.
Inventory OptimizationHelps to maximize the use of the company stock or inventory
Inventory ForecastingHelps in forecasting inventory items or stock supplies and facilitates making informed decisions for ensuring optimal inventory control
Custom Pricing ModelsHelps in providing custom priced packages for stock items
Multi-LocationThe Multi-Location Accounting feature of Connected Business is a feature that allows companies, who have multiple locations or branches, track the financials per location. Some multi-location companies forgot how important reaching their local customers was. When companies started marketing online, they believed their success would be found through nationalization. So, they built huge websites to compete with the online-only providers. They found some success, but they lost the advantages of targeting local customers. All of this was done to protect the corporate brand and image and save on resources. But then the web became more local. With the advent of the smartphone, more customers started reaching out to local businesses through the web. Suddenly, reaching customers locally became more important than ever.
Transfer ManagementHelps to document and automate as much as possible the shipment of inventory items from one warehouse to another
TraceabilityHelps to trace data on product sourcing and find what materials and processes were used in product manufacturing
Serialized Inventory TrackingHelps automatically tracking the inventory items serial-wise
KittingHelps in categorizing, assembling, packing and supplying stock items together
Cost TrackingHelps in tracking the cost of stock items for easy access
Barcoding (RFID)Helps in scanning the barcode of an object and accurately records the data or transaction
Search (Filter)The search action allows you to quickly and easily narrow down a list of records and show only those that include the data you're looking for.
Warehouse ManagementA warehouse management system (WMS) consists of tools and processes that allow organizations to control and administer warehouse operations from the time goods or materials enter a warehouse until they move out. Warehouses sit at the center of manufacturing and supply chain operations because they hold all of the material used or produced in those processes, from raw materials to finished goods. The purpose of a WMS is to help ensure that goods and materials move through warehouses in the most efficient and cost-effective way. A WMS handles many functions that enable these movements, including inventory tracking, picking, receiving and put away.