Home/Diagramming Software/Microsoft Visio
Updated on: July 28, 2021
What is Microsoft Visio ?
Microsoft Visio - Diagramming Software
87% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More

Microsoft Visio

Multi-deployed digital diagram software
(2,389 Ratings) Write Review

Visio online diagram software does not require any extra software and hardware installation. This SaaS diagram software can be easily run on multiple platforms like Mac and Windows. Online support all through the business hours is provided. The software helps in making beautiful flowcharts, org charts,network diagrams and other complex engineering designs. Visio diagram tool features templates also that further ease the process of creating charts and diagrams. You can share and receive comments or get feedback from your teammates to improve your ideas as it supports multi-user collaboration in real-time. It features organization charting but does not come with data import/export facility.

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Microsoft Visio Technical details

Support Business Hours Online Customer Type Medium Business Small Business
API NA Location / Phone Number Redmond, Washington
Deployment SaaS/Web/Cloud Mobile - iOS Installed - Windows Installed - Mac Category Diagramming Software

Microsoft Visio Pricing

Pricing ModelFree Trial , One-time license , Subscription
Visio Online Plan 1
$5 /User/Month

Work virtually anywhere, anytime with the web version of Visio (desktop version not included). Includes 2 GB of OneDrive for Business cloud storage.​

Features

  • Save diagrams to OneDrive for Business and view diagrams from virtually anywhere online​
  • Coauthor, edit, and comment on diagrams in real time within the Visio web app
  • See where coauthors are working in the canvas with a simple presence indicator​
  • Create, view, edit, and collaborate on diagrams within Microsoft Teams¹​
  • View and share diagrams connected to real-time data
  • Embed Visio diagrams into Power BI dashboards and connect those diagrams to Power BI data2
  • Use almost any browser to create, edit, and share diagrams​
  • Start with a simple Getting Started experience and powerful search
  • Choose from a variety of starter diagrams and get up to speed quickly with contextual tips and tricks​
  • Add flyout shapes, insert and delete shapes with connection healing, and change shapes while preserving diagram layout and shape metadata
  • Enjoy familiar layout features, such as auto align and distribute, and Smart Guides​
  • AutoSave your work - enabled by default for Visio for the web diagrams
  • Use touch to work more naturally on a touch-enabled device​
  • View shapes in full fidelity online with intuitive pan and zoom functionality​
  • Save diagrams locally in PNG or JPEG format with customization options for resolution, background color, transparency, and size​
  • Add hyperlinks to shapes that redirect to external sites, email addresses, files stored online, or pages within the same file​
  • Edit shapes using Control Points, and easily apply themes to create modern diagrams
  • Use templates for basic flowcharts, cross-functional flowcharts (or swim lane diagrams), and block diagrams ​to create impactful stories​
  • Choose from dozens of built-in, versatile templates and stencils, including Matrix, Cycle, Pyramid, and Venn​
  • Sketch your Azure or Amazon Web Services architecture with access to hundreds of Azure and AWS shapes
  • Illustrate how devices and networks all work together with a variety of basic and detailed network templates, shapes, and connector tools
  • Visualize your systems and software using a rich repository of IT content including Entity Relationship Diagrams (ERD) and UML Diagrams​
  • Model the behavior of systems and functions of a process with Specification and Description Language (SDL)
  • Annotate your shapes with informative text by attaching callouts to shapes
  • Get accessibility support with Narrator, Accessibility Checker, and high-contrast support
  • Help secure diagrams with Microsoft Information Rights Management (IRM)4
  • Support compliance with General Data Protection Regulation (GDPR)
  • View .vsd files created in Visio 2000 and later versions
  • Get support for UML 2.5 process standards

Note :

  • 1 Requires a Microsoft 365 subscription to use Microsoft Teams
  • 2 Requires a Power BI subscription for editing
  • 3 Requires an Office 365 commercial or standalone subscription to SharePoint
  • 4 Setting IRM permissions is only available in the Visio desktop app; however, those permissions are honored for Visio files stored online and accessed through the Visio web app
  • 5 Requires a license for the desktop version of Office apps
  • 6 Data connectivity to these sources requires an Office 365 subscription for Excel, Exchange, or SharePoint; Exchange and SharePoint can also be purchased as their own subscription; SQL Server and Azure Active Directory are sold separately, too
  • 7 Requires a Power Automate subscription
  • 8 Some features of Visio Plan 2 are only available in the Visio desktop app
  • 9 Requires an Office 365 commercial or standalone subscription to OneDrive for Business or SharePoint
  • 10 All editors must be using the Visio Professional desktop app and the file must be stored in OneDrive or SharePoint
Visio Online Plan 2
$15 /User/Month

Enjoy all the features of Visio Plan 1, plus additional integrations with Microsoft 365. Collaborate on diagrams with your choice of the web version of Visio or the always up-to-date Visio desktop app. Includes 2 GB of OneDrive for Business cloud storage.​

Features

  • Includes features of Visio Online Plan 1 plan, plus
  • Get support for ruler, layers, and grids on canvas​
  • Leverage the power of Shape Sheet to describe visual relationships between elements in your diagram​
  • Validate your structured diagrams against pre-defined rules and fix the issues identified
  • Create a report of shape data that lists the text or data that is associated with your shapes​
  • Use Document Stencil to create a collection of shapes and quickly use them in your document​
  • Use Drawing Explorer to view and alter objects and elements in your drawing
  • Export diagrams in SVG format with an option to include or exclude their Visio data​
  • Navigate through commands with Tell Me integration
  • Use your finger or pen to draw and annotate on a touch-enabled device
  • Apply shape effect options, like shadow, bevel, glow, and others
  • Visualize your organizational structure using org chart templates and samples
  • Brainstorm and organize your ideas visually using mind maps
  • Represent business processes graphically with a rich set of Business Process Model and Notation (BPMN) and Integration Definition for Process Modeling (IDEF0) content
  • Quickly create high-fidelity mockups and prototypes of your websites with web and mobile wireframe
  • Bring your architecture designs to life with a rich library of floor plan templates and samples
  • Get an overhead view of your office space, residential area, or public transportation route with templates for office layouts and directional maps
  • Access templates and sample diagrams that cover core education and extracurricular activities, including algebra, chemistry, physics, music, and sports
  • Communicate project schedules, tasks, and progress with timeline diagrams, Gantt charts, and Program Evaluation and Review Technique (PERT) charts
  • Create accurate, detailed business diagrams with templates for IT Infrastructure Library (ITIL) diagrams, PivotDiagrams, Six Sigma, and value stream maps
  • Create detailed engineering diagrams with templates for basic electrical and Piping and Instrumentation Diagrams (P&ID)
  • Develop clear and professional design plans with templates for HVAC plans and plant layout
  • Simplify your system design process with Lightweight Directory Access Protocol (LDAP) and rack diagrams
  • Design a SharePoint workflow in Visio or import a workflow from SharePoint Designer for Visio to generate a diagram3
  • Use containers to visually group your Visio shapes together and perform operations on the group
  • Access more than 250,000 shapes through Visio’s online content ecosystem
  • Access a rich repository of partner-created diagrams for a variety of industries
  • Edit .vsd files created in Visio 2000 and later versions
  • Get extended support for various process standards in Visio desktop, including BPMN 2.0, and IEEE
  • Validate diagrams using built-in and extendable business rules
  • Import DWG files, including enhanced file format support
  • Create diagrams from Excel data5
  • Apply a rich set of data graphics, icons, and colors to visualize data
  • Link diagram shapes to data from multiple sources, including Excel, SharePoint lists, and SQL Server6
  • Generate org charts from data sources like Excel, Exchange, or Azure Active Directory6
  • Export parts of your diagram to PowerPoint for easy sharing and consumption5
  • Automatically export Visio process diagrams, including shapes and their metadata, to Word5
  • Export Visio workflows to Power Automate to quickly automate business processes7
  • Fully installed and always up-to-date version of Visio for Windows PC8
  • Each user can install the Visio desktop app on up to 5 PCs
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Disclaimer: The pricing details were last updated on 19/07/2021 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.
Learn more about Microsoft Visio pricing.

Microsoft Visio FAQs

Microsoft Visio is Diagramming Software. Microsoft Visio offers the following functionalities:

  • Multi-User Collaboration
  • Drag and Drop
  • For Developers
  • Data Import-Export
  • Flowchart
  • Mind Map
  • Organizational Charting
  • Diagram Templates

Learn more about Microsoft Visio features.

No, Microsoft Visio does not provide API.

Ask the Community View Community

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Microsoft Visio Reviews

OVERALL RATING
4.3
Based on 2,389 Rating(s)
Rating Distribution
  • 52 %
  • 36.2 %
  • 9.9 %
  • 1.4 %
  • 0.5 %
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Dorothy BSource : g2crowd.com
(Reviewed on 06 November 2020)
"The God of Diagramming!!"

What do you like best?

I like that there are several different diagramming types to choose from, and it can be integrated into other Microsoft Office tools, making everything much easier. Very professional output with amazing graphics.

What do you dislike?

Each version comes with better functions, but you have to pay for them separately, which can get costly. It's not for the casual user - without a working knowledge of vector software, it can be frustrating learning how to use it.

What problems are you solving with the product? What benefits have you realized?

This is an amazing tool for visual learners. I find that when teaching new processes or concepts, this allows for step by step explanations. I can also save the document as a JPEG or PDF file and forward to those persons that do not have Visio.

...more
Julian ESource : g2crowd.com
(Reviewed on 19 October 2020)
"It is a great software to use for create workflows"

What do you like best?

the customization of the shapes is a great feature, allows me to create for each customer their own shapes to create the workflows. this give me a great option to give something specific for my costumers,

What do you dislike?

I do not like the connection (arrows) when I'm creating a workflows, it gets pretty messy. I'm as a person that use it a lot , can say that I can manage the connection between the shapes, but for a person that is new will always be really hard at the beginning.

Recommendations to others considering the product:

it is the best tool in the market to create process workflows, you can have as many features in your shapes as you see fit.

What problems are you solving with the product? What benefits have you realized?

imp creating workflows to describe processes for my clients, it allows me to create workflows really fast and with the customization allows me to create specific shapes for each customer.

...more
Liko HSource : g2crowd.com
(Reviewed on 13 September 2020)
"Good diagrams make my job a lot easier"

What do you like best?

Good documentation when you are getting into a new project makes your work a lot easier since you don't have to play detective to understand what are the components of a system and Visio makes a wonderful work by making easy to provide good diagrams to document the project.

What do you dislike?

I hope that in the near future there is a program to automate the most boring task in Visio. While virtually all of us appreciate a good network diagram to work with, making them is a tedious and boring process that you prefer someone else is in charge of doing them.

Recommendations to others considering the product:

Everything is easier and faster in Visio if you learn the keyboard shortcuts

What problems are you solving with the product? What benefits have you realized?

Reading, Editing, and Creating network diagrams

...more
Rolando FSource : g2crowd.com
(Reviewed on 06 September 2020)
"Visio is the best diagramming and vector graphics application for Office users"

What do you like best?

Visio simplifies the process mapping that I previously made without a specialized software

What do you dislike?

Wish this was part of the basic Office offer

What problems are you solving with the product? What benefits have you realized?

Process Mapping

...more
Cooper GSource : g2crowd.com
(Reviewed on 01 September 2020)
"I hate using visio but I understand the need for it."

What do you like best?

I love when everything is well documented, network diagrams, site locations, part numbers, models, etc.. and when dealing with network diagrams Visio is the industry standard, all technologies across organizations understand a well-made diagram, even if you are not technical should be at least understandable even if you don't know any specifics of how to work with any of the technologies.

What do you dislike?

I hate being the one creating the documentation or updating it, I'm fully aware of the need for it and how impacts readability. I'm fully supportive of having an industry standard, but... Maybe Dia or anything cross-platform? I'm literally opening a VM every day just for Visio. It would be really nice a MacOSX version, I would still dislike working with it but not hating it as I do now

Recommendations to others considering the product:

Learn to use it and embrace it even if you hate it, specially in hard times like now it comes in handy.

What problems are you solving with the product? What benefits have you realized?

Creating and updating network diagrams

...more
Xuan LSource : g2crowd.com
(Reviewed on 29 August 2020)
"Good program for flow and gantt charts"

What do you like best?

I'm really passionate about tidiness, organization, and control so naturally, I'm the one on my team tasked with creating the timeline, flowcharts, Gantt map and all other templates that are later used by my team and shared with other parts of the organization, Visio allows me to control the fine details like the aligning and put everything in separate layers so it can be easily filled without the need to touch the template unless it's really needed.

What do you dislike?

It's not available in MacOSX, I'm a Windows user but for some of my coworkers that means that they need a Virtual Machine to run Visio or not running Visio at all

Recommendations to others considering the product:

Align your elements correctly, you'll be making all the people with OSD a big favor, I just can't stand it when something is missaligned.

What problems are you solving with the product? What benefits have you realized?

Creating templates of timelines, flow charts and more things and using them for my job.

...more
Samuel HSource : g2crowd.com
(Reviewed on 24 August 2020)
"Great tool for network diagrams"

What do you like best?

It is easy to work with after you take some quick tutorials and in case you need to do something new in the tool there is a lot of youtube videos and other resources to tell you how to use the tool exactly as you want. Once you create a template you can reuse it very easily by just creating a new layer and working on the new layer with the template in the below layer.

Easy to update, I had to take care of old designs created 8 years ago and the tool was able to open, edit and update the format without any compatibility issue

What do you dislike?

It's a windows only program that I need to use almost every day so I need a VM in order to open it, not a big deal but still anoying it would be a lot better if a MacOSX native application is available but as soon as any MacOSX program comes close to Visio I will switch without a doubt, adding the extra step of opening a VM is not enjoyable.

Recommendations to others considering the product:

Skip the documentation, go to youtube to learn or any other video platform, it is a lot faster compared to the written documentation.

What problems are you solving with the product? What benefits have you realized?

Creating and updating network diagrams

...more
Norman LSource : g2crowd.com
(Reviewed on 12 August 2020)
"Essencial tool for diagram desing"

What do you like best?

Whether you like it or not, it's just the standard for anything diagram related in an enterprise setting, even if the file was made 10+ years and never updated it's going to work anyway and as long as it's made according to clear rules it's going to be understandable for anyone that needs to read it.

After you take some basic tutorials it's really easy to create/edit any diagram and super easy to export to PDF.

What do you dislike?

It is 2020 already and still a Windows-only program, a MacOSX version is not going to hurt Windows sales in any way, there is no reason to really keep it exclusive. If you own a Mac it runs on top of any Virtual container so maybe It's time to get a native application already?

Recommendations to others considering the product:

It is the standard, maybe Dia is better or any other tool, but visio is the one that is going to be required for diagrams most of the time, so it is just a good idea to learn how to use it.

What problems are you solving with the product? What benefits have you realized?

Creating all sort of diagrams we need for our day to day job

...more
User in Hospital & Health CareSource : g2crowd.com
(Reviewed on 05 August 2020)
"MS Visio - Powerful Visualization and Process Design Tool"

What do you like best?

Powerful tool for creating flowcharts, network diagrams, site plans,site surveys, use case diagram and cross functional diagram. This tool is very use full for IT diagrams, server diagrams, data center architecture, etc. It is an excellent tool for network documentation!

What do you dislike?

Make Changes in design is complex.

You have to have a good eye for design.

What problems are you solving with the product? What benefits have you realized?

Overall experience is very good, very helpful when design a complex process flow for organization process.

...more
Roger PSource : g2crowd.com
(Reviewed on 03 August 2020)
"Visio - Great Tool for Diagrams, Flow Charts and More"

What do you like best?

Visio is a great tool, it has allowed me to create numerous Flow Charts and diagrams for work and personal use. The ability to import images, create my own stencils, and just create has improved my work and documentation for my team tenfold.

What do you dislike?

Finding items that are buried two or three options deep is confusing, I'd like the ability to bookmark an item that I commonly use to a single area.

Recommendations to others considering the product:

Visio is pretty much the default for diagramming software, others try to approach what this product can do, but they fail to achieve the same level of functionality. While it is more expensive than the competition, you get what you pay for and if you buy Visio from the start, you won't have wasted your money.

Get Visio for the key staff who require it, its not for everyone, but for those who create maps, charts, diagrams, etc - it is a must have.

What problems are you solving with the product? What benefits have you realized?

We've been creating workflows for distribution to staff that clearly indicate how to do particular jobs to improve device functionality and end user satisfaction. We've also added notes to scans of maps of locations as we plan expansions or new buildings to indicate where PCs, Drops, etc should be placed. None of us have CAD or truly need it when we can use Visio to markup the map and plan out our work.

...more
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