Fuelshine

About Fuelshine

Deep Dive with Clara AI

Fuelshine is mileage tracking, reimbursement, and compliance recordkeeping software for people and teams using personal vehicles for work. It helps drivers log work miles, separate work and personal trips, reduce fuel waste, and maintain cleaner records for tax deductions, reimbursements, and compliance purposes. For businesses, Fuelshine helps manage employee mileage claims, reduce manual logs, avoid missing proof, and keep a clean record of work-related driving. It supports field teams, delivery drivers, sales reps, home healthcare workers, insurance adjusters, and companies managing employees who drive their own vehicles for work. Fuelshine works without hardware installation, making it easier for drivers and teams to track mileage, manage reimbursements, and keep driving records organized with less manual effort.

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Pricing

Free Trial Not Available
Starts at $15.0.
View Detailed Pricing

Platforms Supported

Browser Based (Cloud)
Mobile App (Android, iOS)

Organization Types Supported

All (Small, Medium, Large)
Freelancers
Individuals

API Support

Not available

Modes of Support

Business Hours, Online

Fuelshine Features

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Fleet Management Features

Vehicle Tracking

Helps to connect the software with the vehicle location for availing useful information about the car or vehicle on road in different locations

Vehicle Information

Facilitates availing and viewing all necessary vehicle data and status information from a single dashboard

Mileage Tracking

Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports

Fuel Management

Facilitates monitoring fuel consumption and reducing cost without compromising the service provided

Driver Management

Helps in knowing driver's location in real-time, instant messaging the drivers, automates IFTI reporting, monitor driver's performance, etc.

Work Order Management

Helps in managing and organizing work order in a paperless form to streamline workflow

Tool Tracking

It helps tracking tool repairs, streamlines tool inventory and tool control and ensures right tool is allocated at the right place

Routing

Helps to create optimal routes/paths to reach a location timely, safely and conveniently

Parts Management

Helps in enhancing the fleet part management process, minimize part cost and facilitates taking a better informed operational decision

Maintenance Tracking

Helps to simplify maintenance programs, record maintenance tasks and make detailed maintenance data easily accessible

Maintenance Scheduling

Helps in framing a maintenance plan, gathering and coordinating all the resources to do a job within a specified timeframe

Inspection Management

Helps to streamline all-important inspection program/tasks and automate it to make the process paperless

Dispatch Management

Facilitates the process of assigning drivers and or vehicles to customers

Accident Tracking

Helps to consolidate all accident data for easy retrieval and reference to do driver performance review

Inventory Management

Helps in recording inventory to optimize and fulfill the requirement.

Expense Management Features

Tax Claim

Helps with tax reclaim on expenses and maximizes the tax benefit of the organization.

Reimbursement Management

Helps in managing employee expenses claims and regularize the approval process.

Expense Approval

Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.

Mileage Tracking

Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports

Time & Expense Tracking

Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects

Card Spending Tracker

Automatically tracks the expense done using a linked debit or credit card.

Multi-level Approval

A sequential and thorough review process to approve expenses.

Reconciliation Summary

A statement prepared to report total outstanding payments and receipts.

Bank Feed Sync

Can sync with bank notification and fetch expenses to make entries in the record book.

Receipt Scanner

OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.

Receipt Management

Store and manage receipts of the expenses incurred by the employees.

Multiple Reporting Currency

Reports entries from different origin currencies in the native exchange rate.

Spend Control

To reduce spending and prevent unauthorized use by setting transactional control.

Third-party Integration

Offers synchronization with third-party applications

Workforce Management Features

Performance Scorecards

Assists in systematically evaluating and displaying employee performance metrics

Employee Dashboard

Central interface for employees to view tasks, schedules, and performance metrics.

Geofence

Offers location-based controls and security, crucial for mobile or field workforces

Mobile App

Helps your team to stay top on the business everywhere

Analytics (Workforce)

Helps you track and analyse the performance of the workforce

Compliance Management

Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed

Workflow Management

Helps in managing and ensuring smooth flow of the tasks assigned to a team or organization

Reporting (Analytics)

Provides insightful reports and important business metrics to track and measure the outcomes and progress.

Face Recognition

A biometric verification method that identifies or verifies a person by analysing their unique facial features.

Multi-branch / Location Management

Helps to oversee operations across multiple sites or geographical locations.

Location-based Scheduling

Helps to assign shifts based on geographic location preferences or requirements.

International Usability

Enables adaptation and functioning across various countries

Leave Management

Track and approve employee leave requests systematically

Shift Scheduling

Efficiently allocate and manage employee work shifts to optimize productivity and operational effectiveness

Process Automation

Reduce manual tasks through automated systems and workflows

Regulations Enforcement

Allows to implement and monitor adherence to specific industry or legal standards

AI Powered Labor Optimization

Use artificial intelligence to predict and allocate staffing demands efficiently

Staff Notification

Alerts the employee via email, text, and push notifications upon any new events or changes.

Workforce Forecasting

Automatically predict future workforce needs based on historical data and proactively plan for shortcomings. It illustrates the staffing plan for a specific time period to effectively address both understaffing and overstaffing concerns.

Time & Attendance Management

Helps keeping track of the employee hours to enable recording their worktime

Benchmarking

Setting up standards and targets for your team and team members, so that they are performing at their best

Billing and Invoicing

This feature helps in issuing and handling the invoice and bills.

Access Control

Defines application access to various users. Includes role-based system that controls options to be displayed to different users based on their role

Field Service Management Features

Analytics (Workforce)

Helps you track and analyse the performance of the workforce

Reporting

Sends instant status reports about the task with customer feedback

Real-time Job Tracking

Allows you to view your workforce in real time and improve strategy

Compliance Management

Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed

Offline Reporting

Helps you to save the data offline and synchronize as soon the device connects to the internet

Route Optimization

Determines the cost efficient route to perform the order

Job Scheduling

Helps in allocating jobs to the right person at the right time

Digital Signature

A facility to capture digital signature in a secure format

Attendance Management

Helps to manage employee attendance or workforce presence in the workplace to reduce employee downtime

Inventory Management

Helps in recording inventory to optimize and fulfill the requirement.

Claims Management

Helps to organize and keeping track of insurance claims and as such claims made by patients.

Document Management

Ability to store and manage various information and documents in electronic format.

Billing and Invoicing

This feature helps in issuing and handling the invoice and bills.

GDPR Compliance Features

Multi-user Support

Multi-user support helps a team to collaborate by signing in simultaneously and accessing share each other's work.

Interactive Dashboard

It provides easy visualization of data

Guided Process

The process offers helpful hints and explanations to website owners wherever needed.

Offline Viewing

The offline viewing process helps in viewing the cookie policy when offline.

PIA

Privacy Impact Assessment (PIA) is a tool aims to identify and assess privacy risks throughout a program's development life cycle.

Sensitive Data Identification

Inspects the sensitive data (PII, PCI, PHI) in file contents and classifies the files, folders, and data based on vulnerability

DPIA

DPIA (Data Protection Impact Assessment) is a process to identify and access how data privacy might be affected by specific actions or activities.

Data Mapping

A process to map source data fields to their related target data fields.

Consent Management

It refers to the process where the company collects the personal details of the user through cookies.

White Labeling

To rebrand using customized name, logo and digital impressions

Incident Management

Helps in identifying, analyzing and rectifying a bad incident or issues to ensure it does not reoccur in future

Policy Management

Helps to design, maintain, update and report on compliance rules, regulations and policy status electronically so that it is easily accessible

Multi-language Support

Available in multiple languages to support global customers

Fuelshine Pricing

Free Trial

Not available

No Credit Card Required, Get Started for Free

Pricing Options

Freemium ( Limited Features )

Premium Plans ( Subscription )

Team / Fleet $15.00 $15.00 per user / month

Includes:

Automatic mileage tracking
Work/personal trip classification
CRA/IRS-ready mileage reports
Reimbursement workflow support
Live team/fleet visibility
Grey-fleet recordkeeping
Fuel-saving insights
No-hardware setup for teams using personal vehicles for work.

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Fuelshine FAQs

What is Fuelshine used for?

Fuelshine is used for mileage tracking, mileage reimbursement, fuel-saving insights, and driving-record management for people and teams using personal vehicles for work.

Who can use Fuelshine?

Fuelshine is useful for gig drivers, delivery drivers, field sales teams, home healthcare workers, insurance adjusters, real estate professionals, and businesses managing employee mileage reimbursement.

Does Fuelshine require vehicle hardware?

No. Fuelshine is designed to work without hardware installation, dongles, or vehicle devices. Drivers can track work mileage through the app.

Can Fuelshine help with reimbursement records?

Yes. Fuelshine helps teams maintain cleaner mileage records, trip history, work/personal trip classification, and reimbursement details for review and approval.

Does Fuelshine support teams and fleets?

Yes. Fuelshine supports team and fleet use cases where multiple drivers or employees use personal vehicles for work-related travel.

Is Fuelshine suitable for US and Canada users?

Yes. Fuelshine is focused on North America, especially the United States and Canada, with use cases around mileage tracking, reimbursement, tax records, and compliance recordkeeping.

What is Fuelshine used for?

Fuelshine is Fleet Management Software. Fuelshine offers the following functionalities: