When I Work

About When I Work

When I Work is an award winning time tracking software that helps project reps and managers to keep track of every task in every project. They can build work schedules within minutes and share them with their team members. The best part is that the tool is completely free to use for up to 75 users. The immediate result is that users save an average of 8 hours per week on redundant tasks such as employee scheduling and attendance. With increased automation and employee accountability, no-shows can be significantly reduced and productivity can be boosted. Managers do not have to worry about project scope creeps since they can easily track random employee time-off and shift change requests. Hence, they don’t have to rebuild complete work schedules from scratch since they can review and approve employee requests in real-time - a great tool for industries such as retail, professional services, healthcare, IT, and education.

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Pricing

Free Trial Available
Starts at $2.5.
View Detailed Pricing

SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

100%
Reviews

95%
Momentum

63%
Popularity

92%

Platforms Supported

Browser Based (Cloud)
Mobile App (Android, iOS)

Organization Types Supported

All (Small, Medium, Large)
Individuals

API Support

Available

Modes of Support

Business Hours, Online

When I Work Awards

# 2 Highly Rated Employee Scheduling Software
Q2 2021

# 11 Fastest Growing Employee Scheduling Software
Q2 2021

# 5 Most Popular Employee Scheduling Software
Q2 2021

# 2 Most Worthy Employee Scheduling Software
Q3 2019

# 6 Fastest Growing Employee Scheduling Software
Q3 2019

# 5 Most Popular Employee Scheduling Software
Q3 2019

When I Work Features

Show Feature Explanation

Show Missing Features

Employee Scheduling Features

Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

100%

Employee Timeclock

Seamlessly record time in/out of the shifts and export timesheets to payroll platform.

Shift Swapping

Allow employees to exchange shifts with other qualified employees conveniently.

Staff Notification

Alerts the employee via email, text, and push notifications upon any new events or changes.

Workforce Forecasting

Automatically predict future workforce needs based on historical data and proactively plan for shortcomings. It illustrates the staffing plan for a specific time period to effectively address both understaffing and overstaffing concerns.

Employee Portal

User panel for employees to view, manage their information and requests

Real-time Reporting

Allows users to check campaign real-time status as it happens

Drag and drop Builder

Has a pick-and-drop feature for easier designing

Automated Scheduling

Helps to automate the scheduling processes to reduce paperwork, provide a comprehensive solution and ensure timely updates

Compliance Tracking

Helps in tracking and monitoring and auditing all the regulatory compliance requirements

Reminders

Sends important reminders through email to attendees

Predefined Templates

It holds a bundle of built-in templates that can be used in the projects

When I Work Pricing

Free Trial

Available

Pricing Options

Premium Plans ( Subscription )

Pricing Plans

Standard $2.50 $2.50 per user

Standard Scheduling: $2.50 per User

Time & Attendance: $4 per User (On-Demand Pay included with Time & Attendance)

Workplaces that want better productivity and flexibility from a single easy-to-use employee-focused scheduling platform.

Features

Confident shift coverage
Time clock and schedule integration
Team messaging all in one place
High employee adoption and engagement

Advanced $6.00 $6.00 per user

Standard Scheduling: $6 per User

Time & Attendance: $8 per User (On-Demand Pay included with Time & Attendance)

Workplaces that want a total system with more features and automation that balances the needs of employees and management.

Features

More powerful scheduling
Top-rated tools and experience
Engage staff with flexibility and time tracking
Control your labor budget with ease

Screenshots of Vendor Pricing Page

Disclaimer: The pricing details were last updated on 04/07/2023 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about When I Work Pricing.

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When I Work Reviews

User Rating

4.3/5 (Based on 836 Ratings)

Rating Distribution

Excellent
51.3%
Very Good
34.4%
Average
10.5%
Poor
2.4%
Terrible
1.3%

Do You Use When I Work?

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Review Summary

When I Work is a cloud-based workforce management software that helps businesses streamline scheduling, time tracking, and communication. It offers features such as employee self-scheduling, time-off requests, shift swapping, GPS tracking, and communication tools. Users praise When I Work for its user-friendly interface, ease of use, and helpful customer support. However, some users have reported issues with the mobile app, occasional glitches, and limited customization options. Overall, When I Work is a reliable and user-friendly workforce management solution suitable for businesses of all sizes.

Pros

Userfriendly interface: Simple and intuitive interface makes it easy to use for employees and managers.
Time tracking: Robust time tracking features allow employees to clock in and out, track breaks, and monitor overtime.
Scheduling: Easytouse scheduling tools enable managers to create and manage employee schedules, assign shifts, and track availability.
Affordable pricing: When I Work offers competitive pricing plans that cater to businesses of all sizes.

Cons

Limited reporting capabilities: Basic reporting features may not meet the needs of larger organizations requiring more advanced analytics.
Limited integrations: When I Work does not integrate with all popular HR and payroll systems, which may limit its functionality for some businesses.
Occasional glitches: Users have reported occasional technical issues and glitches that may require support assistance.

When I Work Reviews

AI-Generated from the text of User Reviews