Staff Khata

About Staff Khata

Deep Dive with Clara AI

Staff Khata helps Indian businesses with 10-500 staff connect attendance to payroll. Use Realtime biometric devices, a rotating QR or selfie + GPS radius punches. Review field-team routes, stops and distance; receive WhatsApp/SMS alerts; manage shifts, leave, advances and reimbursements. Run monthly or weekly payroll, generate payslip PDFs and export statutory reports in Excel/PDF. Built for factories, shops, retail chains and field sales or service teams, on web, Android, iOS and 55 languages.

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Pricing

Free Trial Available
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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

60%
Reviews

60%
Momentum

60%
Popularity

60%

Platforms Supported

Browser Based (Cloud)
Mobile App (Android, iOS)

Organization Types Supported

Medium Business
Small Business

API Support

Available

Modes of Support

Online

Staff Khata Features

Show Feature Explanation

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Time & Attendance Features

Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

60%

Biometric / Device Integration

Leave & Absence Management

Reporting & Analytics

Shift Scheduling

Efficiently allocate and manage employee work shifts to optimize productivity and operational effectiveness

Attendance Management

Helps to manage employee attendance or workforce presence in the workplace to reduce employee downtime

Payroll Integration

Employee Time Tracking

Overtime Calculation

Simplifies the process of calculating extra hours worked for by staff or team members

Payroll Features

Leave Tracking (Vacation)

Assist in keeping track of leave and holidays for easing the payment calculation process

Self Service Portal

Provides the employees with a website where they can update their accounts, make bill payments, avail necessary information and other self-help functions

Deductions Management

Helps optimizing deductions workflow and assist in calculating various deductions or additions like ESI, PF, integrating leave, performance

Attendance Tracking

Helps to quickly and easily track the attendance

PEO Services

Professional Employer Organizations (PEOs) offer small and medium-sized businesses affordable HR services and benefits by serving as co-employers and managing compliance, eliminating the need for an in-house HR department.

Tax Filing

Allows the filing of payroll tax forms for federal, state, and local taxes.

EOR Services

Facilitates the management of employment-related responsibilities, compliance, and HR functions associated with Employer of Record (EOR) services

Third-party Integration

Offers synchronization with third-party applications

Wage Garnishment

Helps in deducting the amount from an employee's monetary compensation including salary as per a court order to pay off debt

W-2 Preparation

Helps electronically preparing the W-2 form that reveals the total gross income of an employee.

Multi-country

Supports electronically transfer of payments to employees regardless of the country or state

Direct Deposit

Supports direct deposit which is the most popular method for giving paycheques to employees in an electronic form

Compensation Management

Manages employee compensation related data in an organized and automated manner

Check Printing

Allows previewing and printing standard and customized paychecks

Benefits Management

Helps in monitoring and managing non-wage compensation given to employees besides their regular salaries or wages.

401(k) Tracking

Helps to track and manage matters concerning 401(k) that is a retirement savings plan sponsored by an employer.

Tax Management

Management of finances for payment of tax as well as assessing the advance tax liability to pay your tax in time

Multi-Currency

Enables payment and collection in multiple currencies.

Workforce Management Features

Shift Scheduling

Efficiently allocate and manage employee work shifts to optimize productivity and operational effectiveness

Face Recognition

A biometric verification method that identifies or verifies a person by analysing their unique facial features.

Performance Scorecards

Assists in systematically evaluating and displaying employee performance metrics

Multi-branch / Location Management

Helps to oversee operations across multiple sites or geographical locations.

Location-based Scheduling

Helps to assign shifts based on geographic location preferences or requirements.

International Usability

Enables adaptation and functioning across various countries

Employee Dashboard

Central interface for employees to view tasks, schedules, and performance metrics.

Leave Management

Track and approve employee leave requests systematically

Process Automation

Reduce manual tasks through automated systems and workflows

Regulations Enforcement

Allows to implement and monitor adherence to specific industry or legal standards

AI Powered Labor Optimization

Use artificial intelligence to predict and allocate staffing demands efficiently

Geofence

Offers location-based controls and security, crucial for mobile or field workforces

Staff Notification

Alerts the employee via email, text, and push notifications upon any new events or changes.

Workforce Forecasting

Automatically predict future workforce needs based on historical data and proactively plan for shortcomings. It illustrates the staffing plan for a specific time period to effectively address both understaffing and overstaffing concerns.

Mobile App

Helps your team to stay top on the business everywhere

Analytics (Workforce)

Helps you track and analyse the performance of the workforce

Compliance Management

Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed

Workflow Management

Helps in managing and ensuring smooth flow of the tasks assigned to a team or organization

Reporting (Analytics)

Provides insightful reports and important business metrics to track and measure the outcomes and progress.

Time & Attendance Management

Helps keeping track of the employee hours to enable recording their worktime

Benchmarking

Setting up standards and targets for your team and team members, so that they are performing at their best

Billing and Invoicing

This feature helps in issuing and handling the invoice and bills.

Access Control

Defines application access to various users. Includes role-based system that controls options to be displayed to different users based on their role

Staff Khata Pricing

Free Trial

Available

No Credit Card Required, Get Started for Free

Pricing Options

Freemium ( Limited Features )

Premium Plans ( Subscription / Quotation Based )

Starter Free

Free forever for up to 50 staff. Basic attendance, biometric connection and reports.

Start Free Trial

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Mobile attendance

Staff Khata FAQs

How do employees mark attendance in Staff Khata?

Through Realtime biometric devices, a QR that rotates every 40 seconds, or selfie + GPS radius punches from the mobile app.

Which languages and devices does Staff Khata support?

Staff Khata is cloud software on web, Android and iOS, available in 55 languages including Hindi and Marathi.

Does Staff Khata run payroll?

Yes. It runs monthly and weekly payroll from attendance, leave and late marks, handles advances and reimbursements, and generates payslip PDFs and Excel/PDF reports.

What is Staff Khata used for?

Staff Khata is Time & Attendance Software. Staff Khata offers the following functionalities: