DocBoss

Excel is a spreadsheet application with severe limitations since it was not designed specifically for document control. Excel is no longer suitable for document control when more than one person uses the spreadsheet, you have multiple locations, you add data on a regular and recurring basis, or you routinely produce custom documentation for different customers.

Once your organization starts regularly handling projects where 15+ customized documents are required, you might be doing yourself and your customers a disservice by continuing to use Excel or another manual, non-document control specific method.

Excel is not document control-specific, and requires someone to manually build and maintain every register, tracking sheet, and submittal log, and that person's knowledge leaves with them when they change roles.

DocBoss automates the register, tracks submission history, applies customer-specific formatting, and generates transmittals and databooks directly from the same system, so nothing depends on one person's spreadsheet skills or institutional memory. You also get real-time visibility across all projects simultaneously, which no spreadsheet setup realistically delivers.

SharePoint is a web application associated with collaboration and information sharing, not document control and submission. SharePoint also requires the implementation of third-party applications to provide functionality that comes standard with DocBoss.

DocBoss is an application that was designed specifically for project document control. DocBoss helps you meet the customer specifications for managing and submitting documentation to engineering firms and other organizations. Document control activities require functionality that document management systems like SharePoint normally don’t provide.

Document control provides a framework for document creation and ongoing management including issues related to security, version control, review cycles, visibility, availability, and provides an overall controlled and reliable audit trail.

A good document control system provides visibility into where documents are at any time in the process, provides a paper trail that allows you to properly control documents, and enables the automation of previously manual tasks.

A good document control system will ultimately enable you to manage and deliver custom documentation by building the document register, preparing custom compilations (databooks) using customer templates, building submittal packages, and providing project reporting.

Absolutely. In fact, DocBoss was designed with companies like you in mind. Since DocBoss is a web-based application, all users need is a browser to log in from anywhere in the world to access it.

And since DocBoss users are named users, they simply login with their own personal user name and password. No more wondering when a change was made, which document is the most recent, or which staff member changed or added a document since DocBoss tracks all of this for you.