Home/Document Management Software/M-Files
Updated on: May 15, 2021
What is M-Files ?
M-Files - Document Management Software
97% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More

M-Files

An Intelligent Information Management Platform For Businesses
(425 Ratings) Write Review

M-Files is a platform that offers a variety of features that help businesses take care of their content and documents so that employees can concentrate on more value-adding tasks. It improves efficiency by changing the way paper documents are stored by transforming them into searchable PDF documents. It helps organize content with metadata where information is put in context, so that information can be searched and found easily using different criteria. The platform allows users to search for information in any system or repository without any problem. Information can be found, accessed, and managed in one view. Users can access content anytime, anywhere with any device even in offline mode. It enables users to easily share the documents with anyone and also add workflows to automate business processes. M-Files allows users to configure the platform and use templates to support general use cases and also comply with laws and regulations.

M-Files Features Show All Features

M-Files Technical details

Support Business Hours Online Customer Type Freelancers Large Enterprises Medium Business Small Business
API Location / Phone Number Plano, Texas / +1 800-224-4074
Deployment SaaS/Web/Cloud Mobile - Android Mobile - iOS Installed - Windows Category Document Management Software

M-Files Pricing

Pricing ModelFree Trial , Quotation Based
M-Files
Custom

Features

  • Work Remotely
  • Access anywhere
  • Capture and transform
  • Collaborate
  • Compliance
  • Content intelligence
  • Organize with metadata
  • Make it yours
  • Search anywhere
  • Security
  • Workflows

Disclaimer: The pricing details were last updated on 01/02/2019 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

M-Files FAQs

M-Files is Document Management Software. M-Files offers the following functionalities:

  • Version Control
  • Collaboration Tools
  • Compliance Tracking
  • Document Archiving
  • Document Assembly
  • Document Indexing
  • Document Retention
  • e-Signature
  • File Recovery
  • File Type Conversion
  • Offline Access
  • Optical Character Recognition (OCR)

Learn more about M-Files features.

M-Files provides a custom pricing for their software.

Learn more about M-Files pricing.

No, M-Files does not offer a free plan.

Learn more about M-Files pricing.

Yes, M-Files provides API.

Ask the Community View Community

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M-Files Reviews

OVERALL RATING
4.3
Based on 425 Rating(s)
Rating Distribution
  • 64.9 %
  • 29.7 %
  • 3.4 %
  • 0.7 %
  • 1.4 %
SHARE YOUR EXPERIENCE Write a Review
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PearlSource : financesonline.com
(Reviewed on 06 May 2020)
Robust platform with high efficacy

PROS & CONS

What are the best aspects of this product?

Reliable document storage for confidential files of any business. It can handle thousands of files, keep them in nice classification through electronic signatures, and each file are easy to find through convenient search. M-Files also has wonderful templates that make it more amusing to use. Moreover, it is very smooth, easy to use, and it gives me a satisfying user experience all the time.

What aspects are problematic or could work better?

M-Files is not an affordable platform, especially when comparing its price to its competitors. It works efficiently for our business operations, though.

What specific problems in your company were solved by this product?

M-Files is a robust and outstanding platform for storing sensitive business files. It helps you sort out such documents easily too since you can conveniently copy, move, and paste through its system. Searching your files is also hassle-free. It even offers stellar document editing features that are handy for certain tasks. This is a terrific solution that has made a huge chunk of our operations smooth and intuitive.

Are you a current user of this product?

No

...more
Angela SSource : g2crowd.com
(Reviewed on 07 March 2020)
"Powerful and effective tool"

What do you like best?

M-files is also known as a very good document keeping system that completely ensures every type of company’s integral data. It comes with a variety of unique templates that always makes my work more enjoyable and less boring. Furthermore user interface of this software makes my working quite easy as I can easily understand all the features and functionalities. It helps me to search each and every file or document that is present inside the vault. I like the most about it, is the e-signature features that significantly differentiate between my documents.

What do you dislike?

On talking about the drawbacks that I faced in this application is its cost that is quite a lot more than others. Otherwise I do not have any issue with this program.

Recommendations to others considering the product:

I love the way in which it shares my files with so much convenience to teammates. Also, another plus point in this product is its high level security system that allows me to give the best security in the world to my documents and also to protect them from any kind of threats. This solution suits every type of organization in spite of their size and resources.

What problems are you solving with the product? What benefits have you realized?

Every feature is quite unique in this software as it helps me to provide immense support to give a centralized place for every type of document. I can easily edit all my documents with its powerful editing tools. Dragging and dropping down facility of this product allows to locate various files and folders. I really like the way it helps in automating the workflow that I wanted to be done in time. I really prefer it over other applications of this regard because of its huge functionality and the versatile nature. Thus, for me this application is a true support in terms of creating a separate portion for all the integral documents.

...more
AlexandriaSource : financesonline.com
(Reviewed on 16 November 2019)
How we implemented M-Files in our local government unit

PROS & CONS

What are the best aspects of this product?

The top features of M-Files are its user-friendliness and exceptional search functionality. Because of it, we no longer have to think about where our files now. Rather, we now think about exactly what kind of document we are facing in the search results. Furthermore, despite its powerful capabilities, M-Files remains intuitive and responsive even on mobile devices. It also helps our business that this software can synchronize with Microsoft software.

What aspects are problematic or could work better?

A product can always be better but in the case of M-Files, there is not much to work on. They are already working hard on their R&D and their AI integration, which could be a boon for them. It would be great if they could connect with OneDrive faster to make its integration with Microsoft's suite complete.

What specific problems in your company were solved by this product?

M-Files has allowed us to adopt an ECM seamlessly. As such, our workplace is beginning its journey to becoming paperless.

Are you a current user of this product?

Yes

...more
BonitaSource : financesonline.com
(Reviewed on 12 November 2019)
M-Files has streamlined our content management

PROS & CONS

What are the best aspects of this product?

M-Files has been a boon to our business from the very first time we set it up and used it. It offers top-notch security and it even provides adequate cloud storage space for our files. It does not scrimp on accessibility either because we can use it on desktops, laptops, smartphones, and tablets. Also, we never encounter problems with uploading, editing, and sharing files. As such, we have increased our productivity.

What aspects are problematic or could work better?

M-Files is a well-rounded tool. With regards to its features, there is nothing to dislike. Unfortunately, it is rather steep for small businesses.

What specific problems in your company were solved by this product?

M-Files has transformed our content management because of its user-friendly interface. It has given us peace of mind with regard to our files too because of the cloud storage it provides.

Are you a current user of this product?

No

...more
Maria Jose GSource : g2crowd.com
(Reviewed on 03 October 2019)
"EFFICIENT & ACCURATE"

What do you like best?

We have been using M-Files for over a year and it is amazing it has saved us a lot of time making everyone's job easier and effective. It is a great tool to organize your work flow while giving everyone access to the information simultaneously. It has impacted our customer service in a positive way and has cut our expenses as we are almost paperless.

What do you dislike?

The set up is not the easiest as a work flow needs to be created but once is up it is a great tool.

Show More
What problems are you solving with the product? What benefits have you realized?

Information availability

Cost reduction

Efficiency

...more
ElouiseSource : financesonline.com
(Reviewed on 30 September 2019)
M-Files is a very capable application with wide integration

PROS & CONS

What are the best aspects of this product?

M-Files has many modules but the best one for me is its Quality Management aspect. It has allowed me to arrange and track documents and data in our system, making it a helpful tool for our business that has to stay compliant with rules and regulations. M-Files has been advantageous for us in managing a wide range of tasks using a turnkey method. It is also a great solution because it offers different deployment options: on-premises, in the cloud, or hybrid environment.

What aspects are problematic or could work better?

There is nothing to dislike about M-Files because it is an integrated solution with SAP, Salesforce, NetSuite, and SAP among the only few third-party software it can connect with.

What specific problems in your company were solved by this product?

Our company has gained much from using M-Files: smoother-flowing work processes, reusable information, content security, and data availability. These make M-Files an all-around solution. More than that, the software has a powerful search function that lets us find documents using different options such as keywords, document type, file name, and even document content that have made things easier for us.

Are you a current user of this product?

No

...more
QuintenSource : financesonline.com
(Reviewed on 07 September 2019)
M-Files is superior in being intuitive and efficient

PROS & CONS

What are the best aspects of this product?

M-Files is a user-friendly application that can synchronize with multiple data sources like Microsoft Office, SAP, and Dynamics CRM. It has been beneficial to our company in retrieving the files and documents we need.

What aspects are problematic or could work better?

There is nothing I do not like about M-Files because it is a huge timesaver that can adapt to our requirements. On top of that, there are no surprise charges even though it can store a large volume of information in its database.

What specific problems in your company were solved by this product?

With M-Life, I managed to connect Microsoft Office, SAP, and Dynamics CRM. I've been using it for over a year now and I am using this experience towards being efficient in retrieving the right files and documents.

Are you a current user of this product?

No

...more
Source : g2crowd.com
(Reviewed on 10 June 2019)
"It's great integrates with several applications!"

What do you like best?

M-Files is very suitable for almost any environment, my favorite is Quality Management. It is different because it is a content management tool that helps users organize, manage and track documents and information. It is ideal for any regulated or compliance company that wants to improve compliance or is working to achieve it. Local implementations are available, based on the cloud and hybrids. M-Files helps us powerfully with the control of documents, requests for change, planning and execution of audits, management of problems and risks, and training with a turnkey approach.

What do you dislike?

I do not dislike anything. Integrations with various applications, including SAP, Microsoft Dynamics, Salesforce and NetSuite, are available.

Recommendations to others considering the product:

M-Files is recommended because it provides a next-generation intelligent content management platform that improves business performance by helping people find and use information more effectively. Key features include version control, mobile access, electronic signature capabilities, automated workflows, document templates, permission management and offline access. Automated workflow tools include notifications sent to users when they need to review or approve changes in documents.

What problems are you solving with the product? What benefits have you realized?

In the company we have benefited immensely because it allowed us to improve the workflow, increase the reuse of information, eliminate redundancy, control content safely and avoid conflicts and data loss, all in one management solution. unique and intuitive content that integrates with Windows Explorer. In addition, the M-files search engine allows users to search for documents by name, document type, keywords and more. Likewise, it allows users to search within the text of the document.

...more
Source : g2crowd.com
(Reviewed on 31 May 2019)
"An Amazing File Management App"

What do you like best?

I like the ease of uploading, downloading and sharing files. File retrieval is also effortless. The cloud storage space is also sufficient.

What do you dislike?

My concern is that M-files ain't afffordable to all businesses.

Recommendations to others considering the product:

M-files is great and makes file management easy. It's a must have.

What problems are you solving with the product? What benefits have you realized?

We use M-files as a file management tool. It's easy to use and effective.

...more
Source : g2crowd.com
(Reviewed on 10 May 2019)
"User Friendly And Time Saving Software"

What do you like best?

The mfiles is a good intelligent Software where it is integrated with different sources like office,Sap, Dynamic Crm. It will helpful for finding the exact documents and no problem exists in mfiles and it stores large amount of database

What do you dislike?

There is no least about this software since it saves time and flexibility. No hidden cost

Recommendations to others considering the product:

It helps completely internal and increase the revenue growth and no hidden cost and saves the database and focus on right information and objective. I will recommend this product to the business concern and my friends

What problems are you solving with the product? What benefits have you realized?

Mfiles is intergrated with the Microsoft dynamic , Office , CRM etc.. since i use this product for more than a year and i have lots of experience also it helps towards finding the right documents instead of spending more time with the software.There is no problem with the software and it is one of the intelligent software we use it for time saving and productivity.

...more
Read All Reviews

Videos on M-Files

M-Files Intelligent Information Management
M-Files Intelligent Information Management
M-Files Back Office
M-Files 2018 with Intelligent Metadata Layer Demo - Short

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