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Updated on: October 2, 2022

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Zoho Docs

Online data storage and management software

(193 Ratings) Write Review

What is Zoho Docs and how does it work?

Zoho Docs is a document management and file storage tool that is available both in web-based form as well as in SaaS version. The software can be accessed and run on multiple devices at anytime, round the clock. This document management software contains certain useful collaboration and file sharing features as well. You can store all your business and personal files like documents, images, spreadsheets, presentations, favorite movies, music etc in a centralized location. The tool simplifies the file sharing process. Zoho Docs allows you to create backup of all your stored files and transfer them from multiple file storage system. It works both online and offline, so no downtime issue.

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Zoho Docs Awards

Zoho Docs Features Show All Features

Document Management Features

Optical Character Recognition (OCR)Helps in converting scanned paper documents into editable files
Offline AccessOffline access allows your team members to access the collaboration software even if they aren’t connected to the internet. There can be various issues like network failure, weak signals, Wifi connectivity issues, or low coverage that may hamper productivity. But offline access allows you to still interact with the software despite network issues.
File Type ConversionFile conversion is the process of taking a file of one format and changing it into another. This is especially handy since you may one day work with files which are not compatible with the different programs you need to use.
File RecoveryThe restoring or retrieval of missing or damaged files from a disc or hard drive is known as file recovery. Also known as data recovery, it involves salvaging lost, corrupted, or formatted files from a secondary storage in cases where data stored in those files cannot be accessed in the usual way.
e-SignatureAn electronic signature, also known as an e-signature, is a legal method of obtaining permission or approval on electronic documents or forms. In almost every process, it can take the place of a handwritten signature.
Document IndexingDocument indexing is the process of identifying specific attributes of a document in order to make correct document retrieval easier and faster. This is achieved by the use of an index, which is a system for making descriptive data easier to find. It's important that document indexing is performed correctly; otherwise, getting back to a scanned document would be difficult, if not impossible.
Document AssemblyThe design of systems and workflows that assist in the development of electronic documents is known called document assembly or document automation or document management. These include logic-based systems that assemble a new document from pre-existing text and/or data segments. Certain companies are gradually using this method to put together legal documents, contracts, and letters. Companies may also use document assembly to reduce data entry time, proof-reading time, and the risks associated with human error.
Document ArchivingDocument archiving involves storing documents that you don't use on a daily basis in a safe location for an extended period of time. It's a difficult process to master, and getting it wrong will leave you vulnerable to security breaches. Data archiving services will handle your records for you, reducing the risk of errors and enhancing data security.
Compliance TrackingCompliance tracking is the process of organizing and monitoring compliance-related data and activities to ensure that no detail is overlooked. Compliance tracking can keep you updated as rules and standards shift, and it can also help you better understand how to prepare for projects, resources, and deadlines in the future.
Collaboration ToolsCollaboration tools make it easier for people to work together. A collaboration tool's aim is to assist a group of two or more people in achieving a shared goal or objective. Paper, flipcharts, post-it notes, and whiteboards are examples of non-technical collaboration tools. Collaboration software, on the other hand, is a technological tool.
Version ControlThe process of monitoring and handling changes to software code is known as version control, also known as source control. Version control systems are automated tools that aid software development teams in managing source code changes over time. Version control systems help software teams operate quicker and smarter as development environments have accelerated.
Document RetentionDocument retention is a system that allows you and your employees to automatically create policies and determine what should be done with particular documents or records at a certain point of time.

Zoho Docs Technical details

Support	Business Hours Online	Customer Type	Freelancers Large Enterprises Medium Business Small Business
API		Location / Phone Number	Pleasanton, California / +1 888-900-9646
Deployment	SaaS/Web/Cloud Mobile - Android Mobile - iOS	Official Website	https://www.zoho.com/docs/
Deployment	SaaS/Web/Cloud Mobile - Android Mobile - iOS	Category	Document Management Software

Zoho Docs Pricing

Pricing ModelFree Trial , Freemium , Subscription

MONTHLY YEARLY

Free

Zoho Docs is always free for teams of up to 5 users.

Features

5GB /User
Desktop Sync
1GB File upload limit
Admin Controls
Zoho Office Suite
SSL
File versioning upto 25 versions
Secure file collaboration
Two- factor Authentication
Mobile app
In-app chat
Email notification

Standard

$4 /User/Month Billed Yearly

Enhanced security, better collaboration, organization-wide reporting and analytics.

Features

100GB /User
Includes features of Free plan, plus
5GB File upload limit
Unlimited File Versions
GApp integration
Password-protected / Expiry links
Send files to non-Docs users
Advanced analytics & reporting
Audit trail (individual team member activity details)
Custom branding
Group sharing

Premium

$6.40 /User/Month Billed Yearly

More storage, robust admin controls, active directory and single sign on.

Features

1TB /User
Includes features of Standard plan, plus
25GB File upload limit
SAML based SSO integration
Supports Active Directory groups
Transfer file ownership during exit
eDiscovery (Find any file across org account)
Unlimited file recovery
Email In
Task and Reminders

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Disclaimer: The pricing details were last updated on 18/10/2021 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about Zoho Docs pricing.

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