Docsvault Pricing, Reviews and Features (December 2023)

Docsvault Features Show All Features

Document Management Features

Optical Character Recognition (OCR)Helps in converting scanned paper documents into editable files
Offline AccessOffline access allows your team members to access the collaboration software even if they aren’t connected to the internet. There can be various issues like network failure, weak signals, Wifi connectivity issues, or low coverage that may hamper productivity. But offline access allows you to still interact with the software despite network issues.
File Type ConversionFile conversion is the process of taking a file of one format and changing it into another. This is especially handy since you may one day work with files which are not compatible with the different programs you need to use.
File RecoveryThe restoring or retrieval of missing or damaged files from a disc or hard drive is known as file recovery. Also known as data recovery, it involves salvaging lost, corrupted, or formatted files from a secondary storage in cases where data stored in those files cannot be accessed in the usual way.
e-SignatureAn electronic signature, also known as an e-signature, is a legal method of obtaining permission or approval on electronic documents or forms. In almost every process, it can take the place of a handwritten signature.
Document RetentionDocument retention is a system that allows you and your employees to automatically create policies and determine what should be done with particular documents or records at a certain point of time.
Document IndexingDocument indexing is the process of identifying specific attributes of a document in order to make correct document retrieval easier and faster. This is achieved by the use of an index, which is a system for making descriptive data easier to find. It's important that document indexing is performed correctly; otherwise, getting back to a scanned document would be difficult, if not impossible.
Document AssemblyThe design of systems and workflows that assist in the development of electronic documents is known called document assembly or document automation or document management. These include logic-based systems that assemble a new document from pre-existing text and/or data segments. Certain companies are gradually using this method to put together legal documents, contracts, and letters. Companies may also use document assembly to reduce data entry time, proof-reading time, and the risks associated with human error.
Document ArchivingDocument archiving involves storing documents that you don't use on a daily basis in a safe location for an extended period of time. It's a difficult process to master, and getting it wrong will leave you vulnerable to security breaches. Data archiving services will handle your records for you, reducing the risk of errors and enhancing data security.
Compliance TrackingCompliance tracking is the process of organizing and monitoring compliance-related data and activities to ensure that no detail is overlooked. Compliance tracking can keep you updated as rules and standards shift, and it can also help you better understand how to prepare for projects, resources, and deadlines in the future.
Collaboration ToolsCollaboration tools make it easier for people to work together. A collaboration tool's aim is to assist a group of two or more people in achieving a shared goal or objective. Paper, flipcharts, post-it notes, and whiteboards are examples of non-technical collaboration tools. Collaboration software, on the other hand, is a technological tool.
Version ControlThe process of monitoring and handling changes to software code is known as version control, also known as source control. Version control systems are automated tools that aid software development teams in managing source code changes over time. Version control systems help software teams operate quicker and smarter as development environments have accelerated.

Docsvault Technical details

Support

Business Hours

Customer Type

Freelancers Large Enterprises Medium Business Small Business

API

Location / Phone Number

Linwood, New Jersey / +1 732-960-3330

Deployment

SaaS/Web/Cloud Mobile - Android Mobile - iOS Installed - Windows

Official Website

https://www.docsvault.com/

Category

Document Management Software

Docsvault Pricing

Pricing ModelFree Trial , Quotation Based

Small Business

Custom

Features

Version Control System
Simple Workflow With Email Notifications
Custom Document Profiling (Index Fields)
Concurrent Access with Overwrite Protection (Checkin/Checkout Feature)
Document Notes (With User and Time Log)
Schedule Document Tasks and Reminders
Customizable Document Statuses like Draft, Revision, Published, etc. with associated flags, security and ownership settings
Set Relations Between Documents
Document Links – Virtually Place a Document in Multiple Locations
Folder Sections With Colored Tabs
Folder Templates (Predefined Folder Structures)
File Templates (Predefined set of draft documents for later one-click creation of repetitive documents)
Microsoft Office Word, Excel and PowerPoint Integration
Outlook Integration (Save Emails/Attachments. Attach Documents to Emails)
Save files directly from any application using Windows Explorer Integration
Customizable document IDs to reference files in the repository with your own ID format
Create your own custom index fields and profile documents with relevant metadata for different types of documents in your repository
Index fields can be free text input, predefined static lists, dates, numbers, auto incremental, etc.
Allow choice of profiles or enforce consistency by mandating the use of specified profile under certain locations
Apply predefined/custom validation rules for checking entered values (ex: zip code, phone#, IDs, currency, percentage, integer, etc.)
Automatically name documents, add description and notes based on index values during import
Auto-populate dynamic index values such as current user, date, day, time, etc.
Set indexes to inherit values automatically from their parent folder
Fine-Grained Access Control (Users and Groups)
System-Level Rights For Different System Activities
Prevent users from exporting Documents out of the system
User-Based and Folder Based Ownership Overrides
Active Directory Integration for user authentication
Disable user logins after n number of failed login attempts for security
Importing Static Index values from predefined CSV or XML file lists
Built-in Advanced Scanning Tools
Document Assembly Before Imports (split, merge, rescan, drag and drop pages, etc.)
Multiple Scan Profiles To Accomplish Different Scan Jobs
Scan from any TWAIN-compliant scanner or any folder
Rubber Band OCR for quick profiling
Automatic Document Separation (Barcode, Blank Page, etc.)
Watch Folders or Hot Folders for auto imports from a specified location
Save documents as PDF Files from any application
Comprehensive Search (Simple and Advanced)
Full-text Indexing For Searching Within File Contents
Saved Searches (Public and Private)
Refine Searches To Narrow Down Search Result
Export Search result in different file formats
Integrated PDF Manipulation (PDF Editor)
Correct PDFs with features like redact, erase, edge cleanup, straighten crooked pages, adjust clarity and much more ( PDF Correction Tools)
Assemble PDFs (Append, Reorder, Split, Crop, Extract, etc.)
Merge multiple PDFs to create a new file
Annotate PDFs (Highlight, Notes, Draw, Type, etc.)
Edit PDFs (Change, Move or Delete Text and Images)
Add watermarks, bates numbering, barcode, and e-signature. Import and export comments and retrieve Adobe Acrobat Forms data
Scan and append new pages to any PDF
Convert text and image-based files (Word, Excel, and Images) to PDFs
Folder and File Activity Monitoring
Set instant or periodic Email Alerts for document events for yourself or your team
The query for all activities by any user or under a specified location
Export reports in different file formats
Route document and assign a task to other users
Allot or forward task to an individual or a group
Notifications and schedule reminders via email and/or popup alerts
Review the entire tasks workflow (history of the task)
Add task-related notes
Assign Personal task and reminders
Export Task lists in various file formats
OCR Add-on (Optional)
Open Multiple Locations in Different Tabs
Details View With Sorting and Filters
Customizable Columns (Display Document Index Values)
Thumbnail View With Variable Thumbnail Sizes
Per Folder / Per User View Settings
Drag and Drop / Copy and Paste Simplicity
Customizable Folder Icons (Choose From a List of Import Your Own)
Windows Explorer Like Simple Interface
Previous and Next buttons to navigate through recent locations
Memory for recently used search terms, folders, files, etc.
Email any document version instantly with Docsvault Quick Email
Export file lists in xml, csv, xls, xlsx and pdf format
Search option in Navigation Dialog to quickly locate folders
My Workspace area to quickly access user-specific documents (such as checked out docs, favorite folders & files, recently docs accessed/created, etc.)
Task Calendar to keep track of active and overdue workflow, personal and assigned tasks
Automated Full and Incremental Backups (if SQL server is installed by Docsvault)
Broadcasting and Server-side event Alerts
Server-side Management Tools
Service Availability Monitoring
Database: Microsoft SQL Server 2008 or above with full-text indexing and file stream support. (The free SQL 2014 edition is included by default)
Type of User Licensing: Named, Read-Only, Concurrent
Minimum number of users: 5
Maximum number of users: Unlimited

Enterprise

Custom

Features

Create and Edit Word, Excel and PDF document within Docsvault
Preview contents of all common file formats (Word, Excel, Emails, Tiff, PDF, Images and Drawings) without their native applications
Includes features of Small Business plan, plus
Email Templates
Address book
Identify and retrieve files using Unique System IDs assigned automatically
Share documents with other users adding automated expiry date and simplified access rights
Online Document Management/Web Access
Mobile Apps
Set auto relation between documents based on same index values
Auto document filing based on entered index values
Records Retention
Reports and Charts (view and exports in different file formats)
Maintain parallel repository in simple windows folders
Link Document Profiles to External Databases
Export entire Docsvault repository with metadata
Export Document Profile values as CSV, Xls, XML, etc
Profile-based Auto Filing of scanned documents
Smart Search: Access Docsvault files/folders from any 3rd party application using simple ‘hotkey’ creating virtual integration
Advanced Audit Trial (logs all activities along with from-to information on events)
Access the entire Task Manager using a web browser
Automated Electronic Workflow
Advanced Capture Add-On (Optional)
Advanced Profiles Add-On (Optional)
Barcode Reader Add-on (Optional)
Advanced Import Add-On (Optional)
API Add-On (Optional)
Email Automation Add-On (Optional)
Digital Signature Add-On (Optional)
Web eForms Add-on (Optional)
Analytics Tools Add-on (Optional)
Centralized Management of User Settings
IIS Server: 7.x or higher with asp.net support
Type of User Licensing: External

Ultimate

Custom

Features

Includes features of Enterprise plan, plus
OCR Add-on
Advanced Capture Add-On
Advanced Profiles Add-On
Barcode Reader Add-on
API Add-On
Email Automation Add-On
Digital Signature Add-On
Web eForms Add-on
Analytics Tools Add-on

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Disclaimer: The pricing details were last updated on 26/03/2019 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

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