M-Files vs DocuWare Comparison

98% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

M-Files

Document Management Software

4.3 941 user ratings

Visit Website

98% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

DocuWare

Document Management Software

4.4 329 user ratings

Visit Website

Overview

Description	M-Files is a platform that offers a variety of features that help businesses take care of their content and documents so that employees can concentrate on more value-adding tasks. It improves efficiency by changing the way paper documents are stored by transforming them into searchable PDF documents. It helps organize content with metadata where information is put in context, so that information can be searched and found easily using different criteria. The platform allows users to search for information in any system or repository without any problem. Information can be found, accessed, and managed in one view. Users can access content anytime, anywhere with any device even in offline mode. It enables users to easily share the documents with anyone and also add workflows to automate business processes. M-Files allows users to configure the platform and use templates to support general use cases and also comply with laws and regulations. Read more	DocuWare allows users to secure and digitize their information to flow effortlessly between their decision-makers at any time, from anywhere, and from any device. The tool negates wasted time and uncertainty from users' processes, making them free to focus on the work that drives productivity and profit. DocuWare is perfect for distributed and remote teams that need to operate at full productivity. It also has an invoice processing feature which lets users break free from data entry and paper-based systems; it automatically processes all incoming invoices with its cloud solution. DocuWare Process Planner is an easy-to-use tool to map the processes commonly used in businesses. It lets them draw fast, collaborate in real-time, and export easily. DocuWare lets users centralize, organize, and secure their employee records and improve processes from recruiting to annual reviews to talent management. It also centralizes and organizes brochures, presentations, white papers, battle cards, and templates. Read more
Pricing Options	Free Trial Not Available M-Files Offers Custom plan.	Free Trial Not Available DocuWare Offers Custom plan.
SW Score & Breakdown	98% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more 100% Reviews 95% Momentum 64% Popularity 88%	98% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more 100% Reviews 89% Momentum 72% Popularity 87%
SaaSworthy Awards	Not Available	# 1 Most Worthy # 2 Fastest Growing

Features

Total Features	12 Features	12 Features
Common Features for All	Collaboration Tools Interactive tools meant to make the application highly collaborative and encourage teamwork Compliance Tracking Helps in tracking and monitoring and auditing all the regulatory compliance requirements Document Archiving Helps in storing documents which have become obsolete but is important as historical data Document Assembly Helps in creating a document on an automated basis Document Indexing Allows tagging documents with separate search-friendly terms to make them easily accessible. Document Retention Helps in deleting automatically confidential files at a certain point of time, transfer file to new folders or to specified people to avoid misuse of vital information File Recovery Helps in recovering lost, inaccessible, damaged or deleted files from a hard drive or disk File Type Conversion Helps in converting one file type into another without compromising the data quality and visibility Offline Access Allows users to access files and documents in offline mode Optical Character Recognition (OCR) Helps in converting scanned paper documents into editable files Version Control It gives the team the ability to recall specific versions of a document, code, content, file, or folder that records changes over time. e-Signature Electronic Signatures help users to sign their digital documents remotely + 9 More - Show Less	Collaboration Tools Interactive tools meant to make the application highly collaborative and encourage teamwork Compliance Tracking Helps in tracking and monitoring and auditing all the regulatory compliance requirements Document Archiving Helps in storing documents which have become obsolete but is important as historical data Document Assembly Helps in creating a document on an automated basis Document Indexing Allows tagging documents with separate search-friendly terms to make them easily accessible. Document Retention Helps in deleting automatically confidential files at a certain point of time, transfer file to new folders or to specified people to avoid misuse of vital information File Recovery Helps in recovering lost, inaccessible, damaged or deleted files from a hard drive or disk File Type Conversion Helps in converting one file type into another without compromising the data quality and visibility Offline Access Allows users to access files and documents in offline mode Optical Character Recognition (OCR) Helps in converting scanned paper documents into editable files Version Control It gives the team the ability to recall specific versions of a document, code, content, file, or folder that records changes over time. e-Signature Electronic Signatures help users to sign their digital documents remotely + 9 More - Show Less

Technical Details

Organization Types Supported	Freelancers Large Enterprises Medium Business Small Business	Freelancers Large Enterprises Medium Business Small Business
Platforms Supported	SaaS/Web/Cloud Mobile - Android Mobile - iOS Installed - Windows	SaaS/Web/Cloud Mobile - Android Mobile - iOS Installed - Windows
Modes of Support	Business Hours Online	Business Hours Online
API Support	Available	Available

Reviews & Ratings

User Rating	4.3/5 941 user ratings	4.4/5 329 user ratings
Ratings Distribution	Excellent 43.2% Very Good 43.5% Average 9.1% Poor 3.4% Terrible 0.8%	Excellent 63% Very Good 28.2% Average 2.1% Poor 1.6% Terrible 5.1%
Review Summary	Users appreciate M-Files' user-friendly interface, ease of use, and robust features for document management and collaboration. Its integration capabilities, metadata management, version control, and security features are highly praised. Additionally, users find its customer support responsive and knowledgeable. However, some users have reported occasional issues with performance, bugs, and the learning curve associated with its advanced features. Overall, M-Files is a well-received document management solution valued for its user-centric design, comprehensive capabilities, and positive customer experiences.	Overall, DocWare receives positive feedback from users, emphasizing its flexibility, customization options, and robust document management capabilities. It excels in providing secure access controls and seamless integration with various systems. However, some users mention occasional performance issues and a steep learning curve, suggesting the need for improved user-friendliness and onboarding resources.
Pros & Cons	User-friendly interface and ease of use Robust features for document management and collaboration Highly praised integration capabilities, metadata management, version control, and security features Responsive and knowledgeable customer support Occasional issues with performance and bugs Learning curve associated with advanced features	Flexibility and customization options Robust document management capabilities Secure access controls and seamless integration with various systems Occasional performance issues Steep learning curve
	Read All User Reviews	Read All User Reviews

AI-Generated from the text of User Reviews

Pricing

Pricing Options	Free Trial Not Available M-Files Offers Custom plan.	Free Trial Not Available DocuWare Offers Custom plan.
Pricing Plans Monthly Plans Annual Plans	Standard Custom Professional Custom Enterprise Custom	DocuWare Cloud Custom
	View Detailed Pricing	View Detailed Pricing

Alternatives

	Laserfiche 4.6 Based on 1362 Ratings M-Files Vs Laserfiche DocuWare 4.4 Based on 373 Ratings M-Files Vs DocuWare OpenText ECM 4.1 Based on 55 Ratings M-Files Vs OpenText ECM OpenText Documentum 3.9 Based on 42 Ratings docMgt 4.6 Based on 16 Ratings	Laserfiche 4.6 Based on 1362 Ratings DocuWare Vs Laserfiche M-Files 4.3 Based on 1092 Ratings DocuWare Vs M-Files Docsmore 4.9 Based on 23 Ratings DocuWare Vs Docsmore DocuPhase 4.4 Based on 75 Ratings DocuWare Vs DocuPhase Docsvault 4.8 Based on 18 Ratings DocuWare Vs Docsvault
	View All M-Files Alternatives	View All DocuWare Alternatives

Screenshots & Videos

Screenshots	Not Available	+ 4 More
Videos	+ 2 More	+ 4 More

Vendor information

Company Details

Located in: Plano, Texas

Located in: New Windsor, New York Founded in: 1988

Contact Details

+1 800-224-4074

https://www.m-files.com/

+1 845-563-9045

https://start.docuware.com

Social Media Handles

Linkedin 32K

Twitter 9K

Facebook 3K

Youtube 5K

Google Play 440

Linkedin 31K

Twitter 2K

Facebook 2K

Youtube 4K

Google Play

FAQs

What are the key differences between M-Files and DocuWare?

M-Files focuses on intelligent information management, while DocuWare emphasizes document security and digitization.

What are the alternative products to M-Files?

The top alternatives to M-Files are Laserfiche, DocuWare, OpenText ECM, OpenText Documentum, and docMgt.

Which SaaS products can DocuWare integrate with?

DocuWare integrates with Microsoft Excel, SYSPRO, Microsoft SharePoint, Microsoft Azure, Quickbooks, Chorus, NetSuite, and Xero.

Which product is better for remote teams?

DocuWare is well-suited for distributed and remote teams, enabling seamless collaboration and document access from anywhere.

How do the collaboration features of these products differ?

M-Files offers real-time collaboration with inline commenting and version control, while DocuWare provides centralized document storage and secure access controls.