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About BookWhen

Bookwhen is an online booking management platform that is used to handle reservations of any size, including outdoor activities, one-on-ones, music festivals, and so on. It enables you to give out free tickets or charge a fee and take payments online with reminder emails, waiting lists, and automatic confirmation options. With BookWhen, attendees are in charge of their own reservations, including transfers and cancellations. It provides features for attendee list, quick check-in and reporting that allow you to keep track of your reservations. You can customize your booking forms for each event, include disclaimers and check replies, and marketing opt-ins as attachments. You can accept payments online using a payment provider of your choice, offline through a 'pay later' feature. The platform enables you to set up email reminders before the event at a time that you choose. You can customize the field replies on the registration to ensure you have all of the information you want. Additionally, you can create a variety of ticket kinds for any event, such as VIP tickets, group/family tickets, and course tickets.

Screenshots & Videos

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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read More

  • Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read More
  • Reviews
  • Momentum
  • Popularity

Platforms Supported

  • Browser Based (Cloud)

Organization Types Supported

  • All (Small, Medium, Large)

API Support

  • Available

Modes of Support

  • Business Hours, Online

BookWhen Awards

BookWhen Features

Appointment Scheduling Features

  • Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read More

Multi-Location Scheduling

Helps in managing schedules and confirm reservations/booking from multiple locations


Helps in making as well as canceling reservations online and also assist in rescheduling them (if necessary)

Payment Processing

Helps to manage automated transactions across various online channels

Online Scheduling

Helps in automating and monitoring the scheduling tasks virtually automatically

Group Scheduling

Helps in scheduling group meetings with multiple numbers of attendees

Class Scheduling

Helps tutors or educational institutes at large to schedule academic and or vocational training classes

Calendar Management

Helps viewing deadlines, upcoming events, handle or add new appointments, etc

Automated Scheduling

Helps to automate the scheduling processes to reduce paperwork, provide a comprehensive solution and ensure timely updates

Appointment Scheduling

Helps in scheduling and managing all necessary appointments

Resource Scheduling

Helps in setting strategies to allocate resources to projects or tasks to complete it correctly and also manage its start/end dates

Meeting Room Booking

Helps managing meeting room schedules and offers a simple interface to book the appropriate booking room

Employee Scheduling

Helps in creating, processing and automating the employee schedule

BookWhen Pricing

Free Trial


Pricing Options

Freemium ( Limited Features )

Premium Plans ( Subscription / Quotation Based )

Pricing Plans


Screenshots of Vendor Pricing Page

Pricing screenshot
Pricing screenshot
Disclaimer: The pricing details were last updated on 02/08/2023 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

Learn more about BookWhen Pricing.

BookWhen Alternatives

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BookWhen Reviews

User Rating

4.9/5 (Based on 315 Ratings)

Ratings Distribution

  • Excellent

  • Very Good

  • Average

  • Poor

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Do You Use BookWhen?

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BookWhen User Reviews

Videos on BookWhen

BookWhen FAQs

What is BookWhen used for?

BookWhen is Appointment Scheduling Software. BookWhen offers the following functionalities:

  • Multi-Location Scheduling
  • Reservations
  • Payment Processing
  • Online Scheduling
  • Group Scheduling
  • Class Scheduling
  • Calendar Management
  • Automated Scheduling
  • Appointment Scheduling

Learn more about BookWhen features.

What are the top alternatives for BookWhen?

Does BookWhen provide API?

Yes, BookWhen provides API.

BookWhen Contact

Vendor Details

Oxford, England Founded : 2014

Contact Details

Not available

Social Media Handles


University of Oxford


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