SpotBooker

About SpotBooker

Deep Dive with Clara AI

SpotBooker is a web app for booking shared resources: meeting rooms, workspaces, equipment, vehicles and lab instruments. Each resource gets a public booking page and appears on an interactive floor map. Admins set opening hours, quotas and approval rules, and staff can sign in with Microsoft Entra ID (with rights based on Entra groups) or Google. Two-factor authentication is included. Email reminders cut no-shows. Pricing is per resource, not per user: free for up to 2 resources, then 39 EUR/month (or 390 EUR/year) excluding tax for 5 resources and 3 EUR per extra resource. 14-day free trial, no credit card. Available in English, French, Spanish and Portuguese. Not included: native mobile app, Outlook add-in, Teams app, two-way calendar sync (iCal export is read-only), public API.

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Pricing

Free Trial Available
Starts at $39.0.
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SW Score Breakdown The SW Score breakdown shows individual score for product features.Read more

Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

60%
Reviews

60%
Momentum

60%
Popularity

60%

Platforms Supported

Browser Based (Cloud)

Organization Types Supported

Medium Business
Small Business

API Support

Not available

Modes of Support

Online

SpotBooker Features

Show Feature Explanation

Show Missing Features

Meeting Room Booking Systems Features

Features: The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more

60%

User Access & Permissions

Real-time Availability Tracking

Room Reservation & Scheduling

Check-in / Check-out Management

Reporting & Analytics

Notifications & Reminders

Calendar Integration

Facility Management Features

Interactive Floor Plans

Visual navigation of spaces with live asset/work order data

Resource Scheduling

Helps in setting strategies to allocate resources to projects or tasks to complete it correctly and also manage its start/end dates

ESG Reporting

Track environmental performance indicators

Facility Inspections

Conduct and record safety, compliance, and quality checks

Layout and Space Management

Manage floor plans, occupancy, and space allocation

Preventive Maintenance

Evaluates assets and ensures they are operating at peak performance

Incident Reporting

Helps in recording details of any unusual event that might occur at a project or job

Work Order Management

Helps in managing and organizing work order in a paperless form to streamline workflow

SLA Monitoring

Helps to tackle every critical aspect of service-level agreement (SLA) contract that in turn helps to monitor performance

Vendor Management

Helps to manage necessary data concerning vendors and allows easy access

Inventory Management

Helps in recording inventory to optimize and fulfill the requirement.

Asset Management

Manages the entire lifecycle of the assets and equipment

Document Management

Ability to store and manage various information and documents in electronic format.

Resource Management Features

Resource Scheduling

Helps in setting strategies to allocate resources to projects or tasks to complete it correctly and also manage its start/end dates

Real-time Dashboard

Provides easy visualization of the latest data

Workforce Forecasting

Automatically predict future workforce needs based on historical data and proactively plan for shortcomings. It illustrates the staffing plan for a specific time period to effectively address both understaffing and overstaffing concerns.

Time Tracking

Helps in tracking the task assigned to different team members or teams

Multi-Currency

Enables payment and collection in multiple currencies.

Collaboration

Helps you safely share data with only those who matter and enhances your teamwork

Access Control

Defines application access to various users. Includes role-based system that controls options to be displayed to different users based on their role

SpotBooker Pricing

Free Trial

Available

No Credit Card Required, Get Started for Free

Pricing Options

Freemium ( Limited Features )

Premium Plans ( Subscription )

Free Free

Up to 2 resources, unlimited users. Core features included: booking pages, floor map, approvals, reminders, Microsoft Entra ID and Google sign-in.

Start Free Trial

Standard $39.00 $39.00 per month

5 resources included, unlimited users, then 3 USD/month (30 USD/year) per extra resource. 1 floor map included. Same amounts in EUR, excluding tax. 14-day free trial, no credit card.

Start Free Trial

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SpotBooker Alternatives

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SpotBooker Reviews

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SpotBooker Screenshots

Booking calendar ...

Home calendar view

SpotBooker FAQs

What is SpotBooker?

SpotBooker is web software to book shared rooms and resources: meeting rooms, desks by time slot, parking spaces, vehicles, equipment and lab instruments. It is published by MSL INNOV, a French company.

How much does SpotBooker cost?

It is free for up to 2 resources. Paid plans cost 39 per month or 390 per year (EUR or USD, excluding tax) with 5 resources included. Each extra resource costs 3 per month or 30 per year. Users are unlimited on every plan.

Is there a free trial?

Yes. Paid plans start with a 14-day trial, and no credit card is needed. The free plan for 2 resources has no time limit.

Can people sign in with Microsoft or Google?

Yes. SpotBooker supports Microsoft Entra ID single sign-on, with booking rights based on Entra groups, and Google sign-in. Email and password also work. Two-factor authentication is included on every plan.

Is there an Outlook add-in, a Teams app or a mobile app?

No. People book in the web browser, on a computer, a tablet or a phone. There is no Outlook add-in, no Microsoft Teams app and no native mobile app. Bookings can appear in Outlook or Google Calendar through .ics invitations and read-only iCal feeds.

How does SpotBooker deal with rooms booked but not used?

With QR code check-in: the person scans the code when they arrive. If nobody checks in within the set delay, the booking is released and the room becomes free again. Email reminders also cut no-shows.

Who is SpotBooker for?

Organizations whose job is not managing rooms: schools, town halls, nonprofits, research labs, coworking spaces and small or mid-sized businesses. Public booking pages let visitors book without an account.

Where is the data hosted?

The application runs on DigitalOcean servers in London. Administrators can export usage statistics to CSV.

What is SpotBooker used for?

SpotBooker is Meeting Room Booking Systems. SpotBooker offers the following functionalities:

User Access & Permissions
Real-time Availability Tracking
Room Reservation & Scheduling
Check-in / Check-out Management
Reporting & Analytics
Notifications & Reminders

Learn more about SpotBooker features.

What are the top alternatives for SpotBooker?

Here`s a list of the best alternatives for SpotBooker:

Does SpotBooker provide API?

No, SpotBooker does not provide API.

SpotBooker Contact

Vendor Details

Not available

Contact Details

Not available

https://spot-booker.com

Social Media Handles

SpotBooker

About SpotBooker

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