Ref LeakLog

About Ref LeakLog

Deep Dive with Clara AI

Ref LeakLog is EPA refrigerant compliance software for small HVAC/R contractors. Since January 2026, systems holding 15+ lbs of regulated refrigerant require leak-rate tracking under 40 CFR Part 84 Subpart C. Ref LeakLog runs the math the regulation specifies at the moment a tech logs a top-off, starts the 30-day repair clock automatically when a threshold is exceeded, watches chronic-leaker totals, and generates the audit-ready records — built for one-to-eight-truck shops, $29–$89/mo. All screenshots and the demo video show a fictional demonstration fleet rendered by the real product — no customer data appears in any asset.

Screenshots & Videos

Product demo: compliance dashboard with fleet-wide leak-rate status (fictional demo fleet)

Product demo: equipment detail with a leak rate over the federal threshold (fictional demo fleet)

Product demo: auto-created repair action with the 30-day federal deadline (fictional demo fleet)

Pricing

Free Trial Available
Starts at $29.0.
View Detailed Pricing

Platforms Supported

Browser Based (Cloud)

Organization Types Supported

Small Business

API Support

Not available

Modes of Support

Online

Ref LeakLog Features

Show Feature Explanation

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Environmental Health and Safety Features

Audit & Inspection Management

Reporting & Analytics

Compliance Management

Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed

Training & Certification Tracking

Corrective & Preventive Actions (CAPA)

Risk Assessment & Hazard Management

Incident Management & Reporting

Document Management

Ability to store and manage various information and documents in electronic format.

GRC Platforms Features

Reporting & Analytics

Compliance Management

Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed

Internal Controls Management

Policy & Document Management

Audit Management

Allows to complete audits and inspections on time

Workflow Automation

Automatically execute mundane and repetitive processes or workflow so that employees can focus on productive work

Risk Management

Monitors and manages financial risks such as foreign exchange, interest rate, counterparty and liquidity risks.

Incident Management

Helps in identifying, analyzing and rectifying a bad incident or issues to ensure it does not reoccur in future

Ref LeakLog Pricing

Free Trial

Available

No Credit Card Required, Get Started for Free

Pricing Options

Premium Plans ( Subscription )

Independent $29.00 $29.00 per month

1 seat — full compliance engine, every report, 3-year audit-ready records. Annual option: $290/year.

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Crew $59.00 $59.00 per month

Up to 3 seats — techs log in the field, office sees fleet-wide status. Annual option: $590/year.

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Business $89.00 $89.00 per month

Up to 8 seats with role-based access — identical compliance engine, tiers differ only in seats. Annual option: $890/year.

Start Free Trial

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Ref LeakLog FAQs

Who are the main user groups?

US HVAC and refrigeration contractors running one to eight trucks, and small owner/operators of equipment covered by EPA 40 CFR Part 84, Subpart C (restaurants, grocers, property managers).

What is it typically used for?

Logging refrigerant additions and computing EPA leak rates at the moment of service, managing the 30-day repair deadline and verification tests when a threshold is exceeded, watching chronic-leaker totals, and producing audit-ready compliance records.

What platforms does it run on?

It is a web application — desktop and mobile browser. No install.

What other apps does it work with?

Field-service management tools (scheduling, dispatch, invoicing) such as ServiceTitan, Housecall Pro, or Jobber — Ref LeakLog handles the EPA compliance record alongside them. Records export as PDF and CSV.

Does it integrate with other apps?

No.

Does it offer an API?

No.

Does it support multiple users?

Yes — 1, 3, or 8 seats depending on plan, with role-based access. Every seat tier runs the identical compliance engine.

What support/training is available?

Email support ([email protected]), written guides on the site, a no-account live demo, and a captioned 50-second demo video.

What is Ref LeakLog used for?

Ref LeakLog is Environmental Health and Safety Software. Ref LeakLog offers the following functionalities: