Microsoft Whiteboard Reviews

User Rating

4.6/5 (Based on 87 Ratings)

Rating Distribution

Excellent
81.6%
Very Good
8.1%
Average
3.5%
Poor
5.8%
Terrible
1.2%

User Sentiments

Easy to use, Collaborative Features, Seamless Microsoft Integrations, Useful Templates

Performance Issues, Limited Mobile Functionality, Occasional Syncing Errors, Lack of Advanced Features

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Review Summary

Users appreciate Microsoft Whiteboard's user-friendly interface, real-time collaboration capabilities, and wide range of features, including infinite canvas, sticky notes, shapes, and integration with other Microsoft products. However, some users have reported issues with the app's performance, stability, and lack of certain advanced features found in competing products. Overall, reviewers find Microsoft Whiteboard to be a solid choice for basic whiteboarding and collaboration needs, but it may not be the best option for users requiring more advanced functionality.

Pros

Enhances Collaboration: Seamlessly collaborate in realtime with colleagues, brainstorming ideas and sharing feedback on a digital canvas.
Versatile Ink Tools: Offers a variety of pen and ink options, enabling users to sketch, draw, and annotate creatively.
Seamless Integration: Integrates with other Microsoft applications, like Teams and OneNote, for a streamlined workflow.

Cons

Limited Compatibility: Only available on Windows devices, limiting accessibility for users on other platforms.
Steep Learning Curve: Initial setup and navigation may require some time to get accustomed to the interface and features.

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Reviews

Sree K

August 2, 2026 Source: G2.com

Real-Time Team Brainstorming Made Easy with Microsoft Whiteboard

What do you like best about Microsoft Whiteboard?I’ve mostly used Microsoft Whiteboard in team discussions and brainstorming sessions. It’s especially useful when we need to explain a workflow, sketch an application flow, talk through an automation approach, or simply capture everyone’s ideas in one place. Sometimes a quick drawing communicates the point far better than trying to describe it only with words. What do you dislike about Microsoft Whiteboard? Recommendations to others considering Microsoft Whiteboard?I also appreciate that multiple people can collaborate on the same board at the same time. In Teams meetings, everyone can add notes, draw diagrams, and make edits as the conversation moves along, rather than waiting for one person to present. That keeps the session more interactive and helps ideas develop in real time. What problems is Microsoft Whiteboard solving and how is that benefiting you?

Kaleem A

June 13, 2026 Source: G2.com

Simple And Convenient For Everyday Collaboration If You Are In Microsoft Ecosystem

What do you like best about Microsoft Whiteboard?What I like most is that it gives our team a shared space for technical discussions without adding much overhead. We use it in solution design sessions, integration planning, ETL workflow discussions, and sprint retrospectives, where explaining ideas visually is often quicker and clearer than writing long messages or juggling multiple documents. What do you dislike about Microsoft Whiteboard? Recommendations to others considering Microsoft Whiteboard?Since most of our collaboration already happens in Microsoft tools, Whiteboard fits naturally into our meetings and is easy for everyone to join. The ability to sketch workflows, add notes, and get input from multiple team members in real time has made many of our planning conversations more focused and productive.What problems is Microsoft Whiteboard solving and how is that benefiting you?The main limitation I’ve noticed is that larger boards can become harder to manage over time. Some of our architecture and integration boards stayed active for multiple weeks and eventually accumulated a lot of diagrams, notes, and discussion points. Once they reached that stage, locating older information or moving between different sections wasn’t always as smooth as I would have liked.

Melissa K

January 6, 2026 Source: G2.com

Draw Anywhere, Anytime with Microsoft Whiteboard

What do you like best about Microsoft Whiteboard?I like that with Microsoft Whiteboard you can draw on your mobile device or desktop.What do you dislike about Microsoft Whiteboard?I wish there were more tutorials on tricks.What problems is Microsoft Whiteboard solving and how is that benefiting you?I needed something that would allow me to make it read-only so others could not edit.

Verified User in Higher Education

May 29, 2025 Source: G2.com

One of My Favorite Tools

What do you like best about Microsoft Whiteboard?Whiteboard is so flexible I can use it across all of my classes, both live and asynchronously. It gives me the ability to illustrate concepts, add documents, add images, and even create post-it notes on the board.What do you dislike about Microsoft Whiteboard?I could use some more pen options and maybe a recording feature within the whiteboard.What problems is Microsoft Whiteboard solving and how is that benefiting you?I teach classes both in person and asynchronously, and Whiteboard works well for both. In person, I can use my Surface to project the Whiteboard, enabling me to be present all around the classroom instead of having my back to my students. Asynchronously, it enables me to mimic the classroom experience for online students and provide lecture material they would receive in the classroom.

Chris G

January 9, 2024 Source: G2.com

"Just like a real life whiteboard"

What do you like best about Microsoft Whiteboard?

Fact that it's environmentally friendly you don't need tape, glue pieces, paper, pens, dry erase markers, etc. there are tons of options for you to use from the calendar, your email And even the Internet.

What do you dislike about Microsoft Whiteboard?

There's not a whole Lotta room for individual creativity

What problems is Microsoft Whiteboard solving and how is that benefiting you?

It sold her ability to be able to brainstorm while remaining remote

Chris G

January 9, 2024 Source: G2.com

Just like a real life whiteboard

What do you like best about Microsoft Whiteboard?Fact that it's environmentally friendly you don't need tape, glue pieces, paper, pens, dry erase markers, etc. there are tons of options for you to use from the calendar, your email And even the Internet.What do you dislike about Microsoft Whiteboard?There's not a whole Lotta room for individual creativityWhat problems is Microsoft Whiteboard solving and how is that benefiting you?It sold her ability to be able to brainstorm while remaining remote

Janet R

November 25, 2023 Source: G2.com

"The application I use to draw a chart for my Marketing Plans."

What do you like best about Microsoft Whiteboard?

It has the tools I need in making charts for my marketing plans. It is also a cloud base by using MS 365, there is no need to download the application. I can save my file on cloud as well

What do you dislike about Microsoft Whiteboard?

So far, I don't have anything yet I dislike for the app. It is very useful for me.

What problems is Microsoft Whiteboard solving and how is that benefiting you?

In creating the flow charts for m marketing plans is easy. The tools are very easy to use. Its cloudbase and easy to get the files when needed.

Nuthigattu K

March 28, 2023 Source: G2.com

"Easy notes and disccusions over whiteboard"

What do you like best about Microsoft Whiteboard?

Microsoft Whiteboard is a great tool to make simplified notes and share among teammates and colleagues; we can use it as a learning base, share content, write and discuss among teams across the places, and sync in real-time to keep updated about recent events happenings inside the organization.

What do you dislike about Microsoft Whiteboard?

When two or more people are writing or sharing the content simultaneously over a whiteboard, one can see only one piece of data at a time; there can be an option to view minimized tabs of all the notes the user can select an account to view. An additional step can be avoided whenever we need to go to the main page and toggle.

What problems is Microsoft Whiteboard solving and how is that benefiting you?

We use the whiteboard during our internal and external calls within teams to make notes and share with the other groups.

The whiteboard is accessible and very collaborative; it helps us to keep the other team updated with the help is notes and reminders made on the task and project updates.

Neha B

March 20, 2023 Source: G2.com

"To brainstorm during virtual meetings, whiteboard is plus+"

What do you like best about Microsoft Whiteboard?

Launching a whiteboard during team meetings is straightforward for everyone to enter their thoughts or ideas on a single board/page. Multiple options for entering stickies, changing colors, and drawing diagrams are provided. The best feature is that we can enter thoughts anonymously without revealing our identity.

What do you dislike about Microsoft Whiteboard?

When two users are working or editing at the same time, one text goes to one corner, and the other one goes into another corner; thus, it makes the users come to the main page or zoom out a see what the other is writing; there can be a system, to track what others are writing more effectively.

What problems is Microsoft Whiteboard solving and how is that benefiting you?

It helps a lot in brainstorming or idea-sourcing sessions at the team level.

During the project design phase or architecture discussions.

We have used a whiteboard to run fun events as well.

Anonymous User

March 4, 2022 Source: G2.com

"Best Canvas Tool"

What do you like best about Microsoft Whiteboard?

Microsoft Whiteboard is the best canvas preferred by professionals and students . Even if you are a presenter or taking an online class, this tool has been effective. We can create designs, draw, add notes, like them, the different colors, pens, brushes. All these features have impressed me to prefer this tool again.

What do you dislike about Microsoft Whiteboard?

Microsoft Whiteboard has all the excellent canvas features. You can make it more interactive by adding the feature of different themes. That is, you can improve the frontend a little bit.

Recommendations to others considering Microsoft Whiteboard:

If you are looking for a drawing and writing canvas, go with this app.

What problems is Microsoft Whiteboard solving and how is that benefiting you?

I use Microsoft Whiteboard to write temporary notes while presenting the screen to my teammates. It is very beneficial. I can create as many sheets as I require.

I use it to create notes using the default theme provided by the whiteboard.

Microsoft Whiteboard Reviews

User Rating

Rating Distribution

User Sentiments

Do You Use Microsoft Whiteboard?

Review Summary

Pros

Cons

Sree K

Kaleem A

Melissa K

Verified User in Higher Education

Chris G

Chris G

Janet R

Nuthigattu K

Neha B

Anonymous User

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