PILOT — AI Chief of Staff

About PILOT — AI Chief of Staff

Deep Dive with Clara AI

PILOT is an AI assistant for founders, CEOs and managing directors. It connects to a Microsoft 365 account (Outlook mail and calendar, Teams) and works through the user's email, calendar and recorded meetings. Daily brief: each morning PILOT writes a summary of the day. It lists decisions waiting on the user, risks and opportunities found in email and meetings, the day's meetings and tasks that could be delegated, and suggests one priority for the day. Email: incoming mail is sorted into groups such as Needs you, FYI, Finance and Newsletters. Each email gets a two-line summary and a label for the action it requires (reply, review, decide, schedule or pay). The user types or dictates a short instruction and PILOT drafts the reply. Mail that needs no action is moved into Outlook folders. Meetings: before a meeting, PILOT prepares a briefing with context from earlier email and meetings, open items, suggested talking points and background on the attendees. Recordings from Teams, Zoom or a Plaud recorder are transcribed and summarized into decisions and action items, and PILOT drafts a follow-up email. Commitments and contacts: PILOT picks up commitments from email and meetings and lists what the user owes others and what others owe the user. If a contact has not replied for 10 days or more, it drafts a reminder. Each contact has a page with open items, recent email, meetings and decisions. Decision log: decisions from meetings and chat are recorded with the date and the reasoning. Chat and voice: users can ask questions about their email, calendar and contacts by text or voice, and ask PILOT to draft messages or to create and move calendar events. Platforms: web app and iPhone app, with a home-screen widget and Siri support. The interface, briefs and voice work in English, German and Spanish. A Microsoft 365 work account is required. Access is by invitation. PILOT is developed by NOVELDO AI GmbH in Frankfurt am Main, Germany.