Beanworks AP Automation Reviews

We love Beanworks. The automation works and has streamlined our purchase order and vendor invoicing processes. There was a time where customer service response time was not the greatest, but has improved greatly over the last year.

At this time, we do not have any dislikes and are looking forward to the upgrades to be implemented in February.

If you are a QuickBooks user, the total automation and ability to sync only gets better. Great product and value.

Our productivity has improved by 70% thanks to the automation between purchase orders and invoice processing.

There is total visibility of all invoice at all times, where they are in the approval and allocation process. And there is an audit trail in BW so backup copies are easy to locate when needed.

Allocations are made easy with each vendor set up as a template, those that are variable can be assigned to the appropriate manager.

Interface to ERP works very well and posting month can be set.

Customer support is usually very responsive but a couple of times they have been frustrating.

The ability to produce accurate and timely data for management.

What I like most about Quadient AP automation by Beanworks is that it's mostly automated at the moment which saves lots of time in repetative tasks. Looking forward to the automated payments' export to Sage Intacct.

Quadient kicks me out after half an hour to an hour even if I am not done yet. So, I have to login several times a day.

Quadient AP automation helps in reducing data entry & approval follow - ups as well as reducing time on repatitive tasks making Accounts payable process more effective which leads to more time to look into other tasks.

Quadient AP Automation has made us more efficient and transparent. The accounting team is able to process payables quickly and with fewer mistakes.

No downsides although I'm looking forward to a few minor software improvements.

No more lost invoices; everything is scanned, so no more paper; managers are able to see for themselves where in the payment process an invoice is; easy to research any issues.

It is nice to upload a stack of invoices into the que and then you can either auto capture the invoices so the system fills in the vendor information, invoice number and any other important information needed so all you need to do is allocate your expenses or you can do it all manually as well. I love the options to do both. You don't need to hunt down people to approve invoices as they can approve them through the system itself. You are able to see the invoice as you code and allocate it so you know your inputting the correct information. Looking through past invoices is a breeze and you can access any invoice you have ever saved, whether you delteded it or not. There is plenty of room for notes and any other details you need to provide. Overall it is a great system to have if you input invoices often.

I don't have a lot of issues with Beanworks. The search could be a little more open. When I spell something wrong it won't populate any options at all but thats a flaw I had to reach for.The system is easy to navigate and they have plenty of training available in their university.

I am able to input invocies faster and with less flaws then if I inputted them through our main system Sage.

The ability to keep a paper trail of every incoming invoice and receipt including notes and attachments is a game changer for our company.

There really isn't anything significant that I would change.

It allows us to keep detailed internal records of all AP items. This allows everyone with access to view invoices including notes and approval progress.

In every way, they're a complete satisfied service provider overall. Hassle free services plus point is very cooperative.

No problems faced so far. I hope I don't think I would have any complaint cause their service is already very efficient.

It is totally helping me in every way of my own services. I'm totally up to date now

The process itself and how secure it was

None so far, all is good and about automation

It helps in expense managment, tracking all the payables. It is easy to navigate

Quadient has allowed us as an organization to better track invoices from vendors. It is easy to see in a quick snapshot what we have paid to them organized by department or any other metric that we need to track.

Sometimes they system does not sync with our ERP in a timely manner. I am sure this is not entiely on Beanworks and assume it is due to the nature of our ERP as well.

Beanworks has allows us as an organization better manage the timeliness of paid invoices and helps us to ensure that all invoices received are also submitted for approval. Our prior system was a paper system which always allowed more risk for invoices to become lost or misplaced.

Automated coding and approval channels. Tracking invoices and approvals is quick and easy.

I currently do not dislike anything about Quadient AP Automation by Beanworks.

Tracking invoices, approvals, and processing time. It allows me to focus my time on other important tasks in my field.