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What is Kelvaro and how does it work?
Kelvaro is a contractor operations and payout workflow platform built for businesses that regularly manage independent contractors and rotating project-based crews. It gives operations and finance teams one place to organize contractor readiness, work records, assignments, payout approvals, funding controls, reconciliation, tax-document workflows, and year-end preparation. Kelvaro is designed for businesses such as event producers, wedding and event planners, tour operators, charter companies, production teams, and other project-based organizations that need to coordinate contractors across changing jobs and crews. Teams can maintain contractor profiles, track W-9 and W-8 documentation status, create and manage gigs, record contractor assignments, review payout readiness, approve payments, monitor funding and settlement status, and reconcile financial activity from a centralized workspace. The platform also provides operational dashboards that help teams identify outstanding contractor actions, pending tax-document requirements, active gigs, payout activity, and other issues that may need attention before payment or year-end reporting. Kelvaro is built to work alongside financial and operational systems rather than forcing teams to manage contractor activity across spreadsheets, inboxes, payment portals, and disconnected tools. Integration capabilities include Stripe, with additional connectivity being developed across accounting and bank-feed platforms such as QuickBooks, Xero, and Plaid. Kelvaro is web-based and supports multi-user workspaces, making it suitable for teams that need shared visibility and controlled workflows around contractor operations and payments.
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