Best Backup Software For Free for 2026

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Cigati IMAP Mail Backup Tool is a professional solution to back up, export, and migrate emails from any IMAP-enabled email account. It allows users to save IMAP mailbox data in multiple formats, including PST, MBOX, EML, MSG, PDF, CSV, DOC, and DOCX, while preserving folder structure, email formatting, and read/unread status. The tool supports popular services such as Gmail, Yahoo Mail, Zoho Mail, Outlook.com, Office 365, Google Workspace, AOL, iCloud, Zimbra, and other IMAP-compatible platforms. Users can also migrate emails between IMAP accounts or directly to Office 365, Gmail, and Google Workspace. Advanced features include batch migration through CSV, date and email-field filters, duplicate removal, attachment control, email preview, PST splitting, and an option to free up server space after successful migration. The software is compatible with Windows 11 and earlier versions and offers a free trial for evaluation.

Cigati Exchange Server to PST Backup Tool is a professional solution for backing up and exporting Exchange mailbox data to PST files. It supports Exchange Online, Exchange Server, and Hybrid Exchange environments, making it suitable for organizations managing cloud, on-premises, or mixed infrastructures. Administrators can back up Primary, Shared, Public Folder, and Online Archive mailboxes and process multiple mailboxes in a single session. The software preserves the original folder hierarchy and supports selective backup using filters such as date range and specific mailbox item types, including emails, contacts, and calendars. It also provides duplicate detection and removal based on To, From, Subject, and Body to help maintain cleaner PST files. The skip previously backed-up data option reduces repeated processing during subsequent backup sessions. With multithreaded processing, the tool can handle multiple mailbox operations efficiently. Users can choose the destination location for PST files, split large PST files into smaller files, rename destination folders, and save backups to local drives, external drives, SAN, or NAS storage. For authentication, the tool offers Single User Authentication and Client ID & Secret options, allowing individual users and IT administrators to select an appropriate access method. It is compatible with Exchange Server 2019, 2016, 2013, 2010, and earlier versions, along with Windows and supported macOS environments. The tool also provides mailbox preview capabilities, helping administrators review mailbox items before starting the backup. Its support for Exchange Online, on-premises, and hybrid environments makes it useful for backup operations, migration periods, compliance requirements, and maintaining accessible local PST copies of Exchange mailbox data.

Fluency Backup is an affordable online backup service that will save you time, money, and headaches backing up your data so you can focus on growing your business. Fluency Backup offers you AES 256-bit encryption and an optional personal encryption key. That’s a technical way of saying that your data is as secure as today's technology can make it.

Aryson Gmail Backup Tool is a reliable solution for backing up, exporting, and migrating Gmail emails from personal or business accounts. It allows users to back up complete or selected Gmail folders, emails, and specific date ranges to formats such as PST, MBOX, EML, MSG, PDF, HTML, CSV, DOCX, and TXT. The software supports batch backup of multiple Gmail accounts, incremental backup for newly added emails, duplicate email filtering, and backup without attachments. Users can also migrate Gmail emails directly to Office 365, Thunderbird, Google Workspace, IMAP, iCloud Mail, Zoho Mail, and other supported email clients. Google OAuth authentication provides secure account access without storing Gmail passwords. Additional options include Fast Mode, Split PST, external drive backup, and preservation of original email metadata. The tool is suitable for individuals, IT administrators, businesses, and organizations that need flexible Gmail backup and migration options.

Softaken IMAP Mail Backup Tool is a simple and secure solution built to create a backup of an IMAP server locally. It allows users to download and save emails from any IMAP-supported email account to a computer without changing the original mailbox data. The software supports all email services and webmail accounts such as Gmail, Zoho Mail, HostGator, SparkMail, TitanMail, Google Workspace and many others. The tool offers multiple output formats, including PST, EML, EMLX, MSG, MBOX, PDF, HTML, and more. It also enables users to create backups of specific folders or selected emails instead of backing up the entire mailbox, helping save both time and storage space. Its clean and simple graphical user interface makes the software beneficial for everyone, whether they are tech experts or non-tech users. It also provides multiple advanced options like a data filter or split PST option for the desired outcome. It also enables users to select the destination path for storing the backup files. Additionally, the software works smoothly and securely on all newer and older versions of Windows OS.

DataVare IMAP Backup Tool is a smart solution to download emails from an IMAP Server locally with ease. The software can smoothly create secure backups of IMAP email accounts without changing the original mailbox data. It supports backup from all IMAP-based email services (Gmail, Google Workspace, HostGator, cPanel, and many others), making it a useful choice for everyone, whether they are individuals, small businesses, or large enterprises. The tool allows users to perform IMAP Mail Backup and save email data in multiple popular formats such as PST, PDF, EML, MSG, MBOX, HTML, and others. Also, the software preserves email formatting, attachments, folder hierarchy, and metadata throughout the backup process. The software also offers a simple and clean user interface that makes the backup process quick and easy for both tech and non-tech users. It also enables users to select the desired location for storing the resulting data at the chosen or selected path on the PC. Additionally, the backup tool works efficiently and smoothly in all newer and older editions of Windows OS.

DataVare Gmail Backup Tool is a reliable and efficient utility designed to securely back up Gmail mailbox data and protect important emails from accidental deletion, account issues, or data loss. The software allows users to export Gmail data into multiple output formats, including PST, MSG, EML, EMLX, MBOX, PDF, HTML, etc making it suitable for backup, migration, and email management requirements. The tool has an advanced preview function to view Gmail folders, emails, attachments and other mailbox data before starting the backup process. Users can choose to export the entire Gmail account or particular folders as per their needs. The software saves important email information and folder structure during the backup. The sophisticated software supports 19 languages, which is convenient for users in various places. The easy design helps technical users and non-technical users alike. Furthermore, the backup Tool works well on Windows and Mac OS.

"GainTools Cloud Backup Tool is a smart and secure software solution designed to create a backup of IMAP Server emails to a local PC. It helps users protect their important mailbox data by saving emails from IMAP accounts in a secure and accessible way. The tool creates a backup of any IMAP Server Account (Gmail, Google Workspace, Zoho Mail, HostGator, and many others), keeping all important email details, including attachments, formatting, sender information, and folder structure. The advanced software is helpful for everyone, whether they are individuals, businesses, or organisations. The application offers a simple and clean graphical user interface that requires no advanced tech skills to use. It also allows users to store the resulting data at a chosen or selected path on the PC. Additionally, the backup tool works efficiently and securely in all newer and older editions of Windows OS. "

Softaken Office 365 Backup Tool is a professional solution for backing up Office 365 mailbox data. It is designed to help users save important Office 365 emails, contacts, calendars, and other mailbox items to multiple local file formats such as PST, EML, MBOX, MSG, HTML, PDF, etc. The tool offers a simple and easy-to-use interface that allows users to perform backups without any technical expertise. It preserves the original folder structure, email formatting, attachments, and other details during the backup process. The advanced software is beneficial for businesses, organizations, and individuals who want to create a backup of their Office 365 Account. Its secure OAuth 2.0 authentication makes the backup secure and allows you to back up a selective or complete mailbox. It also enables users to store their backup data at a chosen or selected path on the PC. Additionally, the O365 Backup Tool works efficiently on all editions of Windows OS.

DataVare Office 365 Backup Tool is a simple and reliable solution for backing up Office 365 data and keeping important business information safe. It helps users create backups of their Office 365 data and save them in different formats based on their needs. The latest version comes with a modern and easy-to-use graphical interface. The clean layout makes it easier for both technical and non-technical users to navigate the software and complete backup tasks without confusion. The advanced software provides a full preview of the authenticated Office 365 Account data before starting the backup process. This makes it easier to select the required folder and avoid unnecessary data transfers. The tool provides multiple output formats (PST, EML, MSG, MBOX, HTML, PDF, etc). The user-friendly tool provides an easy-to-use interface for everyone, such as individuals, businesses, administrators, and organizations. It also allows users to select the destination path for storing the resulting files at a chosen path on the PC. Additionally, the O365 Backup Tool works efficiently on Windows and Mac OS.

MacSonik Email Migrator is a reliable email migration solution for Mac users who need to transfer emails between different webmail services and email file formats. It supports migration from Gmail, Yahoo Mail, Office 365, Hotmail, AOL, iCloud, IMAP, and other supported email platforms. Users can also migrate email files such as PST, OST, MBOX, EML, EMLX, MSG, and OLM to compatible email clients or save them in formats such as PDF, CSV, HTML, and DOCX. The software provides a straightforward interface for managing individual and bulk email migration tasks. Users can preview emails and attachments before starting the process and select specific messages for transfer. Its date range filter helps migrate emails from a chosen period, while the duplicate removal feature helps prevent redundant messages in the destination. MacSonik Email Migrator is designed to preserve mailbox folder hierarchy, email properties, and attachments during migration. Whether transferring emails between webmail accounts, exporting mailbox data for local storage, or moving email files to another platform, the tool offers multiple migration options in one application. The demo version allows users to evaluate the software by migrating up to 50 emails. Its Mac compatibility and simple workflow make it suitable for individuals and professionals seeking a convenient way to organize, transfer, and manage email data.