Staying productive and efficient is often at the top of everyone’s list; however, it is easier said than done. With our work and personal schedules becoming busier day by day, it is difficult to stay as much productive as we want to in order to get all the tasks done. Also, if you are someone who gets easily distracted, then you end up procrastinating and with more work than you can handle. One of the best ways to ensure that you stay productive and efficient is to make use of productivity apps. 

What are the benefits of Productivity Apps?

Productivity Apps
Source: Zapier

Technological advancements have resulted in the creation of several productivity apps which help you to better manage your time, stay on top of all your tasks, enhance your project management skills, have effective collaboration and communication, etc. In this post, we will give you a brief insight into the top 13 productivity apps that can help you get your work done more quickly and efficiently.

Top 13 Productivity Apps


Evernote is one of the most popular online note-taking apps. This tool offers several amazing features, making it a popular choice for those who love to take digital notes. It comes equipped with automatic reminders that enable you to stay on track.


  • Seamless synchronization across all devices.
  • A single-click search option.
  • Easy-to-install and customizable templates.
  • Take pictures of written notes and scan them.


  • Free
  • Personal – $7.50/month/billed annually
  • Professional – $10.42/month/billed annually

Dropbox Professional

Dropbox Professional is one of the best tools that allows you easy access to all your stored files even when you are on the move. With a cool feature called Smart synchronization, you can easily sync all your data across various platforms. It also offers Dropbox Paper, a collaboration tool.


  • Display your work in a more professional way through the Showcase feature.
  • Cloud storage with automatic data backup.
  • 2-factor authentication.
  • Easy file sharing via a link.


  • Plus – $9.99/month/billed annually
  • Family – $16.99/month/billed annually
  • Professional – $16.58/month/billed annually
  • Standard – $12.50/user/month/billed annually
  • Advanced – $20/user/month/billed annually


If you are looking for a productivity app that can help you better manage your tasks and track your productivity, then Todoist is a great option. You can use this app to organize and manage all our day-to-day activities efficiently. It comes with a rewards point feature, location-based reminders, a to-do list sharing option, and more amazing functionalities.


  • You can set daily, weekly, and monthly goals.
  • Color-coded graphs for displaying reports.
  • Seamless integration with Dropbox, Amazon Alexa, etc.


  • Free
  • Pro – $3/month/billed annually
  • Business – $5/user/month/billed annually


Hive is a cloud-based project management software that offers several useful tools like Kanban boards, Gantt charts, Calendars, Tables, etc. These tools can help you perform key functionalities, such as task assignments, facilitate collaboration between teams, track project status, and more. 


  • Streamline tasks and processes through automated workflows.
  • Integration with 1,000+ platforms.
  • Planning and scheduling team’s various projects.


  • Hive Solo – Free
  • Hive Teams – $12/month/billed annually
  • Hive Enterprise – Custom


It is very important that you keep track of time, especially when you are paid on the basis of the number of hours you worked. Toggl is a great time tracking tool that can help you in keeping track of the time you have spent working on different tasks. Its easy-to-use interface enables the users to improve their productivity. 


  • You can track time across different platforms.
  • Integration with 100+ apps.
  • Automatic time tracker.
  • Team dashboard to view the entire team’s work.


  • Free
  • Starter – $9/user/monthly/billed annually
  • Premium – $18/user/monthly/billed annually
  • Enterprise – Custom


If staying focused on your work is not an easy task for you, then we recommend you try the Forest app. This is one of the coolest productivity apps, wherein all you need to do is plant a tree in the app. As long as you don’t touch your phone, your tree will continue to grow. If you do touch your phone before completing the task, your tree dies. 


  • You can collaborate with friends and family using the Plant Together feature.
  • Track your visual progress through the ‘Forest’ option.
  • Redeem the virtual points to plant a real tree.


  • The app is priced at $1.99 with the option for in-app purchases.


Hootsuite is one of the best productivity apps for people who are in the field of social media management. This cloud-based platform enables its users to better organize their social media channels and campaigns. This platform also works as an amazing collaboration tool.


  • Seamless task assignment aiding in improved efficiency.
  • Integration with top tools like Dropbox, Adobe, Salesforce, and Google Drive.
  • A content library of on-brand social content.
  • Social media monitoring features.
  • Free
  • Professional – $19/user/monthly
  • Team – $99/monthly
  • Business – $599/monthly
  • Enterprise – Custom


IFTTT stands for If This Then That, and it is an automation tool that enables various apps and devices to seamlessly work together. With this tool, you can easily automate various tasks, which frees up your time to focus on other productive tasks. 


  • Access to behavioral insights.
  • Social sharing
  • Data integration


  • IFTTT Standard (Individuals) – Free
  • IFTTT Pro (Individuals) – $3/month
  • IFTTT Developer – $199/month
  • IFTTT Team – Custom
  • IFTTT Enterprise – Custom


If you are looking for an easy-to-use project management software, then do check out Trello. You can use this tool to perform several functionalities like creating notecards for better organization of tasks and projects. You can track the team’s projects and statuses from one single platform.


  • Create Trello cards and edit, tag, assign a due date, or archive them as required.
  • Seamless and automatic sync across various devices.
  • Built-in workflow automation that automates repetitive tasks.


  • Free
  • Standard – $5/user/monthly/billed annually
  • Premium – $10/user/monthly/billed annually
  • Enterprise – $17.50/user/month


Video conferences have become an integral part of our personal as well as professional lives. Zoom is one of the most popular apps in this category that offers a wide range of features and functionalities. This app is one of the best productivity apps in 2023 for effective collaboration among different individuals and teams.


  • Zoom video webinars can handle 10,000 attendees along with 100 interactive video participants.
  • This platform enables a user to access another attendee’s screen through remote access.
  • Create a personal meeting ID and URL while scheduling meetings.
  • Security includes SSL encryption and HTTPS access.


  • Basic (Zoom Meetings) – Free
  • Pro (Zoom Meetings) – $12.49/monthly/billed annually
  • Business (Zoom Meetings) – $16.65/monthly/billed annually
  • Enterprise (Zoom Meetings) – $19.99/month


Hypercontext is a tool best used for boosting and enjoying more productive meetings. It works by streamlining all the goals and meetings into one workflow. This collaborative meeting software works well for one-on-one meetings as well as group meetings. It comes loaded with multiple meeting features. 


  • Easy setting and tracking of goals.
  • Improve your meetings by sending out post-meeting surveys and gathering crucial feedback.
  • Customizable meeting agendas.


  • Basic – Free
  • Pro – $5.60/user/monthly/billed annually
  • Business – $8.80/user/month/billed annually
  • Small Team Starter Plan – $5/month


Next on our list of top productivity apps to use in 2023 is Zapier, an integration solution that seamlessly connects all your web apps with just a few clicks. By automating the process of sharing information between different apps, this tool frees up your time that can be used in a more productive and efficient manner. 


  • Easy-to-use and flexible interface.
  • No coding skills are required to build the integrations.
  • Easily share content across Twitter and LinkedIn.


  • Free
  • Starter – $19.99/monthly/billed annually
  • Professional – $49/monthly/billed annually
  • Team – $299/monthly/billed annually
  • Company – $599/monthly/billed annually


If you are in search of an ideal productivity app that can help you enhance your HR management, then do check out Zenefits. This cloud-based all-in-one solution is capable of performing a wide range of HR services. From tracking to recruiting to onboarding to managing employee records, there is a lot that you can do with Zenefits.


  • Self-onboarding feature for new employees.
  • Automatic creation of tax documents.
  • In-built resources to maintain compliance modifications.
  • Leave and attendance tracking.


  • Essentials – $8/user/monthly/billed annually
  • Growth – $14/user/monthly/billed annually
  • Zen – $21/user/monthly/billed annually


Today, rather than working harder, the goal is to work smarter. We hope these productivity apps help you in making your work more organized, productive, and efficient. Make sure that you thoroughly review the app and try out the free version before investing in it. 

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