Software-as-a-Service (SaaS) is an alternative to traditional software usage. Purchasing a printed copy or digital download for a program was necessary until recently. Most of the time, you could get it in a set amount of updates. You can download it through the company’s website or an online retailer or purchase it at a physical store. SaaS programs allow users to download the latest versions of any software without paying for upgrades or downloading and installing the software. It shows how software providers are moving to online distribution. They can quickly roll out upgrades and provide customers an easy way to manage their content.

As a result, SaaS providers typically require monthly payments, which can result in more expensive costs. SaaS software for content management SaaS websites and systems have existed for longer. The number of website users has increased due to CMS (content management systems) (CMS). Using the SaaS CMS on your site results in fewer problems and better assistance.

Today, in any small or medium-sized company, a person or entrepreneur can have a polished website without facing the difficulties of installing applications on their hosting service. Furthermore, you could spend time and effort hiring a professional site designer. Let’s get started.

What is Content Management Systems (CMS)?

Content Management Systems
Source: Kinsta

Simply, a CMS or content management (CMS) can be described as a program or system that manages and creates the stores and tracking of digital content. Content management systems serve as the basis of a site or storage solution so that customers and businesses can concentrate on the content and how it is presented if it’s an outside-facing platform. It allows you to handle content from only one device; however, they are typically used to organize and create information for an entire organization or website.

The kinds of content that can be stored are almost limitless; Content Management platforms can host everything from text-based documents and massive databases to videos and images.

Content management software can differ widely in terms of capabilities, some serving predominantly as content storage systems as templates for web pages and others offering broader collaboration and tracking of projects.

Who Uses Content Management Systems?

With the software’s versatility, it is possible to be used in a variety of methods. Every business has at least one content management tool if not more. It’s usually incorporated into everyday activities and disappears under the radar. Teams could use a Content Management System to produce text-based documents, then collaborate with them live and save them to use later. Storage may be a personal space as well as a collaboration space. It can move contents easily from one location to the next. Marketing professionals can use the digital asset management system to search the relevant images swiftly, media files, and other assets associated with a brand that would otherwise be hard to keep track of.

Companies of all sizes can handle employee records with a secured corporate content management system with ample storage capacity and access to permissions capabilities. It can quickly label and archive thousands of files which would normally take employees long hours to go through manually.

Web-based content management systems could be used as a portfolio or resume for those looking for a cheap professional online space to promote their work. WCMs allow writers and artists to have their work published and showcased without needing to collaborate with an external company.

Top 5 SaaS Solutions for Content Management Systems

Agility CMS

Our list starts with Agility CMS. Agility is an API First Content Platform, allowing you to select any language you want with light APIs’ flexibility, speed, and performance. Agility takes on all Headless CMS aspects, making an Omnichannel experience easy. Agility has a unique method of controlling Page Content that’s normally challenging to manage in other Headless CMS platforms. Agility allows marketers and developers flexibility in their creativity and helps eliminate team friction. 

  • Deployment – Cloud, SaaS, Web-Based.
  • Top Features – API, Access Controls/Permissions, Activity Dashboard, Activity Tracking, Alerts/Notifications, Approval Process Control, Archiving & Retention, Asset Lifecycle Management, Audio File Management, Categorization/Grouping, Collaboration Tools, Configurable Workflow, Configuration Management, Content Library, Content Management, Content Publishing Options, Customizable Fields.
  • Free Trial Available 
  • Prize $1200/ Per Month.
  • Best for – Customizable Forms, Customizable Templates, Data Capture and Transfer, De-Coupled Front & Back Ends, Digital Asset Management, Document Classification, Document Management, Document Storage, Drag & Drop.
  • Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), Chat.
  • Overall Rating – 5/5 Stars


The second that comes on the list is Confluence. Confluence is a collaborative workspace for managing and creating everything you do. In contrast to other file-sharing and document-sharing software, Confluence can be used flexibly and collaborative, assisting both your employees and the company in collaborating to the best of their abilities, from project teams to technical teams management, to HR, marketing as well as finance. 

The greater the number of people within an organization who use Confluence, the better benefits teams will gain from Confluence. Confluence is a simple way to manage and access all the required data. Confluence lets you group related pages into an area specifically designed for the group, work, or other cross-functional tasks. 

Following permissions, the space within Confluence is available for you only or to the whole organization. Page trees, which form an orderly list of pages in an area, highlight the subjects on the parent pages and make it easier to keep the space clean.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Mac, Windows, Linux, iPhone, iPad.
  • Top Features – @mentions, API, Access Controls/Permissions, Activity Dashboard, Activity Tracking, Alerts/Notifications, Archiving & Retention, Assignment Management, Audio File Management, Audit Trail, Brainstorming, Calendar Management, Cataloging/Categorization, Collaboration Tools, Commenting/Notes, Communication Management, Content Management.
  • Free Trial Available 
  • Prize $55/ Per Month.
  • Best for – Content Publishing Options, Customizable Branding, Customizable Templates, Data Security, Discussions/Forums, Document Capture, and Document Classification.
  • Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), Chat.
  • Overall Rating – 4.8/5 Stars

IcePortal CMS

IcePortal CMS is third on the list. IcePortal CloudPortal is a cloud-based media management tool designed to assist businesses in curating and sharing media files on various platforms, such as videos and images. Its features include multi-language support and detection of duplicate images, activities tracking metadata mapping, and reports. 

Members can search, organize for, and share access to media assets using IcePortal’s online asset library. Administrators can assign role-based access rights to users and limit access to content by country, supplier chain code, or specific listings. They can also create custom folders for sharing specific content. The dashboard lets users examine the effectiveness of images by analyzing a summary of the content that evaluates the quality of content by size, quantity of the room, category, and types in real-time.

  • Deployment – Cloud, SaaS, Web-Based.
  • Top Features – API, Access Controls/Permissions, Activity Dashboard, Activity Tracking, Alerts/Notifications, Audio File Management, Collaboration Tools, Content Library, Content Management, Content Publishing Options, Customizable Templates, Distribution Management, Drag & Drop, File Management, Full Text Search, Image Editing, Inventory Management, Multi-Language, Reporting & Statistics, Reporting/Analytics, Role-Based Permissions.
  • Free Trial Available 
  • Prize Price not provided by the vendor.
  • Best for – SEO Management, Search/Filter, Tagging, Text Editing, Version Control, Video Support, and Workflow Management.
  • Support – Email/Help Desk, Knowledge Base, Phone Support, Chat.
  • Overall Rating – 4.7/5 Stars


Wix is a web-based publishing and building platform for users to create professional-looking websites as they would like. It uses an easy-to-use website builder that can be dragged and dropped template templates created by designers and many more. 

Wix provides users with various options to create their website using Wix Artificial Design Intelligence (ADI), Wix Editor, and Wix Code, depending on if the user is developing a website for the first time or is a professional. Wix ADI allows users to create a unique website using professionally designed text, images, etc. 

Wix Editor gives users design liberty with advanced features and ease of drag-and-drop. Wix Code allows users to develop top-quality websites and applications.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Android, iPhone.
  • Top Features – API, Activity Dashboard, Activity Tracking, Alerts/Notifications, Appointment Management, Attendance Management, Attendance Tracking, Attendee Management, Availability Management, Backlink Monitoring, Billing & Invoicing, Booking Management, Calendar Management, Campaign Management, Catalog Creation, Cataloging/Categorization.
  • Free Version Available. 
  • Prize $16/Per-Month
  • Best for – Categorization/Grouping, Chat/Messaging, Class Management, Class Scheduling, Collaboration Tools, Commenting/Notes.
  • Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat.
  • Overall Rating – 4.7/5 Stars


The cloud-based Wrike collaboration tool and project management software assist users in managing the entire process from beginning to end, giving them full transparency and complete control over the tasks. 

It is a complete solution that takes the project from receiving initial requirements to monitoring work progress and reporting on results. Through Wrike, Project managers, project coordinators, and team leaders can use effective tools to record and arrange project specifications, create project plans, and display schedules on a Gantt chart. 

Plans for projects can be modified in a matter of minutes as work progresses, and the teams involved will receive notifications of changes in work. Custom reports builder can help users cut project information for presenting results to executives or teams.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Windows, Mac, Android, iPhone, iPad.
  • Top Features – 360 Degree Feedback, @mentions, API, Access Controls/Permissions, Accounting, Accounting Integration, Activity Dashboard, Activity Planning, Activity Tracking, Activity/News Feed, Ad hoc Reporting, Agile Methodologies, Alerts/Escalation, Alerts/Notifications, Appointment Scheduling, Approval Process Control.
  • Free Trial & Version Available 
  • Prize $9.80/Per Month.
  • Best for – Approval Workflow, Archiving & Retention, Assessment Management, Asset Categorization, Asset Library, and Asset Sharing.
  • Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), Chat.
  • Overall Rating – 4.4/5 Stars


SaaS (software as a service) CMS list is a fantastic method to establish your online presence without costly developer fees. Try it out for a run if you’re seeking guidance about what SaaS CMS selection will most effectively serve your needs. Most of the Content management SaaS platform options mentioned in the previous section for the user interface for building websites are open source (free). Certain plans, especially those with hosting plans, can cost fees based on the plans you pick. In reality, all plans offer a free trial before signing up.

Read More

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Hello, I'm Sai. I'm a freelance writer and blogger. I write unique and researched-based content on Saas products, online marketing, and much more. I'm constantly experimenting with new methods and staying current with the latest Saas updates. I'm also the founder and editor at Bowl of Wellness, where I share my latest recipes and tips for living a healthy lifestyle. You can read more at Bowl of Wellness -