The growth of a small-sized business requires time and effort. As an administrator, you’re accountable for everything from establishing an effective long-term strategy to ensuring your employees are happy and reducing churn. 

It could be overwhelming. You can make it easier to manage the management of the business using the software. Payroll software applications assist you in preparing payroll deductions and calculations, creating accurate payslips, and calculating the number of bonuses or expenses at a time and with little effort. 

These platforms can also help reduce tax compliance burden, eliminate the requirement to learn about tax laws, and store important data such as pay slips and annual reports.

What is Payroll Software?

Payroll Software
Source: Tally Solutions

Payroll software is an accounting program that can benefit small-scale business operations because these programs can automate and simplify various payroll-related tasks. The tasks involved include calculating wages and deductions, making pay stubs, and distributing the employees’ paychecks electronically. Let’s have a look.

What is Small Business Payroll Software?

Small-scale payroll software can help companies to improve and streamline payroll processing and employee benefits administration. It saves time and energy and decreases the chance of making mistakes by hand.

A payroll software online is designed to aid small businesses in managing payroll internally. It typically contains components for monitoring time and attendance, tax filing, and benefits administration. It streamlines data entry and repetitive tasks that employees would otherwise have to complete manually, thereby reducing time and costs for labor.

There are numerous Payroll solutions in the marketplace. Larger organizations may require more excellent capabilities to manage Human Resources (HR) in various locations or for complicated reporting in their payroll systems.

Smaller businesses usually require an online payroll system with basic capabilities like compensation, time tracking, and tax reporting.

Top 5 Payroll Software for Small Businesses in 2023


Our list starts with Xero. Xero is cloud-based small business accounting software with tools to manage invoice and bank reconciliation inventory, purchasing costs, bookkeeping, etc. Xero is a viable alternative to QuickBooks.

It’s cutting-edge small-business accounting software on the cloud. It is accessible from any mobile device or computer. It provides a more straightforward accounting process with cash flow monitoring, payment processing, expense tracking, bank reconciliation accounting for inventory, financial reporting, and many other features.

The Xero dashboard gives users an easy and precise view of their financial state. It helps small business owners with more comprehensive knowledge about their financial situation by visually appealingly highlighting balances in their bank accounts, outstanding invoices, and upcoming expenses and bills.

The daily bank and credit card transactions are instantly loaded into Xero and matched with their matching accounting transaction. Reconciliation of bank accounts is as simple as confirming the match and pressing “OK.”

  • Deployment – Cloud, SaaS, Web-Based.
  • Top Features – Document Classification, Document Generation, Document Management, Document Review, Document Storage, Duplicate Detection, File Sharing, For Legal Professionals, Full-Text Extraction, Full-Text Search, Indexing, Keyword Search.
  • Free Trial Available 
  • Prize $5/ Per month.
  • Best for – Access Controls/Permissions, Archiving & Retention, Collaboration Tools, Commenting/Notes, Compliance Management.
  • Support – Email/Help Desk FAQs/Forum Knowledge Base Phone Support, Chat.
  • Overall Rating – 5/5 Stars

ADP Workforce Now

The second that comes on the list is ADP Workforce Now. ADP Workforce Now is a cloud-based human capital and talent management system for companies with over 50 employees. From the beginning, with a single database, it is wholly integrated ADP Workforce Now suite features Human Resources, Payroll, Benefits, Talent Management, Time & Labor Management, and HR Analytics capabilities.

From payroll to proactive compliance and managing employees across borders, ADP Workforce Now frees HR personnel from repetitive tasks so that they can concentrate on their employees and generate business results. Workforce Now integrates securely with other top-of-the-line HR and business applications using easy APIs and The ADP Marketplace. ADP Workforce Now also has the native ADP mobile application (available for iOS and Android) to allow employees and managers self-service.

ADP Workforce Now equips users with tools to monitor HR data, manage the workforce, and make informed decisions based on data. It is possible to add additional features in the future as companies grow.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Windows, Linux, iPhone, iPad.
  • Top Features – 360 Degree Feedback, 401(k) Tracking, API Access Controls/Permissions, Activity Dashboard, Alerts/Notifications, Applicant Tracking, Application Management, Approval Process Control, Attendance Management, Attendance Tracking, Automated Scheduling, Background Screening, Benefits Administration Outsourcing Benefits, Dashboard Benefits Management.
  • Prize Price not provided by the vendor.
  • Best for – COBRA Administration, Candidate Profiles, Candidate Tracking, Career Development, Check Printing, Clock In/Out, Compensation Management, Competency Management, Compliance Management, Contractor Management, Customizable Reports, and Customizable Templates.
  • Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), Chat.
  • Overall Rating – 4.8/5 Stars

Quickbooks Online

Quickbooks Online is third on the list. QuickBooks Online is a cloud-based accounting system that assists small-sized businesses with their finances, accounting expenditures, payroll, and many more.

The native mobile applications on Android and iOS enable on-the-go sales invoice capture management of cash flow; accounts balance monitoring, time tracking transaction review purchase orders, communications with clients, and more.

QuickBooks Online automatically syncs a complete financial profile of a business to one dashboard from which many users can access detailed reports and financials of the company’s finances.

The platform offers loss, profit, trade sheets, bill, and invoicing solutions, that are mobile-friendly and printing-friendly. Users can design custom reports and feed within the dashboard, ensuring that the business can only look at what are the most.

  • Deployment – Cloud, SaaS, Web-Based.
  • Top Features – “What If” Scenarios, 1099 Preparation, 401(k) Tracking, ACH Payment Processing, API, Account Reconciliation, Accounting, Accounts Payable, Accounts Receivable, Accrual Accounting, Activity Dashboard, Activity Tracking, Ad hoc Reporting, Address Validation, Aging Tracking, Approval Process Control, Asset Accounting, Asset Lifecycle Management, Asset Tracking.
  • Free Trial Available 
  • Prize Price not provided by the vendor.
  • Best for – Attendance Management, Automatic Backup, Automatic Billing, Bank Reconciliation, Benefits Management, Billable Items Tracking, Billing & Invoicing, Billing Portal, Budgeting/Forecasting.
  • Support – Email/Help Desk, FAQs/Forum, Phone Support, Chat.
  • Overall Rating – 4.7/5 Stars

Patriot Payroll

Patriot Payroll from Patriot Software is a unified Human Resource (HR) and payroll administration system that helps streamline the various processes in managing tax and payroll filings. The solution provides tools to track payroll records, print checks, make direct deposits to bank accounts, prepare payroll reports, and report federal and state taxes. Patriot Payroll allows issuing payrolls through direct bank deposit and electronic cheques. The software offers personalized portals for employees to view payroll information and financial data. The application’s reporting features help employees create annual reports and generate W2 forms to aid in tax reporting.

Even though Patriot Payroll is an independent payroll solution, it can be integrated into various other Patriot Software solutions, such as Patriot TIME (time and attendance) and Patriot HR (personnel tracking), to offer an all-inclusive Human Resource Management (HRM) suite.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Mac, Windows, Linux, Android, iPhone, iPad.
  • Top Features – 401(k) Tracking, Access Controls/Permissions, Accounting Integration, Alerts/Notifications, Attendance Management, Audit Trail, Benefits Management, Check Printing, Compensation Management, Customizable Reports, Data Import/Export, Direct Deposit, Document Management, Document Storage, Employee Database, Employee Management, Employee Portal, Employee Profiles.
  • Free Trial Available 
  • Prize $17/ Per month.
  • Best for – Employee Self Service, Leave Tracking, Multi-State Payroll Management, Payroll Reporting, QuickBooks Integration.
  • Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), Chat.
  • Overall Rating – 4.7/5 Stars


Paycom offers user-friendly HR and employee-driven payroll solutions to improve the life of employees with a single application. Paycom helps improve efficiency, boosts data integrity, and grants employees control over their HR data through an app that allows them to manage their HR information.

Employees manage their timecards and benefits such as PTO, time off, etc. They can now manage their pay, resulting in better accuracy, less liability for employers, increased oversight of processes, and unrivaled employee insight into their wages.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Windows, Mac, Linux, Android, iPhone, iPad.
  • Top Features – 360 Degree Feedback, 401(k) Tracking, ACA Reporting, Accounting Integration, Activity Dashboard, Activity Tracking, Applicant Tracking, Approval Workflow, Asynchronous Learning, Attendance Management, Attendance Tracking, Audit Trail, Automated Scheduling, Background Screening, Benefits Dashboard, Benefits Management, Biometric Recognition.
  • Free Trial & Version Available 
  • Prize Price not provided by the vendor.
  • Best for – Blended Learning, Budget Management, Budgeting/Forecasting, Built-in Course Authoring, COBRA Administration, Certification & Licensing, Check Printing, Clock In/Out, Compensation Management, Compensation Plan Modeling, Competency Management, Compliance Management, Compliance Tracking.
  • Support – Email/Help Desk FAQs/Forum Knowledge Base Phone Support, Chat.
  • Overall Rating – 4.4/5 Stars


Small-scale companies require reliable payroll software that can reduce time and cost. Many payroll companies calculate wages, provide direct deposits, and even pay taxes. Thinking about your company’s requirements and budgetary limitations would be helpful. Smaller businesses can benefit from features like automatized tax payments, annual report filing, and endless payroll runs.

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Hello, I'm Sai. I'm a freelance writer and blogger. I write unique and researched-based content on Saas products, online marketing, and much more. I'm constantly experimenting with new methods and staying current with the latest Saas updates. I'm also the founder and editor at Bowl of Wellness, where I share my latest recipes and tips for living a healthy lifestyle. You can read more at Bowl of Wellness -