Email is a critical corporate tool for sending sensitive information to the intended recipients. Email is not a secure way of communication, and the content of emails might be exposed, compromising private information and data. As a result, confidential emails and attachments must be encrypted by organizations. This is where Email Encryption Software steps in.
Selecting the best Email Encryption Software for your small business can be a daunting task when there are a plethora of options available in the market. Moreover, no one has the time to weigh all of the pros and cons of every software from various sources before settling on one. To help you out, we at SaaSworthy have put together a list of the 8 top Email Encryption Software in 2021.
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What is Email Encryption Software?
Top Email Encryption Software utilizes a range of encryption methods to conceal information, but they all provide some level of encryption to avoid unwanted access to important business information. It enables organizations to protect emails, ensuring that they are only accessed by the intended recipient and providing end-users with additional security controls.
The top 8 Email Encryption Software to use in 2021
Given below is a list of the 8 top Email Encryption Software in 2021. The features and limitations of each software are given in detail so that you can choose the best one that suits your needs.
1. Tutanota
Tutanota is an end-to-end encrypted mail client that allows users to interact in a secure manner. Tutanota claims to be the first email service to offer end-to-end encryption for their clients’ entire inbox, including their address book and calendar.
Tutanota’s basic secure email account is always free, and all security features are included. Tutanota is SaaSworthy’s top choice as the best Email Encryption Software free in 2021.
The various features of Tutanota include-
- It does not track IP addresses, eliminates IP addresses from every email conversation, and encrypts the subject, content, and any attachments of emails.
- You can add an encrypted contact form on your website. This allows any communication via your company website to benefit from the same security protections as the standard Tutanota mailbox.
- The inbox has an encrypted search function. Users can search the email body on their own devices without risking their security or privacy.
- It also offers automated backups that it saves on the same secure servers that it uses for corporate emails.
The limitations of Tutanota are-
- Searching encrypted messages is slow and can eat up a lot of disk space.
- It does not send you notifications when you get an email.
2. Paubox Encrypted Email
Paubox Encrypted Email is an Email Encryption Software for small businesses and healthcare organizations. Paubox is a HIPAA-compliant email industry leader seeking to enable safe email communication for healthcare businesses using encryption and data loss prevention technologies.
It also gives analytics on use, mail logs, quarantined attacks, and informed alerts. The Paubox Encrypted Email is an all-in-one platform for encrypting email, preventing phishing attempts, and protecting data.
The various features of Paubox Encrypted Email include-
- It employs email filters to prevent viruses, phishing, and spam emails from reaching your workers’ inboxes, as well as archives inbound and outgoing emails that are encrypted at rest.
- It adheres to the HITRUST CSF standard, employs Transport Layer Security 1.3 as the default encryption method, and offers all clients business associate agreements.
- It guarantees that every email sent is encrypted and prevents workers from sending unlawful PHI through data protection standards.
- It automatically encrypts emails without any further input from the sender or receiver, and there is no gateway or password necessary.
The limitations of Paubox Encrypted Email are-
- Some people’s email accounts do not recognize the encryption, and they must go through an extra process to decrypt the message.
3. Encyro
Encyro is one of the best Email Encryption Software free that allows you to send secure emails to any email address. It is one of the most user-friendly encryption software. It is not necessary for the user to share a folder or set up a client account/portal. Encyro is accessible through the web, Linux, and Mac, and there are also native iOS and Android apps available.
The various features of Encyro include-
- You can receive securely through your custom-branded upload page, which does not require the customer to log in or jump through hurdles.
- It employs 16 levels of protection, including NIST-approved FIPS 140-2 encryption, to give the greatest security solution possible to safeguard personal information and ensure privacy.
- To verify that the appropriate person is signing via e-signatures, you can manage the login options and the kind of signature.
- You can send to any email address, and Encyro automatically secures your data during transport and storage, allowing you to comply with HIPAA, GLB, IRS, GDPR, FINRA, SOX, and other regulations.
The limitations of Encyro are-
- The e-signature setup for signing documents can be cumbersome.
- The user interface of the browser-based version is complex to navigate through.
4. Proofpoint Email Encryption
Proofpoint provides Security-as-a-Service (SECaaS) solutions that enable SMEs and big companies to defend, secure, archive, and manage their business-sensitive data. Messages and attachments are automatically and transparently encrypted using Proofpoint Email Encryption.
You can use it as a cloud service or on-premises to defend against malware and other threats. Proofpoint Email Encryption is SaaSworthy’s recommendation if you are looking for an Email Encryption Software for Outlook.
The various features of Proofpoint Email Encryption include-
- Proofpoint employs its unique TAP (Targeted Attack Protection) algorithm to detect and neutralize inbound attacks at numerous levels, including emails, mobile applications, and social networks.
- Proofpoint Email Encryption offers sophisticated, policy-driven encryption capabilities that help to decrease the risks of regulatory infractions, data loss, and business policy violations.
- Granular control allows for granular message management by enabling encrypted emails to expire and the ability to revoke any particular email to any single recipient.
- You can also create policies based on the severity of the data, and outgoing emails can then be automatically scanned based on these criteria.
The limitations of Proofpoint Email Encryption are-
- The user interface is not aesthetically appealing and needs visual upgrades.
- The reporting tool is extremely simple and should be improved.
5. Egress Intelligent Email Security
Egress Intelligent Email Security delivers enterprise-grade encryption that is used by governments and companies to protect email delivery. Egress is entirely compliant with data rules such as HIPAA.
Egress Intelligent Email Security is a top Email Encryption Software for those who use Office 365. The software enables Office 365 users to encrypt, transmit, and receive large encrypted files without exiting their email inbox.
The various features of Egress Intelligent Email Security include-
- Egress employs AES-256 bit encryption to deliver message-level security via on-premise, cloud, or hybrid solutions. It has a wide range of permissions, including read-only access, disabled attachment downloads, and limited forwarding.
- Egress has complete audit records and allows the end-users to deny access to sent emails, which aids in the prevention of security breaches.
- To avoid data leaking, users can also apply watermarks with the recipient’s email address and limit printing.
- Egress, in addition to encryption, protects against misaddressed emails and attachments, alerting users if they are about to create a data breach unintentionally.
The limitations of Egress Intelligent Email Security are-
- The setting up process of the software can be challenging and time-consuming.
- It has a steep learning curve, making it hard for beginners.
6. Virtru
Virtru is a secure cloud-based email and data encryption software that is easy to use and allows users to have greater control over how their emails are handled.
Virtru is the most popular encryption option for GSuite, allowing users to encrypt messages directly from Gmail as well as Google Drive documents. Therefore, Virtru is SaaSworthy’s suggestion if you are looking for an Email Encryption Software for Gmail.
The various features of Virtru include-
- Virtru allows its users to revoke, expire, trace, or deactivate forwarding even after the messages have been received and forwarded, ensuring that users retain control over their sensitive information.
- Virtru also allows users to instantly check where emails and files have been shared, whether within or outside of the business.
- Users may effortlessly view and send encrypted emails right from their inbox, and administrators can quickly create security policies that are enforced across the organization.
- Among Virtru’s corporate capabilities is the option to host your encryption keys in order to fulfill data security, privacy, or data location needs.
The limitations of Virtru are-
- Virtru integrated with Outlook can lag at times while encrypting or decrypting emails.
- The smartphone version can be quite tricky and challenging to use.
7. ZixEncrypt
ZixEncrypt is an Email Encryption Software for small businesses that works with your existing email system to protect it much beyond its natural capabilities. With ZixEncrypt, encryption becomes automated, simple, effective, and secure for anybody, anywhere, and on any device.
Zix provides pre-defined encryption policies for various industries such as healthcare, banking, government, and education. It also provides fully structured and organized anti-virus, content screening, anti-spam, encryption, and archiving support.
The various features of ZixEncrypt include-
- ZixEncrypt’s filtering technology is powerful, allowing you to build and administer policy rules for securing sensitive email content and guaranteeing compliance.
- It accomplishes encryption using a secure online gateway, secure PDF encryption, or end-to-end encryption. The software has a ‘Best Method of Delivery’ tool that automatically selects the best of these methods to deliver the encrypted email.
- Zix provides security against malicious websites and attachments by utilizing URL rewriting and Sandboxing functionalities.
- Admins can create personalized policies based on keywords or departments. ZixEncrypt automatically encrypts emails that fall under the purview of these policies.
The limitations of ZixEncrypt are-
- It takes up a lot of storage and computer resources compared to similar Email Encryption Software.
- The configuration process can be challenging for new users.
8. MimeCast Email Security
MimeCast Email Security is a top Email Encryption Software that provides cloud-based secure messaging and email encryption tools, allowing users to send and receive secure emails more effortlessly. It aids in the reduction of email risks, complications, and expenses.
It makes it simple for senders and recipients to safeguard sensitive information without the need for additional software. It also helps organizations comply with regulatory requirements and security regulations.
The various features of MimeCast Email Security include-
- It has a variety of data-protection measures, such as providing admins with reports but not allowing them to view the contents of an encrypted email.
- If an email is sent inadvertently, end users can also remove access. It is available in the user’s existing email service, making them simple to utilize.
- Mimecast’s end-user controls include being able to know when an email has been read, as well as limiting the forwarding and printing of encrypted emails.
- Users can send encrypted messages using their current email client, and recipients can see them by logging in to a webpage.
The limitations of MimeCast Email Security are-
- The admin console is not user-friendly and is not easy to navigate through.
- It has limited documentation available for user support.
Conclusion
We hope that we were able to throw some light on the various top Email Encryption Software available in the market. Consider the extent of the encryption, security, and protection modules while reviewing the list of software options. Examine how scalable and cost-effective the software is. Understand the architecture and system that was established for a software. You should now be able to choose an Email Encryption Software best tailored to your needs.
For more informative articles like this one detailing the features and limitations of the top software in each category, visit the SaaSworthy blog.
