There are a plethora of small businesses and emerging startups that are in need of mobile forms automation software for their documents related needs. The price, features, setup, scalability, and installation of these software for small businesses differ from those for larger organizations. That is why we at SaaSworthy have put together a list of the 8 best mobile forms automation software for small businesses for you to choose from in 2022.
Table of Contents
What is Mobile Forms Automation Software?
Mobile forms automation software helps field employees and supervisors create transferrable papers, forms, and data that can be viewed remotely. This software enables the gathering of data in real-time and assists businesses with staff in the field in streamlining their data collection regardless of where a worksite is located.
Mobile forms automation software allow for the development, access, and administration of forms and documents via a platform that offers data entry automation capabilities. They digitize data capture by automating the process of producing and managing digital forms.
8 Mobile Forms Automation Software for Small Businesses in 2022
Given below in detail, along with their various features and limitations, are the top 8 best mobile forms automation software for small businesses in 2022. All of these software are either a free or low-cost option, making them a safe investment for small businesses.
1. ProntoForms
ProntoForms provides cloud-based field service mobile forms automation software to organizations through their web and mobile app. ProntoForms is used to build apps and forms for collecting and analyzing field data.
It has over 100,000 users who use it to boost productivity, enhance service quality, and reduce risks with its scalability. Therefore, ProntoForms is SaaSworthy’s top choice as the best mobile forms automation software for small businesses in 2022.
The various features of ProntoForms include-
- ProntoForms assists businesses in tracking, analyzing, and continually improving their processes, as well as converting results into actionable information for better future decisions.
- It further automates fundamental business tasks and operations by seamlessly synchronizing data across platforms, cloud sources, and team members.
- ProntoForms enables remote employees to gather data on mobile devices, access business data while on the field, and automatically communicate the results with back-office systems, cloud services, and individuals.
- It boosts field operations productivity by automating jobs with sophisticated data access, collecting, and company-wide distribution. It can also manage field teams efficiently.
The limitations of ProntoForms are-
- The support documentation that is provided is not as helpful as it should be.
- There can be occasional errors while sending or receiving the forms.
2. GoFormz
With GoFormz, teams can fill out forms online or on their mobile devices and then submit them for processing immediately. It automatically saves forms to the cloud, resulting in better recordkeeping and retrieval.
GoFormz serves more than 100,000 users in over 170 countries and has processed over 37 million form pages. GoFormz is SaaSworthy’s recommendation if you are looking for the best free mobile forms automation software for small businesses.
The various features of GoFormz include-
- GoFormz has a form builder with a drag-and-drop interface that allows companies to design bespoke forms with signatures, photos, tables, and other elements.
- Mobile data collection, form transfer, HIPAA compliance, offline access, public forms, barcode scanning, Single Sign-On authentication, collaboration, and more features are also available.
- You can quickly and easily convert your old forms and papers into identical digital versions, or you can build new ones from the start.
- You can integrate new data types like GPS, maps, and photos. You can use conditional logic to automate computations and hide or reveal particular portions across forms.
The limitations of GoFormz are-
- It has occasional bugs and glitches that can hamper your progress.
- Every now and then, a form will fail to go through the email service.
3. Forms On Fire
Forms On Fire is a mobile forms automation software for small businesses that captures and sends mobile forms such as inspections, audits, safety reports, orders, etc. Users can create their own forms, which they can then use to collect data on their iOS, Android, or Windows device. No coding knowledge is required to generate forms that perfectly correspond with existing Word or Excel forms.
The various features of Forms On Fire include-
- Users can automatically deploy forms to other remote users and send alerts back to the office through email.
- Forms On Fire functions offline and keeps you up to date on the newest versions of your most critical stuff, such as forms, data sources, documents, and tasks, on any device.
- Its app can collect text, numbers, dates, photographs, video, audio, annotations, barcodes, NFC, signatures, GPS locations, maps, and other data.
- Users can choose from a library of over 140 pre-designed form applications or use the drag-and-drop form builder to create their own custom form and data-driven apps.
The limitations of Forms On Fire are-
- The setup process can be challenging, and it has a steep learning curve.
- The plethora of features can be overwhelming for some.
4. Device Magic
Device Magic is a free mobile forms automation software for small businesses that substitutes paper forms with configurable mobile forms. It transfers precise data from the field to the office in real-time.
Using your own mobile devices, you can collect data without an Internet connection. You can automate safety inspections, invoices, checklists, audits, job reports, purchase orders, and estimates.
The various features of Device Magic include-
- You can incorporate advanced fields in your forms such as select questions, annotations, date/time, geotagging, picture capture, barcode scans, computations, signatures, and sketching.
- From a laptop or desktop computer, you can use the drag-and-drop form builder to generate mobile forms online. You just have to drag and drop to add, remove, reorganize, and modify your questions.
- Using the Device Magic online form generator, you can easily reproduce your paper checklists, inspection forms, maintenance reports, and other documents.
- It provides data in a number of formats, such as PDF, email, Word doc, spreadsheet, text message, and others.
The limitations of Device Magic are-
- The reporting and analytics features are in need of major upgrades.
- Additional technical and programming knowledge is required to use the software to its full potential.
5. JotForm Mobile Forms
JotForm Mobile Forms is a cloud-based top mobile forms automation software for small businesses used for publishing web forms, collecting order payments, and conducting customer surveys.
It’s a simple form builder with a number of features and templates that can assist you in creating and editing forms on your smartphone or tablet. It has a well-designed UI and employs a simple drag-and-drop editor to reorganize form fields.
The various features of JotForm Mobile Forms include-
- Each form includes a built-in function that allows you to get an email for each answer, making it easy to collect data, generate appropriate reports, and make data-driven business choices.
- Its Kiosk mode lets numerous individuals fill out a form repeatedly on a single device during conferences and gatherings to collect large amounts of critical information.
- With a simple drag-and-drop tool, JotForm assists in the creation of innovative and customizable forms for a variety of purposes.
- You can gather more complete data for your business by using sophisticated form fields like geolocation, audio recording, and e-signatures.
The limitations of JotForm Mobile Forms are-
- It can become slow while trying to access large volumes of data from a form.
- Customer support can be slow to respond.
6. FORM.com
FORM.com’s electronic forms allow customers to smoothly migrate their paper-based operations to mobile devices. This data gathering and form building software is created with versatility in mind since its configurable form creation tool suits any sector.
It allows you to select between cloud and on-premise deployment. Undoubtedly FORM.com is one of the best mobile forms automation software for small businesses out there in the market.
The various features of FORM.com include-
- It automates operations, improves data accuracy, and boosts overall efficiency throughout your business. It also improves data gathering by sending prompted warnings to your staff.
- FORM.com also enables bi-directional connectivity, allowing you to route finished replies to your BI dashboard or backend database.
- With customized forms based on logical flow, UX, and branding demands, you can modify the app to provide solutions for inspections, audits, data gathering, and field operations.
- It also improves communication between internal and external teams by utilizing customizable workflows that redefine how your teams, data, and forms collaborate as a single, unified business unit.
The limitations of FORM.com are-
- The dashboard and the forms need more options for customization.
- The layout of the software can make it challenging to locate tools.
7. GoCanvas
GoCanvas is a cloud-based and free mobile forms automation software for small businesses that works on any smartphone, tablet, or Windows computer through a Windows app. It enables any business to easily automate how work is completed, removing obsolete processes and costly paperwork.
It has assisted over 6,000 users in more than 70 countries. GoCanvas supports data integration with various platforms, with data auto-populating into bespoke apps.
The various features of GoCanvas include-
- It offers the industry’s first and largest library of more than 30,000 pre-built, configurable, and ready-to-use mobile forms.
- When combined with the GoCanvas App Builder, a web-based, drag-and-drop editor, anybody, from small companies to enterprises, can minimize paperwork, save costs, and collect richer data.
- You can implement GPS, dispatch, photo capture, barcode scanning, push alerts, electronic signatures, and access to company data such as pricing lists, parts catalogs, and medical information.
- Organizations and their field employees can use GoCanvas to swiftly gather information utilizing mobile devices, communicate that information, and seamlessly submit data back to the office.
The limitations of GoCanvas are-
- Uploading PDF files and images to the system can be challenging for some users.
- Its mobile application does not support all document formats.
8. Paperform
Paperform, founded in 2016, is one of the top mobile forms automation software for small businesses available in 2022. It allows you to build forms of any sort based on your business’s needs.
With its multiple capabilities, Paperform enables anybody to instantly begin streamlining their existing processes without the need for any training. Paperform integrates with Stripe, Square, Paypal Business, and Braintree to accept payments for items, contributions, and subscriptions.
The various features of Paperform include-
- Its fast and powerful editor enables you to design distinctive web forms with styled text and embedded videos and images to showcase your business and improve user experience.
- It also enables in-form subscriptions, which is a function only available with this web-based form builder.
- You can use its hundreds of designer templates to automate different business processes such as application forms, surveys, client onboarding, payments, event registration, landing forms, etc.
- Every form generated with Paperform generates its own URL, allowing you to easily share the form on your website or even if you do not yet have one.
The limitations of Paperform are-
- It has a limited number of templates and customization options.
- Using advanced features can be challenging for those who do not have prior programming knowledge.
Conclusion
We hope that we were able to provide some insight into the various mobile forms automation software for small businesses available in the market. You should also note that all of these software mentioned above are scalable and can grow along with your small business. You should now be able to choose a mobile forms automation software best tailored to your needs after weighing their pros and cons.
For more informative articles like this one detailing the features and limitations of the top software in each category, visit the SaaSworthy blog.
