Expanding into Canada can unlock huge potential for businesses—but hiring talent in compliance with local labor laws can be complex. That’s where an Employer of Record (EOR) comes into play.
At SaaSworthy, we’ve tracked how global hiring is being transformed by EOR platforms. If you’re looking to grow your team in Canada without setting up a legal entity, this guide walks you through how to do it the right way—legally, efficiently, and cost-effectively. But before we dive in, check out our shortlist of top EORs in Canada:
Table of Contents
What Is an Employer of Record (EOR)?
An Employer of Record is a third-party organization that legally employs your workers on your behalf in a different country or jurisdiction. While you manage the employee’s day-to-day work, the EOR handles all the compliance-heavy tasks such as:
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Payroll and tax withholdings
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Benefits administration
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Employment contracts and documentation
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Adherence to local labor laws and regulations
For companies hiring in Canada from abroad, using an EOR ensures you’re fully compliant without opening a Canadian subsidiary.
Why Use an EOR in Canada?
Canada has strong employee protection laws at both the federal and provincial levels. Each province—from Ontario to British Columbia—has its own employment standards that cover minimum wage, leave entitlements, termination rules, and more. Even accidental non-compliance can lead to fines or legal action.
Here’s why many growing businesses choose to use an EOR in Canada:
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No need to set up a Canadian entity
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Avoid complex tax registration and filings
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Instant legal compliance in hiring
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Access to top Canadian talent faster
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Scalable solution for global growth
How Does Hiring Through an EOR Work?
The process of hiring through an Employer of Record is straightforward:
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Choose an EOR provider with experience in Canadian employment law.
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Submit candidate details—the EOR handles employment contracts, onboarding, and compliance.
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The EOR becomes the legal employer, while you manage the employee’s tasks and performance.
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Ongoing services include payroll, benefits, taxes, and legal updates.
This setup is especially beneficial for remote-first or hybrid teams expanding into Canada for the first time.
Legal Responsibilities Handled by an EOR in Canada
When you partner with an EOR to hire in Canada, here’s what they typically take care of on your behalf:
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Drafting compliant Canadian employment contracts
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Registering with provincial authorities
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Managing payroll and CRA remittances
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Administering benefits like healthcare and paid time off
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Ensuring compliance with termination and severance rules
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Keeping up with employment law updates in each province
This allows your team to focus on growth, not red tape.
Where to Start: Top EOR Platforms for Hiring in Canada
What SaaSworthy Thinks
At SaaSworthy, we’ve seen the EOR model become increasingly popular in 2024 and 2025 as companies prioritize agility in hiring. Whether you’re testing the Canadian market or building a long-term team there, an EOR gives you legal peace of mind and operational speed.
We recommend evaluating EOR platforms not just for pricing, but for their local expertise in Canadian provinces, responsiveness, and integrations with HR/payroll systems you already use.
Final Thoughts
Hiring in Canada doesn’t have to be daunting. With the right Employer of Record, you can tap into Canada’s skilled workforce while staying compliant from day one. This approach is ideal for startups, scale-ups, and enterprise teams looking to expand globally without barriers.
Ready to explore your options? Scroll back up to see our top picks for EOR software to get started.
FAQs
Is using an Employer of Record legal in Canada?
Yes, using an Employer of Record (EOR) is fully legal in Canada. It’s a widely accepted way for foreign companies to hire employees without establishing a Canadian legal entity, as long as the EOR complies with Canadian federal and provincial labor laws.
Do I still manage the employee if I hire through an EOR?
Absolutely. While the EOR handles compliance, payroll, and legal responsibilities, your company retains full control over the employee’s daily tasks, performance management, and project delivery.
What’s the difference between an EOR and a PEO in Canada?
A PEO (Professional Employer Organization) typically requires the company to have a legal entity in the country, entering a co-employment relationship. An EOR, on the other hand, becomes the legal employer—ideal for businesses without a Canadian presence.
How long does it take to hire someone in Canada using an EOR?
Most EORs can onboard a Canadian employee within a few days to a week, depending on documentation and employment terms. It’s significantly faster than setting up a local entity, which can take months.
What are the risks of hiring in Canada without an EOR?
Hiring directly without a registered entity can expose your business to legal risks, including fines, penalties, or litigation due to non-compliance with Canadian labor laws. An EOR shields you from these risks by managing all local legal responsibilities.
Can I convert an EOR-hired employee to full-time later?
Yes. Most EORs offer the flexibility to transfer employees to your own entity later if you decide to establish one in Canada. This makes it a scalable, low-risk hiring model.
