Meeting Management usually focuses on the functions that allow collaboration, communication, and the management of individuals. It has features for scheduling meetings, communications, and reporting in detail.
It can help increase productivity and improve the efficiency of the work. The apps for managing meetings have functions of task-related scheduling that can aid in assigning and prioritizing your team’s work. Collaboration and communication features allow you to chat with team members and share the documents.
Studies have shown that more than 1/3 of meetings are not planned, resulting in few company benefits. Over 50% of top-ranking executives believe they waste time during meeting sessions.
It is essential to ensure that the following things are in place to avoid this.
- A well-defined plan for meetings,
- Someone responsible for meeting minutes, follow-up actions items, and critical decisions made during the session.
- Powerful software for managing meetings to organize and manage online meetings
That’s why we’ve made the top 5 meeting management software tools on the market in 2022
Let’s get started.
Table of Contents
What is a Meeting Management Software Tool?
In simpler terms, meeting management software helps in the planning and direction of group meetings so that meetings are productive and well-organized.
Users use these tools to coordinate meetings using scheduling effectively capabilities and, in many cases, integrate with calendar software to ensure certain visibility. Meeting management software provides agenda makers’ minute recorders, agenda creators, and consensus trackers to facilitate productive meetings. Some options offer the ability to manage tasks, but only that can be based on action items decided at meetings.
While most meeting management software can be used for every type of meeting, some tools are specifically designed for conferences, like scrums, retrospectives, one-on-ones, and workshops.
Specific software for managing board meetings includes aspects of meetings management. Still, these are tools designed for appointments held for board members and C-suite executive executives and committees.
To be eligible to be included within the Meeting Management category, a product must meet the following requirements:
- Agendas are created for meeting schedules.
- Note meeting minutes using the audio format or via text.
- Create consensus tools to make making decisions in person or during the discussion easier.
- Outline actions and assign tasks based on the meeting’s proceedings.
- Assist with coordinating appointments and scheduling.
That’s why we’ve made the top 5 meeting management software tools on the market in 2022.
Let’s have a look.
Top 5 Meeting Management Software tools in 2022.
Here’s a list of the top 5 meeting management software tools on the market in 2022. We’ll also list their top features, the most utilized features, and the full description of each one below.
Taggg
Our list begins with Taggg. Taggg is a group meeting or meeting management scheduling software for meetings that use calendar overlays to find times to meet without voting or conducting polls.
It is a user-friendly service that lets users quickly and effectively book groups of people. It allows users to connect with contacts in their network and calendars to identify the most convenient meeting dates. Based on these details, Taggg can book instant meetings between connected parties and help create more efficient meeting schedules for large groups of individuals.
Choose the participants for your meeting, share their information with them, and set up the appointment immediately without scheduling conflicts or overlaps, depending on whether you’re using Google as your calendar or Microsoft for your schedule.
- Deployment – Cloud, SaaS, Web-Based.
- Top Features – Alerts/Notifications, Appointment Scheduling, Availability Management, Booking Management, Calendar Management, Calendar Sync, Employee Scheduling, Group Scheduling, Mobile Access, Real-time Scheduling, Real-time Updates, Reminders Resource Scheduling, Self Service Portal, Third-Party Integrations, Employee Scheduling, Group Scheduling, Mobile Access.
- Free Trial Available
- Prize – Price not provided by the vendor.
- Best for – Scheduling Software, Appointment Scheduling, Attendance Tracking, Automated Scheduling, Availability Management, Booking Management, Calendar Management, Calendar Sync.
- Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Chat.
- Overall Rating – 5/5 Stars
Adam.ai
The second that comes on the list is Adam.ai. Adam.ai is an all-in-one intelligent meeting management system that can manage the entire lifecycle of meetings.
It effortlessly and intelligently records and retrieves information and transforms the content of meetings into valuable assets. Suppose you’re a part of a small start-up or a major enterprise or project manager overseeing several teams and projects, or a senior executive who manages the entire company.
In that case, adam.ai is designed to aid everyone in working schedules and meet their complete goals.
The software is designed to assist businesses in making agendas for meetings, keeping track of the flow of communications, assigning actions for team members, and much more by using various built-in tools. Administrators can manage tasks, track progress towards objectives, review, accept or distribute meeting minutes and safely save notes, files, and other documents in a cloud-based repository.
Employees can concentrate on their objectives and monitor deadlines or deliverables by using actions item pages, reminders, or notes on an integrated platform.
- Deployment – Cloud, SaaS, Web-Based.
- Platform – Windows.
- Top Features – Action Item Tracking, Agenda Management, Attendee Management, Customizable Branding, Internal Meetings, Meeting Preparation, Tools Scheduling, Email Reminders, Internal Meetings, Meeting Management, Meeting Preparation Tools, Reminders, Reporting & Statistics, Scheduling, Single Sign-On, Third-Party Integrations, User Management.
- Free Trial Available
- Prize – $9.99/Month – Pricing Model: Per User.
- Best for – Meeting Software, Access Controls/Permissions Action Item Tracking, Activity Dashboard, Agenda Management, Attendee Management, Reminders, Scheduling, Single Sign-On.
- Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), Chat.
- Overall Rating – 4.7/5 Stars
Hypercontext
Hypercontext is third on the list. Hypercontext (prev. Soapbox) is an app designed by managers who wish for more effective one-on-one sessions and team-based meetings.
With Hyperconteext, users don’t have to quit the tools they enjoy to get better meetings. The integrations available are Slack, Microsoft Teams, Google, and other integrations.
The platform gives users tools to get started with more efficient meetings and better integrations with other services. Teams can develop shared agendas, record notes at meetings, take feedback, and decide on the next steps, all in one location.
Teams can also share schedules, record meetings, manage input, and decide on the next steps all from one place.
- Deployment – Cloud, SaaS, Web-Based.
- Platform – Android, iPhone, iPad.
- Top Features – Access Controls/Permissions, Action Item Tracking, Activity Dashboard, Activity/News, Feed Agenda Management, Alerts/Notifications, Attendee Management, Benchmarking, Collaboration Tools, Commenting/Notes.
- Free Trial Available
- Prize – $5.00/Month – Pricing Model: Per User
- Best for – Employee Engagement Software, Meeting Software, Productivity Software, Team Communication Software, Engagement Tracking, Feedback Management, Gamification Goal Management, Goal Setting/Tracking, Mobile Access, Negative Feedback Management.
- Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat.
- Overall Rating – 4.8/5 Stars
Stratsys Meetings
Stratsys Meetings is a meeting management tool to plan, prepare, conduct, and coordinate group workplace meetings.
The cloud-based application is designed to aid teams in increasing productivity and fostering collaboration through agenda-planning, meeting scheduling, electronic note-taking, assignment of action items, and more. Users can record actions items, lists of tasks, and discussions in meetings. Action things can be allocated to sure participants complete.
Stratsys also offers the meetings mobile application for iOS and Android to allow review and planning meetings on the move. Take notes directly on the agenda and delegate actions as they are revealed during the session. The first step in each session is to review the minutes of the last meeting and the decisions and incomplete actions. Notify the participants when the second action item is completed.
- Deployment – Cloud, SaaS, Web-Based.
- Platform – Android, iPhone, iPad.
- Top Features – Action Item Tracking, Agenda Management, Attendee Management, Internal Meetings, Meeting Preparation, Tools Scheduling, Attendee Management, Collaboration Tools, Internal Meetings, Meeting Management, Meeting Preparation, Tools Reminders, Scheduling, Third Party Integrations.
- Free Trial Available
- Prize – $30/Month.
- Best for – Meeting Software, Action Item Tracking, Agenda Management, Attendee Management, Meeting Management, Meeting Preparation Tools, Reminders, Scheduling.
- Support – Email/Help Desk, Phone Support, Chat.
- Overall Rating – 4.7/5 Stars
Beenote
Beenote is an application for managing meetings that help users plan to hold, work, and record meetings. Users can create, schedule, and communicate via email meetings, agenda and minutes, note conversations, and keep notes, either personal or collaborative, in real-time.
Beenote includes a task manager who can monitor team tasks development, real-time collaboration and sharing of documents, and a timekeeper and a registry.
The platform also offers confidential minutes from meetings and attendance management, statistics, advanced search, etc. It is available on iOS and Android and synchronized seamlessly with Beenote web.
Set up, keep, and then follow up with your meetings with beenote by:
- Keep a record of your conversation.
- It is easy to organize your schedule.
- Monitor the performance of your team’s work.
- Integrate your corporate calendar using Google Workspace or Microsoft 365.
- It is possible to share live and record minutes.
- Deployment – Cloud, SaaS, Web-Based.
- Platform – Windows, Mac, Linux, Android, iPhone, iPad.
- Top Features – API, Access Controls/Permissions, Action Item Tracking, Activity Dashboard, Agenda Management, Attendee Management, Calendar Management, Calendar Sync, Collaboration Tools, Customizable Branding, Document Management.
- Free Trial & Version Available
- Prize – $8.36/Month – Pricing Model: Per User.
- Best for – Access Controls/Permissions, Action Item Tracking, Activity Dashboard, Agenda Management, Attendee Management, Corporate Wellness Software, Meeting Management, Meeting Notes, Meeting Preparation Tools, Mobile Access.
- Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Chat.
- Overall Rating – 4.4/5 Stars
Conclusion
You will have a clear idea of the fundamentals of what you’re searching for. The software we’ve listed is intended to assist you in finding useful tools such as agenda makers’, minute recorders, agenda creators, and consensus trackers to help facilitate productive meetings. Meeting management software is an essential device that allows teams to discuss their agendas and different projects.
With the aid of a top program for managing meetings, you’ll be able to contact your team members and transfer files and documents that are essential for completing tasks and managing your business’s day-to-day activities. If you don’t have a meeting management software, this list is the ideal place to start searching for one that will meet the specific needs of your business.
In most cases, the meetings are now conducted using virtual platforms. Meetings held on virtual platforms are more efficiently organized, productive, and organized.
Ask them if the software is compatible with your current budget and plans. This will allow you to determine whether the software suits your requirements. This article will give you all you need to choose the most appropriate service to meet your needs.
For more options and information, head to SaaSworthy
