The processing of mail is inefficient, ineffective, and expensive. Intalio Digital Mailroom Automation Software lets organizations automatize and streamline their mail handling procedures, such as internal communications, outbound or outbound correspondence with customers, service requests, financial statements, and many more!

The mailroom software is a complete digital solution to manage mailroom operations. It will send automated messages for pickup to the recipients when their mail arrives in the mailroom. These messages can be sent out to students, office workers and residents of the building, guests at hotels, and many more. Let’s get started.

What is Mailroom Management Software Tool?

Mailroom Management
Source: MetaSource

Software for managing mailrooms allows organizations to control and track the progress of packages and the entire mailing delivery, shipping, and delivery processes.

With the help of a mailroom management program, it is simple to manage various mailroom tasks. The top software for managing your mailroom helps manage and direct specific mailroom tasks such as sorting and delivering received mail. That’s why we’ve made the top 5 mailroom management software tools on the market in 2022. Let’s have a look.

Top 5 Mailroom Management Software Tools

This guide will help you select the best software to meet your needs and the software that manages your mailroom. There’s a good chance you’ll find the best solution for your company. We’ll also highlight their best features, the most popular features, and the complete description for each below.


Our list starts with SwipedOn. Make your workplace flexible with SwipedOn. Find out how SwipedOn can help you. SwipedOn workplace sign-in system can support more than 35 million check-ins in more than 70 countries.

The solution for contactless sign-in is an opportunity to sign in visitors to your office. Visitors can use a QR code stored on their iPad (or printed) and sign in using their mobile. Utilizing our smartphone application, SwipedOn Pocket, your employees can sign in with their smartphones without the requirement to sign in with an electronic device shared with others.

SwipedOn Deliveries offers a simple method of managing the delivery of parcels, food, and just about everything else at your venue’s reception. Receiving deliveries is effortless as signing in guests.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Windows, Mac, Chromebook, Android, iPhone, iPad.
  • Top Features – Alerts/Notifications Badge Management Barcode / Ticket Scanning Document Management ID Scanning Package Tracking Pre-Registration Registration Management Self Check-in/Check-out Signature Capture Visitor Tracking Watch List.
  • Free Trial & Version Available 
  • Prize $59.00 /month
  • Best for – Mailroom Management Software|Visitor Management Software.
  • Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live Rep), Chat.
  • Overall Rating – 5/5 Stars


The second that comes on the list is Envoy. Envoy Desks is a simple hotdesking device for hybrid workplaces. Employees can arrange a desk during the day or ahead of time via their mobile and pick where they want to sit based on the work they’ll need to accomplish during the day.

Desks are automatically assigned to users when they sign in, and they may choose a different spot from the interactive map available in the application. Desks provide a convenient solution to ensure teams can work in person while maintaining the distance safely. Envoy is revolutionizing workplaces to accommodate hybrid work and securely connects people so they can collaborate, connect and flourish. With over 100,000 sign-ins daily, Envoy Visitors provides an inviting atmosphere for guests while protecting individuals, property, and ideas. Envoy Protect ensures that employees are healthy and assists in coordinating their schedules before when they arrive to work.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Windows, Mac, Linux, Chromebook, Android, iPhone, iPad.
  • Top Features – Payment Processing Pre-Registration Real-time Updates Registration Management Room Booking Self Check-in/Check-out Signature Capture Space Reservation Usage Tracking/Analytics User Management Utilization Reporting Visitor Management Visitor Tracking Watch List.
  • Free Trial Available 
  • Prize Price not provided by the vendor.
  • Best for – Desk Booking Software|Mailroom Management Software|Meeting Room Booking System Software|Space Management Software|Visitor Management Software
  • Support – Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support.
  • Overall Rating – 4.8/5 Stars

Postage $aver

Postage $aver is third on the list. Postage $aver is free software that makes it simple to create USPS bulk mailings, which means you will save on postage and time.

Postage $aver is an affordable software application that makes it simple for users to design bulk postal mailings and reduce the postage cost. Postage $aver sort addresses by tray or sack for speedy processing of your mailer. It fills out and prints necessary postage statements and mailer reports.  Automatically designs barcoded tray tags and sack tags. It also prints simple-to-follow instructions for assembling every mailing. USPS PAVE-Gold certified for precision.

It’s ideal for small-scale businesses, churches, non-profits, churches and local newspapers and political campaigns, or any other organization that needs to create large-scale mailings. This is also perfect for print shops and shipping centers that service those mailers.

  • Deployment – Cloud, SaaS, Web-Based.
  • Top Features – Data Import/Export Intelligent Mail Support Label Printing PAVE Certified Presorting Third-Party Integrations, Intelligent Mail Support PAVE Certified Presorting
  • Free Trial Available 
  • Prize $79.50/ One-time.
  • Best for – Mailroom Management Software, PAVE Certified Presorting, Label Printing, Intelligent Mail Support.
  • Support – Email/Help Desk Phone Support.
  • Overall Rating – 4.7/5 Stars


Click2Mail allows companies of any size to maximize printing and mail processes. It helps reduce expenses using cloud integration APIs and tools, Google G Suite apps, and Microsoft Office add-in. Users can configure and send files to Click2Mail using secure cloud-based automated tools. Click2Mail improves, aggregates, and transfers these files to a broader network of printing firms for overnight printing and mail. USPS tracking information for mailpieces is provided.

Click2Mail offers an internet-based, online-on-demand SaaS printing service that allows you to send postage. Please make use of our system to make postcards, letter mail self-mailers, postcards, and many more, for commercial-grade production that is secure and next-day sending.

There is no minimum commitment to the volume needed. Yet, the service is scalable to meet the mailing needs of any organization of any size, All without upfront cost or ongoing subscription costs.

  • Deployment – Cloud, SaaS, Web-Based.
  • Top Features – CASS Certified Data Import/Export Delivery Tracking Design Management Event-Triggered Actions Graphical Mail Piece Designer Intelligent Mail Support Job Management Mailer Templates Mailing List Purchasing Mailing List Scrubbing Mailing Services Integration PAVE Certified Presorting Printing Services Integration Reporting/Analytics
  • Free Trial & Version Available 
  • Prize $0.40/ One-time
  • Best for – Direct Mail Automation Software|Mailroom Management Software.
  • Support – Email/Help Desk FAQs/Forum Knowledge Base Phone Support, Chat.
  • Overall Rating – 4.7/5 Stars


DocuSend is a cloud-based mailroom software that allows businesses to upload their pre-addressed and fine papers and mail documents through U.S. postal services. There’s no need to travel with DocuSend’s cloud-based print-to-mail service. They can eliminate envelopes, stamps forms, paperwork, equipment, and trips to public mail containers, and you can stay at your home office or desk.

Print invoices in the PDF file(s) and then upload them to the system. The documents are sent out the following day of business. You don’t have to commit any minimum requirements for data. A free QuickBooks Online app and API integration possibilities for software designers are offered. It allows employees to utilize various printing options, including perforated paper and remittance envelopes or color printing. It also allows one-sided or two-sided printing.

Administrators can set permissions based on the role that restricts individuals from accessing or altering the information they want to delete on the system. Users can also include files in various formats, including pdf, jpg, png, and jpeg.

  • Deployment – Cloud, SaaS, Web-Based.
  • Platform Windows, Mac, Linux, Android, iPhone, iPad.
  • Top Features – CASS Certified Data Import/Export Delivery Tracking Event-Triggered Actions Intelligent Mail Support Mailer Templates Mailing Services Integration PAVE Certified Presorting Printing Services Integration Reporting/Analytics
  • Free Trial & Version Available 
  • Prize $0.94/ One-time.
  • Best for – Direct Mail Automation Software|Mailroom Management Software
  • Support – Email/Help Desk, FAQs/Forum, Phone Support, Chat.
  • Overall Rating – 4.4/5 Stars


Mailroom Management software might not have a significant role in managing a business, but it’s essential. It not only assists in keeping your mailing room well-organized but also helps keep you focused on other crucial tasks for your company.

Before deciding on one of the software listed above, it is recommended to make sure to do some research about the software thoroughly. It is recommended to request a trial before you decide to purchase one particular program. 

This way, you will be sure that the program will satisfy your needs. We’ve listed some of the top mailroom management software that can aid you in selecting from a range of programs. Please choose carefully and tell us which one you prefer in the comment section!

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Hello, I'm Sai. I'm a freelance writer and blogger. I write unique and researched-based content on Saas products, online marketing, and much more. I'm constantly experimenting with new methods and staying current with the latest Saas updates. I'm also the founder and editor at Bowl of Wellness, where I share my latest recipes and tips for living a healthy lifestyle. You can read more at Bowl of Wellness -