It can be intimidating to choose software, but do not worry. We’ll outline six actions in this article that you should take to select the best software and be confident in your choice.
Table of Contents
Six Essential Steps for Selecting the Ideal Business Software
Step 1: Identify the issue
Making sure your needs are in line with your company’s objectives is the first stage in the software purchase process. Consider this question: What issue do I need to resolve? Finding the issue allows you to focus on the kind of software you require. Start with a specific problem that is related to a corporate goal, like Our staff members must work together more quickly on initiatives.
We need to accurately track our inventory across multiple store locations. Our customer communications need to be improved. Talk to your team to identify any issues at hand. Find the root of the problem in the conversation, not simply the symptoms. Discuss using it with your team and evaluate the current software you are using.
Ask them to find out if other people in your network or industry are having the same problems.
Step 2: Specify the program you need.
There are probably dozens, if not hundreds, of software solutions available to solve your issue. But that’s insufficient. Software that will specifically meet the needs of your company is required. Think about how you want to utilize the software. You’ll be more likely to make the best decision for your business if you know what you want from the software you use. These conditions should be taken into account :
- Features (all the things you need it to do) (all the things you need it to do)
- Users in number (if you need separate accounts for each user)
- Easy of use (how easy it will be for your team to use)
- Integrations (how it interacts with other apps you use) (how it interacts with other software you use)
- Possibility of growth (how well the software will meet future needs)
- Price (the maximum amount you are willing to pay for the software)
However, don’t stop there when you respond to this query. By accessing Saasworthy’s software directories and perusing in-depth user evaluations from other individuals like you, you can gather more information to hone your requirements. You can discover the qualities that similar businesses consider essential. Our study demonstrates that, in comparison to Googling, starting with user-review websites and software directories saves time.
A 2018 study of little-known Our study demonstrates that, in comparison to Googling, starting with user review websites and software directories saves time. Those who started with reviews and directories in a 2018 poll of small and midsize firms spent an average of 22 months on the full software purchase journey, five months less than those who started with general web searches and social media (27 months).
Talk with your team to determine what the actual needs of the users will be in order to increase confidence in your requirements. You can also check out one or two of the top software providers to see what additional features they provide. To determine which features you absolutely require and which are nice extras, compare those to other software you are considering.
Step 3: Select potential possibilities and create a shortlist
Making a thorough list of every software solution that satisfies your requirements is the next phase in your software search. A smart way to start is by searching Capterra for your software category. It’s time to condense the lengthy software list into a workable shortlist of practical possibilities. Any more than that, however, and the selection process runs the risk of becoming overly drawn out and complicated. Ideally, that list should contain three to seven products.
Do I really need to include this software solution on my shortlist?
Start by comparing the software on your list to the specifications you outlined in step two to find the answer to this question. Be sure to consider the following factors:
- Does the product support your company objectives while resolving your main issue?
- Does the product have the features you need?
- How intuitive is the solution?
- Does the product integrate (operate) with the current software you’re using?
- Does the product have positive customer feedback?
- Is the item within your price range?
The majority of the solutions on your first large list should be able to be eliminated once you have provided answers to these questions. Utilize filtering features on our website and user reviews to further whittle down your list. You can narrow down your results by popular features, pricing alternatives, and other criteria using the filter tool (included on certain software category pages). You can find overall ratings as well as ratings for ease of use in user reviews (available on specific software product sites). You can narrow down your results by popular features, pricing alternatives, and other criteria using the filter tool (included on certain software category pages). You can find overall ratings, as well as ratings for ease of use, customer service, overall value, and features, in user reviews (available on specific software product sites).
Additionally, you may check the reviewers’ industries and company sizes. Even though a product may look good on paper, you should make sure that users like you actually enjoy using it.
Step 4: Decide on your top option
By this time, you’ve done a lot of research and are prepared to choose one last candidate from your shortlist. Here are a few final checks to make sure you’re choosing the correct software for your business so you can be completely confident in your choice.
Do I have faith in this corporation with my money?
You will work in conjunction with the software vendor. To develop that trust, try these strategies:
- Read customer reviews from recent users who have requirements comparable to yours on Saasworthy.com. After reading the reviews, make a list of inquiries for the vendors based on any worries you may have.
- Make contact with vendors, arrange demos, and pose inquiries. You can compare features more effectively if you can see the capabilities of software up close.
- Get in touch with the suppliers on your list to find out about the final price, service levels, and any required onboarding and training materials. If you want hands-on assistance after buying a piece of software, get in touch with the seller in advance, as different software providers offer different levels of support.
You ought to have more faith in your choice after completing these checks. Making sure your team shares this confidence is the next stage.
Step 5: Obtain team support
You need the support of your employees before investing in new software. Since not everyone has invested the same amount of time in software research as you have, share your results and explain how you came to your ultimate decision.
Who will this decision influence, you ask yourself?
Talk about and present to anyone who will be impacted by the software upgrade. That might incorporate:
- Participants who will make advantage of the new software
- Those in charge of the spending on software
- IT professionals who will apply the new software Executives who will approve the software purchase
- Who in management will be in charge of driving the change?
- Give ample time for feedback and explain your reasoning for your research and selection.
Step 6: Invest in your brand-new software
There are a few things that need to be taken care of before you sign on the dotted line and send in that first formal payment, even though this last step is the most simple:
- Ahead of time, make sure you’ve discussed the details of your contract with the vendor.
- Find out if your company qualifies for any discounts.
- Inquire about discounts for paying annually rather than monthly and discuss payment options.
- Talk about the software vendor’s obligations following the purchase.
- Talk about the software vendor’s responsibilities following the purchase.
- Work with internal finance to ensure that the budget will be available when needed if payments are made on a monthly or other recurring schedules.
Once you’ve completed the formal purchase of a software package, congratulate yourself on your hard work and feel assured that you chose the best software for your company because you took the time to do it right. It’s time to celebrate your new software’s increased productivity and other advantages.