Home/Document Management Software/Zoho Docs vs M-FilesUpdated on: March 28, 2024

Compare Zoho Docs vs M-Files

90% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
98% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
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90% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
98% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
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Overview

Summary

Zoho Docs is a document management and file storage tool that is available both in web-based form as well as in SaaS version. The software can be accessed and run on multiple devices at anytime, round the clock. This document management software contains certain useful collaboration and file sharing features as well. You can store all your business and personal files like documents, images, spreadsheets, presentations, favorite movies, music etc in a centralized location. The tool simplifies the file sharing process. Zoho Docs allows you to create backup of all your stored files and transfer them from multiple file storage system. It works both online and offline, so no downtime issue. ..show more

M-Files is a platform that offers a variety of features that help businesses take care of their content and documents so that employees can concentrate on more value-adding tasks. It improves efficiency by changing the way paper documents are stored by transforming them into searchable PDF documents. It helps organize content with metadata where information is put in context, so that information can be searched and found easily using different criteria. The platform allows users to search for information in any system or repository without any problem. Information can be found, accessed, and managed in one view. Users can access content anytime, anywhere with any device even in offline mode. It enables users to easily share the documents with anyone and also add workflows to automate business processes. M-Files allows users to configure the platform and use templates to support general use cases and also comply with laws and regulations. ..show more

Features

Collaboration Tools Interactive tools meant to make the application highly collaborative and encourage teamwork

Compliance Tracking Helps in tracking and monitoring and auditing all the regulatory compliance requirements

Document Archiving Helps in storing documents which have become obsolete but is important as historical data

Document Assembly Helps in creating a document on an automated basis

Document Indexing Allows tagging documents with separate search-friendly terms to make them easily accessible.

Document Retention Helps in deleting automatically confidential files at a certain point of time, transfer file to new folders or to specified people to avoid misuse of vital information

File Recovery Helps in recovering lost, inaccessible, damaged or deleted files from a hard drive or disk

File Type Conversion Helps in converting one file type into another without compromising the data quality and visibility

Offline Access Allows users to access files and documents in offline mode

Optical Character Recognition (OCR) Helps in converting scanned paper documents into editable files

Version Control It gives the team the ability to recall specific versions of a document, code, content, file, or folder that records changes over time.

e-Signature Electronic Signatures help users to sign their digital documents remotely

TECHNICAL DETAILS

Access Monitoring

24/7 (Live rep)

Business Hours

Online

Contact Number/Address

Pleasanton, California / +1 888-900-9646

Plano, Texas / +1 800-224-4074

API

Deployment

SaaS/Web/Cloud

Mobile - Android

Mobile - iOS

Mobile - Windows

Mobile - BlackBerry

Installed - Windows

Installed - Mac

Customers

Individuals

Freelancers

Large Enterprises

Medium Business

Small Business

Pricing

Pricing Model

Free Trial

Freemium

One-time license

Open-source

Subscription

Quotation Based

Plans

Free
Free

Zoho Docs is always free for teams of up to 5 users.

Features

  • 5GB /User
  • Desktop Sync
  • 1GB File upload limit
  • Admin Controls
  • Zoho Office Suite
  • SSL
  • File versioning upto 25 versions
  • Secure file collaboration
  • Two- factor Authentication
  • Mobile app
  • In-app chat
  • Email notification
Standard
$5 /User/Month

Enhanced security, better collaboration, organization-wide reporting and analytics.

Features

  • 100GB /User
  • Includes features of Free plan, plus
  • 5GB File upload limit
  • Unlimited File Versions
  • GApp integration
  • Password-protected / Expiry links
  • Send files to non-Docs users
  • Advanced analytics & reporting
  • Audit trail (individual team member activity details)
  • Custom branding
  • Group sharing
Premium
$8 /User/Month

More storage, robust admin controls, active directory and single sign on.

Features

  • 1TB /User
  • Includes features of Standard plan, plus
  • 25GB File upload limit
  • SAML based SSO integration
  • Supports Active Directory groups
  • Transfer file ownership during exit
  • eDiscovery (Find any file across org account)
  • Unlimited file recovery
  • Email In
  • Task and Reminders
View Price Page
Standard
Custom

Comprehensive feature set including the Intelligent Metadata Layer.

Features

  • Cloud, on premises or hybrid
  • Access documents in other systems and repositories
  • Metadata suggestions
Professional
Custom

Extends the standard functionality with integrations to multiple line-of-business applications and office productivity suites.

Features

  • Cloud, on premises or hybrid
  • Access documents in other systems and repositories
  • Metadata suggestions
  • M-Files Discovery – find business critical data
  • M-Files for SharePoint Online and Teams
  • M-Files for Salesforce
Enterprise
Custom

Designed for managing business-critical workloads in compliance with different industry regulations.

Features

  • Cloud, on premises or hybrid
  • Access documents in other systems and repositories
  • Metadata suggestions
  • M-Files Discovery – find business critical data
  • M-Files for SharePoint Online and Teams
  • M-Files for Salesforce
  • GDPR vault template
  • M-Files Quality Management System (QMS) vault template
  • Advanced Version Control
  • Print and Download Prevention

View Price Page

SCREENSHOTS

Zoho Docs Screenshots
View 3 screenshot(s)
M-Files Screenshots

INTEGRATIONS

  • Google Drive
    NA

ALTERNATIVES

Top alternatives to Zoho Docs

Zoho CRM
Zoho CRM
Bitrix24
Bitrix24
Monday Hero
Monday Hero
Freshsales
Freshsales
Pipedrive CRM
Pipedrive CRM

Top alternatives to M-Files

Laserfiche
Laserfiche
OpenText ECM
OpenText ECM
iManage Work
iManage Work
DocuWare
DocuWare
Microsoft SharePoint
Microsoft SharePoint