Home/Expense Management Software/Payhawk vs aCloud ExpenseUpdated on: March 28, 2024

Compare Payhawk vs aCloud Expense

89% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
75% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
89% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
Zoho Expense
Zoho Expense Expense Management Software (753 Ratings)
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89% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
75% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
89% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
Zoho Expense

Zoho Expense

Expense Management Software (753 Ratings)
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Start Free Trial

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Overview

Summary

Payhawk is an expense management app that delivers advanced capabilities such as automated expense reporting and managing the spend of the employees. Managers can track expenses in real time without the need for any manual tasks. With the help of an invoice tracking feature, they can easily photograph the receipts of invoices after every transaction. Employees do not have to be reminded to submit payment proofs, eliminating the hassle of chasing invoices. Employees can also be empowered to avoid personal spending while they are on business trips with the tool completely eliminating the need for cash, removing the need for personal reimbursement. Users can issue both physical and virtual cards instantly, while also setting spending limits on them. They can even enable or disable the feature of ATM cash withdrawals and prevent card sharing by automatically deleting the pictures of shared cards. ..show more

aCloud Expense is a software that takes control of travel and expense management, allowing users to manage employee expense claims, track costs, and report accurately with easy to use business intelligence dashboards. Improve financial management and decision-making with complete visibility across the business, and insightful reporting that allows greater control of spend and cash flow. Increase efficiency, productivity, and accuracy of data across the organization by integrating our expense management solution with your existing systems, and configuring the software to your organization’s needs. ..show more

Zoho Expense is an online expense reporting software that digitizes expense report creation, approvals and reimbursement. It let your employees record expenses just by uploading the receipts. Zoho Expense scans it and pulls out necessary information automatically. It also allows you to sort expenses by category, attach notes with them and add extra entry field to input additional details. You can create per diem rates for your employees travelling abroad, set the separate allowances for each type of expense. This ensures that the expenses are kept under a certain ceiling and doesn’t result in extravagance. It comes pre-equipped with an auto-merging tool that prevents duplication in records. Thereafter, it supports all major currencies and converts exchange rates accordingly. You will also get cloud storage to store the bills online and retrieve them whenever you need. It even allows you to forward receipts right from your inbox to Zoho Expense and it will scan them without any need of interference. The software review expenses and enable you to easily approve and reject expenses for quick reimbursement. ..show more

Features

Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book.

Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card.

Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.

Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports

Multi-level Approval A sequential and thorough review process to approve expenses.

Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate.

Receipt Management Store and manage receipts of the expenses incurred by the employees.

Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.

Reconciliation Summary A statement prepared to report total outstanding payments and receipts.

Reimbursement Management Helps in managing employee expenses claims and regularize the approval process.

Spend Control To reduce spending and prevent unauthorized use by setting transactional control.

Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization.

Third-party Integration Offers synchronization with third-party applications

Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects

TECHNICAL DETAILS

Access Monitoring

24/7 (Live rep)

Business Hours

Online

Contact Number/Address

London, United Kingdom / +44 20 3318 4187

London, England / 0845 075 6000

Pleasanton, California / 8443165544

API

N/A

Deployment

SaaS/Web/Cloud

Mobile - Android

Mobile - iOS

Mobile - Windows

Mobile - BlackBerry

Installed - Windows

Installed - Mac

Customers

Individuals

Freelancers

Large Enterprises

Medium Business

Small Business

Pricing

Pricing Model

Free Trial

Freemium

One-time license

Open-source

Subscription

Quotation Based

Plans

Premium Cards
Others

€149 per Month plus €9 per Month per card

Corporate Visa cards with built-in spend rules and automated collection of receipts

Features

  • Physical Visa Commercial Debit cards
  • Virtual Visa Commercial Debit cards
  • One-click card issuing and freezing of cards
  • Up to 6 times better exchange rates than banks
  • Local accounts in EUR, GBP
  • Google Pay
  • Apple Pay
  • Monthly spend limit
  • Single transaction limit
  • ATM withdrawal control
  • Cards with recurring monthly limits
  • Top-up requests and approvals
  • Manage spend policies for multiple cards
  • Mobile app for cardholders
  • Real-time notifications
  • Automatic creation of expenses in real-time after every payment
  • Push and email reminders for missing documents
  • Multline items for receipts with different VAT rates, cost centers etc.
  • Supplier information (Optional)
  • VAT number (Optional)
  • VAT amount (Optional)
  • Invoice number (Optional)
  • Close and archive accounting periods (Optional)
  • Basic export (Excel, CSV)
  • Developer APIs
  • Accounting integrations (Xero, Quickbooks, Datev)
  • Teams management
  • Employee, accountant and manager roles
  • Projects, cost centers and other labels
  • Multi-entity management
  • Live chat and lightning-fast support
All-In-One Spend
Others

€299 per Month plus €9 per Month per card

Integrated financial stack to control cards, invoices, payments and cash.

Features

  • Includes features of Premium Cards plan, plus
  • Unpaid invoices management
  • Out of pocket cash expenses
  • Reimbursable expenses to employees
  • Mark bills as paid
  • AI-assisted OCR for cash payments and bills
  • Free SEPA and Faster Payments of bills
  • Supplier information
  • VAT number
  • VAT amount
  • Invoice Number
  • Close and archive accounting periods
Enterprise Suite
Custom

Starts at 20 seats

Enterprise grade solution designed for companies expanding internationally

Features

  • Includes features of All-In-One Spend plan, plus
  • Rule-based approval workflow
  • Enterprise connectors (Workday, Microsoft Dynamics 365)
  • Enterprise Authentication (SSO and SAML)
  • Dedicated account manager
  • 24/7 proactive support
  • On-site or online webinar trainings
View Price Page
aCloud Expense
Custom

Features

  • Automate expense management
  • Reduce the risk of losses
  • Gain business intelligence
  • Integrate your systems
  • Financial Management software
View Price Page
Free
Free

For small businesses and freelancers to track expenses and mileage claims.

Features

  • Up To 3 Users
  • 5 GB Receipt Storage
  • 20 Receipt Autoscans
  • Muticurrency Expenses
  • Mileage Expenses
  • Customer/Project Tracking
  • Accounting Integration
Premium
$8 /User/Month

Minimum users: 3

For global businesses with high volume of expenses, in need of powerful controls and robust workflows.

Features

  • Includes features of Free plan, plus
  • Unlimited Users
  • Unlimited Receipt Autoscans
  • Travel Requests
  • Advanced Approval
  • Per Diem Automation
  • Advanced Customization
Enterprise Plan
$12 /User/Month

Minimum users: 500

Built for businesses that need a highly customizable and integrated solution to suit their complex needs.

Features

  • Includes features of Premium plan, plus
  • TMC/OTA Integration
  • ERP Integration
  • Single Sign On (SAML)
  • Dedicated Account Manager
  • Advanced Audit Trail Report
View Price Page

SCREENSHOTS

Payhawk Screenshots
View 5 screenshot(s)
aCloud Expense Screenshots
Zoho Expense Screenshots
View 4 screenshot(s)

INTEGRATIONS

  • Microsoft Excel
  • Slack
  • Microsoft Dynamics 365 for Sales
  • Quickbooks
  • NetSuite
  • Xero
    NA
  • Sage Accounting (Sage One)
  • Zoho Cliq
  • Slack
  • Zoho Invoice
  • Zoho CRM
  • Zoho Analytics (Zoho Reports)
  • Microsoft Dynamics 365 for Sales
  • Quickbooks
  • Zoho Projects
  • Zoho Books
  • Zoho People
  • Xero

ALTERNATIVES

Top alternatives to Payhawk

Ramp
Ramp
Expensify
Expensify
Spendesk
Spendesk
Pleo
Pleo
Brex
Brex

Top alternatives to aCloud Expense

Expensify
Expensify
Brex
Brex
Emburse Certify
Emburse Certify
Webexpenses
Webexpenses
Fyle
Fyle