Home/Expense Management Software/Expensify vs Dext PrepareUpdated on: January 27, 2023

Compare Expensify vs Dext Prepare

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78% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
92% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
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98% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
78% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
92% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
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Overview

Summary

Expensify is a US-based software company that offers expense management software for both individual and group use. The products are available as a web service that can be used with any computer browser and comes in the form of mobile application as well. It carries all essential functionality like allowing employees/user to upload receipts and request reimbursement. All expenses are recorded automatically, which in turn, are used to prepare expense reports based on the projects, types of expenses, etc. One can approve reimbursement directly from the software without any need to use a third-party money transfer application. The app tracks every expense incurred on food, travel, fuel, etc and uses artificial intelligence to extract information such as merchant’s name and date of expense from the uploaded receipt. Moreover, it also allows users to download their respective expense report. Expensify integrates with applications like Xero, Workday, Intacct and a few more. The company also has several partners like Uber, TripActions and Locomote that enable the user to automatically import expenses incurred for taking services from these partner companies. ..show more

Dext Prepare is an intuitive accounting solution that combines real-time accurate data with practise productivity tools. Dext Prepare comes loaded with a set of powerful tools that help in gaining real-time insights, making the business productive and profitable. By setting up supplier rules, code categorisation becomes possible for saving time and tax deductibles. Smart Items helps in categorising data and labelling each line item accordingly. Smart Split allows the division of receipts by nominal code, description or percentage. This, in turn, cuts out on a lot of paperwork. An in-built chat feature allows seamless communication while operating over the platform. This makes real-time collaboration easier. Further, Dext Prepare connects to the client company’s bank account to match costs and paperwork. It also provides an intuitive feature for creating bespoke dashboards to present accurate financial pictures and track team workflows fulfilling various support needs. A dashboard also helps in keeping track of the ongoing progress on bookkeeping productivity, enabling better allocation of the existing resources. ..show more

Airbase is a modern expense management tool that helps you to automate AP accounting. Instead of the ad-hoc request process, it deploys pre-approved policies that work efficiently and consume less time in comparison to other software of this kind. It also helps in the identification of duplicate requests being made by the employees. The contracts and invoices can be retrieved during approval. Unlike the lacklustre system of approval in other applications, in which you need to open the app, approval in Airbase can be done via email without any need to log into your Airbase account. The software brings all payment methods on a single platform. Be it virtual cards, physical cards and ACH transfers/checks, transactions being made through them are automatically logged into the database. Moreover, it also provides different cards for each vendor, which assuages the possibility of fraud and unauthorised auto-renewal. Besides in-app features, Airbase also has a robust support team ready to help you with any queries. ..show more

Features

Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book.

Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card.

Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.

Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports

Multi-level Approval A sequential and thorough review process to approve expenses.

Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate.

Receipt Management Store and manage receipts of the expenses incurred by the employees.

Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.

Reconciliation Summary A statement prepared to report total outstanding payments and receipts.

Reimbursement Management Helps in managing employee expenses claims and regularize the approval process.

Spend Control To reduce spending and prevent unauthorized use by setting transactional control.

Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization.

Third-party Integration Offers synchronization with third-party applications

Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects

TECHNICAL DETAILS

Access Monitoring

24/7 (Live rep)

Business Hours

Online

Contact Number/Address

San Francisco, California

London, England / +44 203 699 5005

San Francisco, California

API

N/A

N/A

Deployment

SaaS/Web/Cloud

Mobile - Android

Mobile - iOS

Mobile - Windows

Mobile - BlackBerry

Installed - Windows

Installed - Mac

Customers

Individuals

Freelancers

Large Enterprises

Medium Business

Small Business

Pricing

Pricing Model

Free Trial

Freemium

One-time license

Open-source

Subscription

Quotation Based

Plans

Free
Free

Get free Expensify Cards for the whole team, reimburse cash expenses, send invoices, and pay bills.

Features

  • Expensify Card
  • Reimburse Expenses
  • Send Invoices
  • Pay Bills
Collect
$10 /User/Month

Bundled

  • $5 per User per Month billed Yearly
  • $10 per User per Month billed Monthly

UnBundled

  • $20 per User per Month billed Yearly
  • $10 per User per Month billed Monthly

Features

  • Includes features of Free plan, plus
  • Smart Limits
  • Accounting Sync
  • GL Mapping
  • Expense Approval
Control
$18 /User/Month

Bundled

  • $18 per User per Month billed Yearly
  • $9 per User per Month billed Monthly

UnBundled

  • $36 per User per Month billed Yearly
  • $18 per User per Month billed Monthly

Features

  • Includes features of Collect plan, plus
  • Multi-level Approval
  • Expense Policies
  • Custom Reporting
  • Access Control
Track (Individuals & Self Employed)
Free

Free for up to 25 Smart Scans per Month

Send money to friends, submit expenses to anyone, send invoices, track mileage, and more.

Features

  • Track Expenses
  • Track Mileage
  • Receive & Send Money
  • Split Bills with Friends
Submit (Individuals & Self Employed)
Free

Free for up to 25 SmartScans per Month

Send receipts to managers or accountants, send invoices, and collect payments.

Features

  • Send Expenses
  • Send Invoices
  • Receive & Send Money
  • Track Mileage
View Price Page
Business
Others

£10 per month Billed annually or £12.50 per month Billed monthly

Features

  • 1 user & 50 monthly scans
  • Data extractioni
  • Automatic invoice collectioni
  • Accounting software integration
  • Employee expensesi
  • Data export
Business Plus
Others

£20 per month Billed annually or £25 per month Billed monthly

Features

  • 5 users & 300 monthly scans
  • Includes features of Business plan, plus
  • Bank statement extraction (monthly):05
  • Auto publishing
  • Software connections
  • Project customization
  • Item import
  • Supplier categories
  • Transaction tracker
  • Missing item tracker
Premium
Others

£40 per month Billed annually or £50 per month Billed monthly

Features

  • 20 users & 3,000 monthly scans
  • Includes features of the Business plus plan, plus
  • Bank statement extraction (monthly): 25
  • Extract line items (monthly): 25
  • Automatic reporting
  • Boost extraction for urgent items
View Price Page
Essentials
Free

10+ employees

An introduction to spend management for: VC-funded companies

Features

  • Software-controlled physical and virtual cards
  • Corporate cards with generous cash back
  • One-time, recurring, vendor-specific virtual cards
  • Spend limits, spend owner transfer
  • Subscription management, duplicate spend alerts, fraud detection
  • Manager approvals for physical card transactions
  • Receipt compliance controls, OCR, auto-matching
  • Auto-categorization
  • Simple and powerful bill payments and vendor coordination
  • Domestic & international payment support
  • Payment via ACH, check, vendor credits, virtual cards with cash back, and charge card options.%+ cash back*, wire transfers
  • Smart invoice ingestion via dedicated invoice inbox & OCR
  • Batch bill payments, payment tracking, notifications
  • Payment Scheduling
  • Vendor portal with payment history
  • Create expenses through the web, email, mobile app, SMS
  • Real-time reimbursement requests, status visibility
  • Mileage expenses with automatic calculation
  • Receipt OCR auto-fills merchant name, date, amount
  • Employee bank account setup and changes
  • Reimbursement policies based on the amount, category, user, department, GL tag
  • Batch approver notifications
  • Rapid employee payments
  • Customizable approval workflows for all types of spend
  • Single, multi-level sequential approvals
  • Native GL support with Oracle NetSuite, Sage Intacct, QuickBooks Online, QuickBooks Desktop, Xero
  • Real-time reporting and trend analysis
  • Single Sign-on with Microsoft Office 365, Google, SAML providers such as Okta, OneLogin
  • Mobile app for all relevant workflows (iOS / Android)
  • Expense approval observers
Growth
Custom

Typically 50 – 300 employees.

Best for small to mid-market companies. Improve efficiency, gain better visibility and control, and support remote teams.

Features

  • Includes features of Essentials plan, plus
  • Detailed audit log of all card changes
  • Delegation for Executives
  • Auto-lock, auto-lock pending
  • Temporary limits, document upload
  • Receipt inbox, receipt avoidance settings
  • Physical card transaction approval policies
  • Editable posting periods
  • Recurring invoices
  • Batch payment approvals
  • Purchase Orders (Optional)
  • Blocking and warning policies
  • Expense processing delegation for executives
  • Billable reimbursements
  • Receipt inbox for unmatched receipts
  • Advanced reimbursement policies (time, budget, and field-based policies)
  • Automated straight-line amortization
  • Exportable bills aging report
  • Multi-currency support
  • Subsidiary Support (Optional)
Enterprise
Custom

Typically 300 – 5,000 employees.

Pre-IPO and beyond. Drive efficiency, reduce waste, handle high transaction volumes, ensure audit readiness.

Features

  • Includes features of Growth plan, plus
  • Advanced card transaction approvals
  • Purchase Orders
  • Advanced approval policies based on location, vendor, category, department, and more
  • Advanced, rule-based approval policies
  • Rule-based advanced approval workflows
  • Observer policies
  • NetSuite custom fields
  • NetSuite native amortization
  • Advanced user management with 27 HRIS systems, Okta, OneLogin, SCIM
View Price Page

SCREENSHOTS

Expensify Screenshots
View 2 screenshot(s)
Dext Prepare Screenshots
View 0 screenshot(s)
Airbase Screenshots
View 5 screenshot(s)

INTEGRATIONS

  • Gusto
  • Egencia
  • Sage Intacct
  • Greenhouse
  • NetSuite
  • TripActions
  • Workday Financial Management
  • TravelPerk
  • Bill.com
  • Zenefits
  • Quickbooks
  • Xero
  • FinancialForce PSA
  • Xero
  • Rippling
  • Slack
  • OneLogin
  • Quickbooks
  • Sage Intacct
  • NetSuite
  • Okta
  • Xero

ALTERNATIVES

Top alternatives to Expensify

Brex
Brex
Zoho Books
Zoho Books
Dext Prepare
Dext Prepare
Bill.com
Bill.com
Ramp
Ramp

Top alternatives to Dext Prepare

Expensify
Expensify
Webexpenses
Webexpenses
Brex
Brex
Emburse Certify
Emburse Certify
Spendesk
Spendesk