Home/Expense Management Software/Airbase vs Emburse AbacusUpdated on: March 28, 2024

Compare Airbase vs Emburse Abacus

93% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
91% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
89% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
Zoho Expense
Zoho Expense Expense Management Software (753 Ratings)
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93% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
91% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
89% The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read More Remove
Zoho Expense

Zoho Expense

Expense Management Software (753 Ratings)
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Start Free Trial

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Overview

Summary

Airbase is a modern expense management tool that helps you to automate AP accounting. Instead of the ad-hoc request process, it deploys pre-approved policies that work efficiently and consume less time in comparison to other software of this kind. It also helps in the identification of duplicate requests being made by the employees. The contracts and invoices can be retrieved during approval. Unlike the lacklustre system of approval in other applications, in which you need to open the app, approval in Airbase can be done via email without any need to log into your Airbase account. The software brings all payment methods on a single platform. Be it virtual cards, physical cards and ACH transfers/checks, transactions being made through them are automatically logged into the database. Moreover, it also provides different cards for each vendor, which assuages the possibility of fraud and unauthorised auto-renewal. Besides in-app features, Airbase also has a robust support team ready to help you with any queries. ..show more

Emburse Abacus is a budgeting platform that enables you to automate how you repay your employees, reconcile corporate credit cards, and put your expenditure policy into action. It offers real-time data that helps you make more confident judgments while authorizing, spending or reviewing corporate spend, budgets, and return on investment. With Emburse Abacus, you can concentrate your efforts on costs with exceptions to increase your efficiency. Abacus flags costs that are in violation of rules, are nearing budget, include mistakes, or may be fraudulent. To guarantee that records are thorough and accurate, Abacus prepares expenditures using trusted data sources like receipts and card transactions. To avoid infractions, policy guidelines are implemented before costs are reported with Emburse Abacus. The platform enables you to create bespoke reports based on real-time data to aid with trend detection and budget management. Abacus adapts to your organization's changing structure, allowing you to fine-tune the granularity of rules, approval procedures, and data you manage. Additionally, you can set a daily, weekly, or monthly spending limit, as well as limits on when a card can be used. ..show more

Zoho Expense is an online expense reporting software that digitizes expense report creation, approvals and reimbursement. It let your employees record expenses just by uploading the receipts. Zoho Expense scans it and pulls out necessary information automatically. It also allows you to sort expenses by category, attach notes with them and add extra entry field to input additional details. You can create per diem rates for your employees travelling abroad, set the separate allowances for each type of expense. This ensures that the expenses are kept under a certain ceiling and doesn’t result in extravagance. It comes pre-equipped with an auto-merging tool that prevents duplication in records. Thereafter, it supports all major currencies and converts exchange rates accordingly. You will also get cloud storage to store the bills online and retrieve them whenever you need. It even allows you to forward receipts right from your inbox to Zoho Expense and it will scan them without any need of interference. The software review expenses and enable you to easily approve and reject expenses for quick reimbursement. ..show more

Features

Bank Feed Sync Can sync with bank notification and fetch expenses to make entries in the record book.

Card Spending Tracker Automatically tracks the expense done using a linked debit or credit card.

Expense Approval Managers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.

Mileage Tracking Facilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports

Multi-level Approval A sequential and thorough review process to approve expenses.

Multiple Reporting Currency Reports entries from different origin currencies in the native exchange rate.

Receipt Management Store and manage receipts of the expenses incurred by the employees.

Receipt Scanner OCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.

Reconciliation Summary A statement prepared to report total outstanding payments and receipts.

Reimbursement Management Helps in managing employee expenses claims and regularize the approval process.

Spend Control To reduce spending and prevent unauthorized use by setting transactional control.

Tax Claim Helps with tax reclaim on expenses and maximizes the tax benefit of the organization.

Third-party Integration Offers synchronization with third-party applications

Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects

TECHNICAL DETAILS

Access Monitoring

24/7 (Live rep)

Business Hours

Online

Contact Number/Address

San Francisco, California

New York, New York

Pleasanton, California / 8443165544

API

N/A

Deployment

SaaS/Web/Cloud

Mobile - Android

Mobile - iOS

Mobile - Windows

Mobile - BlackBerry

Installed - Windows

Installed - Mac

Customers

Individuals

Freelancers

Large Enterprises

Medium Business

Small Business

Pricing

Pricing Model

Free Trial

Freemium

One-time license

Open-source

Subscription

Quotation Based

Plans

Essentials
Free

10+ employees

An introduction to spend management for: VC-funded companies

Features

  • Software-controlled physical and virtual cards
  • Corporate cards with generous cash back
  • One-time, recurring, vendor-specific virtual cards
  • Spend limits, spend owner transfer
  • Subscription management, duplicate spend alerts, fraud detection
  • Manager approvals for physical card transactions
  • Receipt compliance controls, OCR, auto-matching
  • Auto-categorization
  • Simple and powerful bill payments and vendor coordination
  • Domestic & international payment support
  • Payment via ACH, check, vendor credits, virtual cards with cash back, and charge card options.%+ cash back*, wire transfers
  • Smart invoice ingestion via dedicated invoice inbox & OCR
  • Batch bill payments, payment tracking, notifications
  • Payment Scheduling
  • Vendor portal with payment history
  • Create expenses through the web, email, mobile app, SMS
  • Real-time reimbursement requests, status visibility
  • Mileage expenses with automatic calculation
  • Receipt OCR auto-fills merchant name, date, amount
  • Employee bank account setup and changes
  • Reimbursement policies based on the amount, category, user, department, GL tag
  • Batch approver notifications
  • Rapid employee payments
  • Customizable approval workflows for all types of spend
  • Single, multi-level sequential approvals
  • Native GL support with Oracle NetSuite, Sage Intacct, QuickBooks Online, QuickBooks Desktop, Xero
  • Real-time reporting and trend analysis
  • Single Sign-on with Microsoft Office 365, Google, SAML providers such as Okta, OneLogin
  • Mobile app for all relevant workflows (iOS / Android)
  • Expense approval observers
Growth
Custom

Typically 50 – 300 employees.

Best for small to mid-market companies. Improve efficiency, gain better visibility and control, and support remote teams.

Features

  • Includes features of Essentials plan, plus
  • Detailed audit log of all card changes
  • Delegation for Executives
  • Auto-lock, auto-lock pending
  • Temporary limits, document upload
  • Receipt inbox, receipt avoidance settings
  • Physical card transaction approval policies
  • Editable posting periods
  • Recurring invoices
  • Batch payment approvals
  • Purchase Orders (Optional)
  • Blocking and warning policies
  • Expense processing delegation for executives
  • Billable reimbursements
  • Receipt inbox for unmatched receipts
  • Advanced reimbursement policies (time, budget, and field-based policies)
  • Automated straight-line amortization
  • Exportable bills aging report
  • Multi-currency support
  • Subsidiary Support (Optional)
Enterprise
Custom

Typically 300 – 5,000 employees.

Pre-IPO and beyond. Drive efficiency, reduce waste, handle high transaction volumes, ensure audit readiness.

Features

  • Includes features of Growth plan, plus
  • Advanced card transaction approvals
  • Purchase Orders
  • Advanced approval policies based on location, vendor, category, department, and more
  • Advanced, rule-based approval policies
  • Rule-based advanced approval workflows
  • Observer policies
  • NetSuite custom fields
  • NetSuite native amortization
  • Advanced user management with 27 HRIS systems, Okta, OneLogin, SCIM
View Price Page
Starter
$9 /User/Month

billed Monthly

Minimum 2 users

For small businesses that need to track expenses and reimburse employees.

Features

  • Emburse Card issuing
  • Direct deposit reimbursements
  • Automated expense policy controls
  • Unlimited custom fields
  • Corporate card reconciliation dashboard
  • Multi-currency conversion
  • Mileage tracking
  • Basic accounting (Xero, QBO, QBD), productivity, and travel integrations
  • Unlimited data storage and export
  • Detailed audit trail
  • Access to Abacus Knowledgebase
  • Email support
Professional
Custom

For companies with high expense volumes and advanced workflows.

Features

  • Includes features of Starter plan, plus
  • Cash back rewards on eligible Emburse Card spend
  • Programmable approval routing
  • Advanced accounting and ERP integrations (NetSuite, Intacct)
  • Accrual accounting sync
  • Commercial card integration (Amex, Visa, Mastercard) and reconciliation dashboard
  • Have access to Customer Success resources
  • Email and live chat support* (*during support hours)
  • Comprehensive implementation package
  • Company branded portal and notifications
Enterprise
Custom

For companies with complex workflows and multiple subsidiaries

Features

  • Includes features of Professional plan, plus
  • Connected orgs
  • CRM integration (Salesforce)
  • SAML-based single sign-on (SSO)
  • REST API access
View Price Page
Free
Free

For small businesses and freelancers to track expenses and mileage claims.

Features

  • Up To 3 Users
  • 5 GB Receipt Storage
  • 20 Receipt Autoscans
  • Muticurrency Expenses
  • Mileage Expenses
  • Customer/Project Tracking
  • Accounting Integration
Premium
$8 /User/Month

Minimum users: 3

For global businesses with high volume of expenses, in need of powerful controls and robust workflows.

Features

  • Includes features of Free plan, plus
  • Unlimited Users
  • Unlimited Receipt Autoscans
  • Travel Requests
  • Advanced Approval
  • Per Diem Automation
  • Advanced Customization
Enterprise Plan
$12 /User/Month

Minimum users: 500

Built for businesses that need a highly customizable and integrated solution to suit their complex needs.

Features

  • Includes features of Premium plan, plus
  • TMC/OTA Integration
  • ERP Integration
  • Single Sign On (SAML)
  • Dedicated Account Manager
  • Advanced Audit Trail Report
View Price Page

SCREENSHOTS

Airbase Screenshots
View 5 screenshot(s)
Emburse Abacus Screenshots
View 4 screenshot(s)
Zoho Expense Screenshots
View 4 screenshot(s)

INTEGRATIONS

  • Rippling
  • Slack
  • OneLogin
  • Quickbooks
  • Sage Intacct
  • NetSuite
  • Okta
  • Xero
  • Rippling
  • Slack
  • Zenefits
  • Sage Intacct
  • Salesforce
  • Quickbooks
  • NetSuite
  • Zapier
  • Lever
  • Xero
  • Microsoft Dynamics 365 ERP
  • Sage Accounting (Sage One)
  • Zoho Cliq
  • Slack
  • Zoho Invoice
  • Zoho CRM
  • Zoho Analytics (Zoho Reports)
  • Microsoft Dynamics 365 for Sales
  • Quickbooks
  • Zoho Projects
  • Zoho Books
  • Zoho People
  • Xero

ALTERNATIVES

Top alternatives to Airbase

Divvy
Divvy
Concur Expense
Concur Expense
Coupa Contract Management
Coupa Contract Management
Zip Conferencing
Zip Conferencing
Expensify
Expensify

Top alternatives to Emburse Abacus

Expensify
Expensify
Brex
Brex
Emburse Certify
Emburse Certify
Webexpenses
Webexpenses
Fyle
Fyle