Fleet management has expanded over the years to more than just owning and operating mobile services. Advancements in technology and online tools now allow fleet managers to automate complex operations like dispatch management, delivery tracking, real-time vehicle tracking, route optimization, fuel management, etc.
According to a report, the fleet management industry is expected to reach $30 billion by 2022. It will be mostly driven by software-based operations. There are multiple tools available online that serve the purpose but users should choose based on their business needs. This will save them the budget and exclude unnecessary elements. In this article, we have listed the best free and open-source fleet management software that you can explore for business. But before we get into it, let’s discuss the key features that you should look for in fleet management software.
- Fuel management
- Vehicle acquisition
- Inventory management
- Accident and risk management
- Legal and regulatory compliance
- Budget management
- Parts and inventory
Table of Contents
5 top free and open-source fleet management software
Keeping in mind the key features that a fleet management software should have, the following are the top free and open-source fleet management software –
1. KeepTruckin
KeepTruckin is one of the fastest-growing fleet management software. It excels in four major areas including dashcam, integrations, telematics, and compliance. It offers its FMCSA registered ELD that allows users to stay in compliance with ELD rules.
KeepTrucking is also available in an app configuration that allows users to access the platform and operate remotely. It offers an intuitive built-in dashboard with GPS tracking that provides users with real-time updates on fleet status. The dashcam feature of KeepTrucking software allows video functionality that can prove useful for maintaining the asset and personnel security, risk management in case of accidents, and vehicle inspections.
Key features
- IFTA fuel-tax reporting
- Customizable vehicle inspections
- Cost management
- Dispatch management
- Compliance management
- Route optimization
- Dashcam video functionality
- Mileage tracking
- GPS-based vehicle tracking
- Inventory management
Pros
- Secured fleet
- Automated operation
- Real-time updates
- Remote accessibility
- Easy to install
Cons
- The mobile app version could be made more user-friendly.
Pricing
KeepTrucking app is free to download from the Google store or App store. Advanced subscription plans are custom-based for which a quotation has to be requested.
2. Odoo fleet management
Odoo fleet management software is one of the most popular fleet management software implemented by transport companies. It is being utilized to manage all kinds of fleet services like goods delivery, public transportation, automobile renting, etc. Odoo works in compliance with the ELD regulations to ensure maximum security for the fleet. This proves useful in case of vehicle breakdowns, accidents, or other emergencies.
Odoo is an open-source fleet management software that provides a range of services including inventory management, ERP, CRM solutions, accounting, POS, and more. They offer free plans with promising features and the best user experience. In addition to the key features that are mentioned below, Odoo also keeps track of the contract validity and sends a notification to the user when it is about to expire. This ensures continued and smooth service.
Key features
- ELD compliance
- Service records
- Vehicle records
- GPS tracking
- Video functionality
- Cloud-based and on-premise deployment
- Fuel management
- Mileage tracking
- Inventory management
- Lease contract reminders
- Vehicle maintenance
Pros
- Real-time updates
- Remote accessibility
- Easy to install
- Customizable
- Enhanced security
Cons
- Customer support can be better.
- UI can be made more user-friendly.
Pricing
The community edition of Odoo fleet management software is available online for free with all the required features.
3. GPS Insight
GPS Insight is a comprehensive fleet management software best suited for a distributed workforce. It ensures the safety and security of the fleet with its real-time GPS tracking feature. Users can utilize the GPS feature to monitor mobile vehicles, technicians, drivers, equipment, etc.
GPS Insight fleet management software works in compliance with the legal and regulatory norms specified by the government. Fleet managers can remotely manage inspections, service hours, security measures, and more by using this software. GPS insight supports video functionality that is beneficial in case of accidents, asset loss, and risk management.
Key features
- ELD compliance
- Fuel management
- Asset tracking
- Video functionality
- Inventory management
- Mileage tracking
- Route management
- Work order management
Pros
- Real-time updates
- Automated operation
- Easy to use
Cons
- Customer support can be better.
- The software might be slow in poor internet connection.
Pricing
GPS Insight offers a free trial for all its subscription plans. Subscription plans can be customized based on need. You have to request a quotation for pricing details.
4. Fleetio
Fleetio is a popular fleet management software used for tracking and analyzing fleet operations. It offers comprehensive features that allow users to automate fleet management operations like fuel transactions, vehicle maintenance, dispatch scheduling, GPS tracking, vendor management, etc. In addition, Fleetio uses SSL encryption for secured and consistent fleet management.
It offers dashcam compatibility for video tracking. It allows users to monitor the asset health, vehicle condition, driver’s performance, and more. It maintains a complete record of the check orders, billing reports, and maintenance approval for future references. It also saves the vehicle history from every fleet that plays an important role in risk management. Fleetio operations work in compliance with the ELD rules and regulations.
Key features
- Inventory management
- Maintenance scheduling
- Inspection management
- Maintenance tracking
- Vehicle information
- Driver management
- Fuel management
- Parts management
- Work order management
- Mileage tracking
Pros
- Intuitive UI
- Suitable for businesses of all sizes
- Top-notch inspection function
- Remote accessibility
- Video functionality
Cons
- Customer support is only available during business hours.
Pricing
Fleetio offers a free trial on all its subscription plans. Advanced paid plans start at $5/month. Users can also customize the plans based on their business needs.
5. Routific
Routific is an advanced fleet management software. It offers a route optimization solution for transport businesses. Users can optimize their fleet performance by using the GPS tracking feature. It generates live reports for secured and risk-free fleet management and maintains a record of the same for future references.
Routific can also be used to automate daily operations like workforce allocation, fuel management, vehicle capacity, shift times, etc. It also notifies fleet managers of the availability of staff and vehicles. This rules out any last-minute chaos before scheduled dispatch.
Key features
- Driver management
- Route management
- Vehicle tracking
- Risk management
- Fuel management
- Work order management
- Mileage tracking
- Inspection management
- Dispatch management
- GPS tracking
Pros
- Easy to use
- Remote accessibility
- Real-time tracking
- Customizable
Cons
Customer support is only available during business hours.
Pricing
Routific offers a free trial on all their subscription plans. Paid plans start at $33/month.
Comparative chart of the 5 top free and open-source fleet management software.
| S.No. | Fleet management software | Mobile support | Customer support | API integration | Customer type |
| 1. | KeepTrucking | Android and iOS | 24X7 Online support (Live rep) | Yes | Large Enterprises Medium Business Small Business |
| 2. | Odoo fleet management | Android and iOS | 24X7 phone support | Yes | Large Enterprises Medium Business Small Business |
| 3. | GPS Insight | Android and iOS | 24X7 Online support (Live rep) | NA | Freelancers Large Enterprises Medium Business Small Business |
| 4. | Fleetio | Android and iOS | Business hours Online support | Yes | Large Enterprises Medium Business Small Business |
| 5. | Routific | Android and iOS | Business hours Online support | Yes | Individuals Large Enterprises Medium Business Small Business |
Conclusion
Fleet management software can be used for end-to-end management in the transport business. It eliminates any last-minute discrepancy and chaos. Fleet managers can automate daily operations with fleet management software for smooth and consistent performance.
In this article, we discussed the best free and open-source fleet management software to help you find the best-suited option for your business. But if you wish to know more and explore more options, connect with us at SaaSworthy.
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