their daily tasks. And whether the data is shared within the department or with the external stakeholders of the company, a secure and user-friendly platform is always desired for hassle-free operation.
This is where the cloud content collaboration software helps. It allows users to securely share documents. It has recently gained popularity due to its fast and easy-to-use features and the data security it offers to its users.
Choosing the right platform that fits your business needs is as important as using it. An ideal Cloud content collaboration software should offer a complete platform for all cloud communication requirements. In addition, it should also provide cloud storage and advanced features to share, create, collaborate, and search content within the system.
There are multiple options of cloud content collaboration software available in the market that can be customized for multiple scales of businesses. A few examples of cloud content collaboration software include Google Suite, One Drive, Dropbox, etc. These Content collaboration tools provide an easy way for employees to use and share content both inside and outside the organizations. Here in this article, we will discuss the top cloud collaboration platforms to try in 2022.
Table of Contents
What Is a Content Collaboration System?
A software application that gives access to the creation, sharing, distribution and management of enterprise content is referred to as a content collaboration system. It allows the businesses to manage contents securely, enables platoon members and remote laborers to work together in real-time. Content collaboration systems play an integral role in the fields of technical documentation, training materials, presentations, web content and marketing, reports, and much more.
To assist you with the competitive content collaboration solutions, we have mentioned the top 10 content collaboration systems in this article.
What should users look for?
There are a few factors that users must keep in mind while choosing a cloud content collaboration software for their organization. They are as follows:
● Cloud collaboration software should be easily accessible.
- It should offer advanced features for searching, editing, and modifying the stored files.
● It should support cloud collaboration with third-party tools.
● It should be compatible with multiple devices delivering user convenience.
● Sufficient storage space supporting different file formats.
The above-mentioned features of Cloud Content Collaboration Software give you the liberty to access the data from different locations. You can also download the stored data in offline mode whenever you want. Cloud content collaboration software allows users to upload documents and share them with anyone. It has been implemented in many organizations because of its accessible, scalable, and secure features. You only need an internet connection and a device to view your business files.
Why should users choose Cloud content collaboration software?
Cloud Content Collaboration Software is a sustainable approach towards file documentation with the security of cloud hosting. Users can even eliminate the use of large in-house servers for data storage. It also overcomes the server limitation of multi-user accessibility to the system-generated files.
Some Cloud Content Collaboration Software have web and mobile-based applications compatible with tablets & smartphones. So, it becomes easy for business officials to carry their documents anywhere. It also requires less maintenance and effort to manage.
Nowadays, most companies are implementing work from home due to the pandemic making the cloud content collaboration software one of the essential tools to have. According to a recent report, the global market size of Cloud Content Collaboration Software is increasing rapidly and is expected to reach up to 1 million USD by 2026.
TOP 10 Content Collaboration Software
- AWS WorkDocs
Key Features
AWS WorkDocs is a well-maintained collaboration solution. It offers tools for designing, amending, and transferring content. It also provides a strong API and real-time collaborative editing for the seamless creation of content.
Value Adds
AWS WorkDocs possess a cloud storage drive for dual-access workflow and desktop access.
Security
For security purposes, WorkDocs is cooperative with PCI, HIPAA, SOC 1,2,3, GDPR, ISO, and PCI. For granular allowance for access control and convenient login, AWS WorkDocs also features SSO.
- Box
Core Features
Because of its firm dedication towards security, Box collaboration software is indubitably an industry leader. Box offers traditional content collaboration functions. Plus, it provides tools and a cloud drive for data security as well as for governance.
Value Adds
Box has 1000+ fusions with Salesforce, G Suite, Office 365, and several others. It also offers ML features to examine the content. It can be accessed on desktop and mobile functions.
Security
Power over encryption keys, firm control over admin, data residency, and latest amalgamation with certifications such as SOC 1 and 2, Security shield, ITAR, FINRA, HIPAA, and several others are prioritized by the Box solution.
- Citrix
Core Features
Citrix’s content collaboration solution is a branch of the great Citrix ecosystem. It offers collaboration solutions and safety for organizational use. Citrix lets the users securely access business data from anywhere.
Usability
The solution offers smooth operation, emphasizing integrations into distinct Citrix features.
Security
The software also provides security systems like risk spotting with machine language, granular access control, visibility into data transferring. Executives can put a halt to unauthorized sharing with data rights operations, guarding mission-critical data.
- Dropbox and Dropbox Paper
Dropbox is one of the ancient software in the cloud repository space and has more lately branched out to supply a packed characteristic set for business operation. Dropbox Paper is an autonomous content collaboration solution from Dropbox, with attention to collaboration.
Core Features
Dropbox grants permission to businesses to centralize platoon content with Dropbox folders. The Dropbox solution offers functions such as authentication, fusion with tools like Zoom and Slack, and smart folder suggestions. Plus, it keeps up with files from other services such as G Suite and Office.
Usability
Paper functions with Dropbox and permits platoons to amalgamate with a changeable calendar view. It characterizes several devices for common use-cases like sales profiles and pitches, onboarding, content building plans, and wiki. Both offerings are simple-to-employ with an approachable UI. Dropbox Paper software makes it convenient to adopt the solution for the latest use cases.
Security
The multiple layers of encryption and safety are offered by Dropbox. Additionally, it offers functions such as an admin console with visibility and control, application-level controls, and business API for safe product unifications. 2FA, SSO, expirations and password, and permanent delete permission make the platform more reliable.
- Google Suite
Core Features
Google Suite, also known as G Suite, is Google’s offering for content collaboration. It is the leading market software in the content collaboration space. G Suite contains Slides, Sheets, Docs, Drive, and Calendar, along with added spaces such as Google Sites, Hangouts, and Meet.
Value Adds
G Suite provides added functions such as 30GB of storage per user, evolved admin controls, live assistance, @domain name email address, smooth data migration, and endpoint management
Security
Google Suite content collaboration solution is introduced on GCP. It provides industry-leading compliance and security.
Usability
It introduces a customer-friendly UI designed by Google along with strong features driven by machine knowledge and artificial intelligence.
- Microsoft Office 365
Core Features
The mainstays like Word, Excel, Outlook, One Drive, OneNote, PowerPoint, Teams, SharePoint, Yammer, and more are a part of the latest renewal of Office 365. It blends content designing and communication into one package.
Usability
Office comes with a tested and sampled UX and UI, and is accessible on all significant platforms with Mac, iOS operations, Windows, Android, and Web. The software is also streamlined automatically and features templates for frequent use-cases so that businesses can emplace the result for precise use-cases without blowing finances.
Security
This content collaboration cortege features to shield against malware, spam, and grasp pitfalls through Outlook. It has more than 1000 safeguard and seclusion regulators.
- MangoApps
Core Features
MangoApps is a solution offering a combined suite of workspace apps with numerous angles for all regions of the business workloads. The main immolations are community operation, organization intranet, and work operation. Businesses can also choose for a modular approach to the platform with 50 features accessible in a plug-and-play form
Value Adds
MangoApps is an all-in-one solution. It allows for frail access with desktop, web, and mobile, cooperation workplaces, central source of data, visibility and perception into trade operations, and one-click cooperation. MangoApps is a simple-to-employ software and it has well-known functions and accessible UI. It adds to the user experience by providing a native mobile app and a completely customizable homepage. Additionally, it includes a dashboard, org chart, and an in-company news feed.
Security
MangoApps provides consistent source code reviews and susceptible testing, aids SSO, and is secured with AES 256-bit encryption, TLS, and SSL.
- Notion
Core Features
The Notion is a minimalist, simple-to-employ, all-in-one content collaboration workspace. It has dependence collaboration features such as note-holding docs and service, apace with databases and spreadsheets. Organizations can also produce wisdom based on the solution and unite applying functions including calendar, list outlooks for systems and assignments, and Kanban boards.
Value Adds
The Notion has assistance for a central info wiki, design integrations, and trackers, and allows businesses to enroot 50 tools effortlessly into the portable app, web, software, and desktop.
Usability
Notion features a flexible UI with no chaos and a center on content, drag, and drop, 30 media types supported, and real-time cooperation on any document.
Security
This content collaboration software features SSL, is data encoded at rest and in conveyance, with Amazon CloudTrail allowed for ammunition functions. The solution is hosted on AWS with a confidential net VPN, with SAML permitted and SSO, and evolved authorization for admins.
- Smartsheet
Core Features
Smartsheet is a content collaboration solution. It focuses on self-regulation, privacy, and accessibility. It functions as a smooth dashboard, report development, forms, and a changeable collaboration grid. This software is leading the industry because of its smooth functioning and provides integrations with distinct content creation solutions for convenient adoption. Box, Adobe Creative Cloud, DocuSign, Slack, and G Suite are a part of the Smartsheet solution.
Value Adds
This platform provides live data for traditional integrations with APIs, business-critical applications, and associations to unlock data in software like Salesforce and Microsoft Office. It is a no-code solution and lowers the restrictions for entrance to non-tech individuals.
Security
This content collaboration solution has security functions such as automated locking for event reporting and version security, and fine-grained identity-based access.
- SamePage
Key Features
SamePage designs content and amalgamates solutions with attention to usability and accessibility. The platform mixes mainstay content creation functions such as mind maps, spreadsheets, document utility, and task board. The communication features such as screen sharing, real-time document amalgamation with chat, and video conferencing are also provided by SamePage.
Value Adds
This solution also provides mobile applications with desktop and web platforms with sync for reports across all platforms. Onedrive, Google Drive, Box, Dropbox, Youtube, Egnyte, and more have integration with the SamePage software.
Security
Samepage offers complete attention towards security, with information being saved on AWS. The data is enciphered at rest and in a passage with AES 256 encryption. The security functions such as SSO, HTTPS with forwarding Secrecy, daily backups, AEAD Cipher suites, E2E encryption for audio and video, and safe invitation are also a component of the SamePage content collaboration platform.
Closing Thoughts
Content is a necessity for businesses of all sizes which means content collaboration solutions are a must-have for any company. It offers the benefit of expense and resource-saving by the means of an accessible central repository. Organizations can also depend on modern content collaboration software to have workflow optimization functions, control the version, and reduce the time needed for the creation of new content.
Several such platforms also come with the power to allow better communication between members of a platoon, exercising real-time coordination features and frequently being whisked with converse and videotape communication immolations. This comfort of communication not only enables a more cohesive end product but can also offer members of the platoon briskly access to the experts who are familiar with the subject material of the content.
It offers features such as smart conversion to presentations, smart access control, principles checking, automating repetitive assignments, accelerating effectiveness, and productivity. If you are looking for cloud content collaboration software for your enterprise or have any queries regarding the same, kindly connect with us at SaaSworthy for assistance.
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