7 Best Strategies to Create an Effective Social Media Workflow

In about a decade, social media has successfully escalated from being a foreign concept to a usual everyday element. Years back, social media was labeled as a pastime communication platform because that is exactly how it marketed itself. However, over the years, social media successfully channeled its way into other things. And the most prominent of all those things is social media marketing.

With almost 55 percent of the total global population using some kind of social media, social media marketing tends to be a gold mine for the marketing team. It is the easiest passage to hit your target audience with the least investment. Additionally, all reputed social media platforms tend to have an advertising campaign that businesses can invest in to extract profits and engender brand promotion.

Table of Contents

As previously discussed, social media did not exactly start with the concept of marketing, influencing, or broadcasting lifestyle content. It solely began as an entertainment resource and quickly transformed into a potent marketing weapon.

Social media is one place where everybody can get a chance to shine and display off whatever they feel. Social media users usually filter the content they are genuinely interested in, and it is that information that helps the marketing team trigger ads. This is the reason you will only find ads regarding the merchandise you are interested in and not some random product.

So we conclude that social media is an excellent resource that assists big marketing campaigns by helping them target potential customers and primary stakeholders. However, structuring and managing a social media marketing campaign is not a child’s play. The campaigns have a certain workflow, whose concepts are often fuzzy to several marketing teams.

But don’t worry, the seven wondrous strategies mentioned in the following sections regarding streamlining of social media workflow will help you steer through the dreadful waves of social media marketing easily. But first things first, let us shed some light on social media workflow.

Social media workflow is a valued marketing strategy that guarantees to schedule error-free, consistent, and efficient periodically regular social media posts.

To be precise, it is the entire process of planning, creation, launching, and market scaling that a marketing team uses. A generic social media workflow plan typically undergoes ten stages, and those are –

Ideation: Ideating posts or content after brainstorming for hours. This is the primary stage of the workflow, where the blueprint for the entire procedure is designed.
Gathering of assets: Once your content has been ideated, the creative team tends to design relative assets.
Drafting or copywriting: This stage involves the portion of the update that highly focuses on the textual details of the update.
Proofreading: The stage where the updates are reviewed to turn in an error-free update.
Seeking approval: Once the updates are turned in, a team needs to officially approve them.
Completing revised tasks: This is the stage where the team works on the portions of updates that were dismissed or put under the ‘edits needed’ category by the approval parties.
Scheduling: In this stage, you add the updates to the social media calendar created by your marketing team. It is a good practice to ensure your social media account remains up to date and you upload content at prime time.
Promoting posts: Once you are through with all the seven stages, you come to the promotion stage. This is the point where you need to hype your content at every vantage point possible.
Engaging the audience: Promotions would work well only if you indulge in a two-way conversation. Reach out to your audience and interact with them to set marketing relations and construct a reputation.
Learning and analyzing: Once you have done everything in your power to boost your content, collect customer response and study the data that reflects your performance. Analyze everything and decide what factors proved to be strengthening and what factors restrained your campaign altogether.

All these 10 stages combine to form a workflow. For your project to run to completion, you must ensure a frictionless workflow. In other words, you will need to assess if all the people involved in these stages do not lack respect or communication within them.

Additionally, a workflow demands departments beyond marketing. In fact, for a smooth workflow procedure, all the following departments must learn to co-exist, and these additional parties are as follows –

Approval team: A group of individuals that review every piece of update before it goes public.
Marketing team: A group of individuals primarily responsible for coming up with content ideas, design, blueprint, and the relative assets.
Legal team: A must-have addition, the legal team monitors the content and averts the chances of liability issues.
Sales team: To measure the accuracy of sale content or messages.
Human Resources team: They are there to check whether the updates align with the policies and regulations of the company.
The third-party: The people you are working with can be a client, a contractor, or an agency.
Product: To check if the information mentioned regarding the project is free of discrepancy.

Now that you are thorough with the concept of social media workflow, let us have a look at 7 wondrous strategies that can help you effectively carry out your workflow with minimum stress and maximum efficiency. The seven strategies are as follows –

1) Implement the practice of content batching

Content batching is one such technique that allows your creative side to flow seamlessly. It is a technique that aims at your creativity as well as helps saving time.

You can batch your content by completing all week’s captions or post-edit in a day. Although it may sound like a lot of work, it significantly cuts down the workload and working time in the long run.

For instance, you are handling your brand’s Instagram profile. So instead of planning the whole post with an engaging caption, an eye-catching edit, and necessary hashtags, you can simply devote that hour focusing on a single subject, say captions. Instead of putting together the entire post at once, you can start by planning captions for the entire week and batch them. This way, you will channel all your energy to one subject, which will allow you to complete things quickly and efficiently.

Content batching especially comes in handy during video content as they require a lot of setup and preparation. With content batching, you can collectively shoot all the aspects of the video and later coalesce them as per your desire. This is a cohesive approach towards work as you work effectively without interventions.

2) Compile a list of hashtags that align with the pillars of your content

Hashtags are a fundamental aspect of engaging the audience in your content. Several studies suggest that posts with even one hashtag are bound to have an extra engagement rate of 12.6 percent than a post with zero hashtags.

Adding hashtags that align with the concept of your content makes it easy for viewers to reach your profile. However, adding a bunch of hashtags to your content each time you post can be hectic, tedious, and most of all time taking.

Therefore, it would be best if you engage yourself with a hashtag analytics tool that brings you the hottest hashtags of recent time. And after that, you can string all these hashtags together in a list. This way, you would not have to search for hashtags each time you post; instead, you can simply copy them from your hashtag-curated list.

3) Set up an Instagram Saved Reply for your most frequent DM queries

Managing DMs is one of the essential tasks of social media workflow. You can easily respond when the traffic is less; however, wide traffic in your DM may discourage you from replying to everybody there.

And that is where the Instagram Saved Reply feature comes in handy. You can pre-save your replies to the most frequent DM queries, thereby decreasing the time you would have squandered over managing DMs. Additionally, pre-saved replies would be quick, thus ensuring top-notch services to your customers, making them feel valued, which in turn will strike as a good marketing reputation.

4) Invest your time in crediting some user-generated content

User-generated content has now become an integral part of the social media marketing strategy. As ads could be misleading and half relevant, customers tend to doubt their accuracy with respect to reality.

Since lighting, photo angles, and props could change the entire appearance of a product, customers highly discredit marketing ads. As per the 2013 survey, a total of 76 percent of consumers deem ads to be exaggerated and far from reality.

And this is the reason why marketing teams invest in user-generated content. User-generated content about a brand that is not created by the brand itself. Nobody in the brand is involved in creating that content, and that is why customers consider it to be more authentic and authorized than the original brand’s post.

Thus, it would be best if you add some user-generated content on your profile by properly crediting the user to trigger customers’ trust and credibility.

Plus, you can use tools that offer search by profile features to directly credit a user’s content to your profile. This will carry out the process smoothly and without any hassles.

5) Automate the report generation process

At the end of every month or week, marketing teams tend to hold reports that reflect the brand’s performance. These report analytics are the best way to learn where your company stands and what marketing strategies are working and what strategies are backfiring.

Although brands have these reports extrapolated at the end of each month, the best way to streamline this procedure would be by automating it. This way, you will have quick, clear, and exact metrics regarding your progress reports.

6) Schedule your post to multiple platforms from a single dashboard

Social media marketing doesn’t circle around a single social media platform; and rather, it spreads across all the platforms it finds necessary.

However, this may seem like a wise option as it offers a better vantage to target multiple customers; it could be puzzling and time-consuming at times.

But thanks to the new social media marketing tools, scheduling similar posts on different platforms would not be required. Nowadays, we have tools that allow us to schedule a post on a common dashboard which will later post it on all platforms that you mentioned.

7) Implementing the right technology and tools

Thanks to the new dawn of technical advances, every social media activity can be accomplished by a tool.

Social media marketing tools can accomplish significant activities singlehandedly. Mastering the tool use can help you monitor your customers, rivals, market, industry, and other influencing factors simultaneously.

Conclusion

In a nutshell, social media can be a compelling weapon for your advertising needs. All you need is the right tools and engaging content. We hope these seven tips were worthy of your time and seemed good enough for a trial. For more such content, surf through SaaSworthy.com.